110 results for Account Coordinator in Danville, CA

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent
78000 - 82000 USD / Yearly
We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry. Responsibilities:<ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
2026-02-06T00:00:00Z

Contracts Coordinator

South San Francisco, CA
onsite
Temporary
27 - 34 USD / Hourly
We’re partnering with a late-stage biotechnology company preparing to go commercial to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement during a period of high contract volume. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders. This is a hybrid position, requiring candidates to report onsite one day per week (Tuesdays) in Brisbane, CA for team alignment and collaboration. Key Responsibilities<ul><li>Coordinate commercial contracts from intake through execution and archiving, ensuring accurate routing and timely progression</li><li>Serve as the primary point of contact for internal contract intake, tracking, and status updates</li><li>Act as the “air traffic controller” for contract workflows, ensuring smooth handoffs between Commercial, Legal, and other internal teams</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial stakeholders</li><li>Track contract milestones, renewal dates, expirations, and amendments</li><li>Identify and flag administrative issues (e.g., incorrect headings, missing information) to keep processes moving</li><li>Support reporting, audits, and ongoing process improvements related to contracts administration</li><li>Provide general administrative and coordination support as needed in a collaborative, roll-up-your-sleeves environment</li></ul>
2026-02-02T00:00:00Z

Client Accounts Specialist

San Francisco, CA
onsite
Permanent
90000 - 100000 USD / Yearly
We are looking for a Client Accounts Specialist to join our team in San Francisco, California. This role involves managing billing processes and client accounts while ensuring exceptional service delivery. The ideal candidate will bring expertise in accounting software systems and customer service to streamline operations and improve client satisfaction. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:Invoice Management: Prepares and posts client invoices per attorney revisions and client guidelines.Cash Application: Reconciles and applies payments (checks, wires, ACH, credit cards); processes refunds as needed.Bank Deposits: Organizes and deposits checks into correct accounts.Trust Accounts: Records deposits, transfers, and withdrawals for client and state bar trust accounts.Recordkeeping: Maintains accurate electronic files for invoices, cash receipts, disbursements, overpayments, refunds, wires, transfers, write-offs, and unapplied cash.Reporting: Provides accrual, budget, and rate data to attorneys/clients as requested.Expense Processing: Records third-party expenses and disbursements in expense systems.Account Management: Monitors unapplied cash, reallocates payments when bills are revised, and ensures trust funds are used appropriately.Collections Support: Assists with collection efforts when needed.
2026-02-23T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Contract / Temporary to Hire
50 - 55 USD / Hourly
We are looking for an experienced Project Accountant to join our team in Saratoga, California. This role is critical in overseeing accounting functions throughout the lifecycle of multiple projects while ensuring accuracy and compliance with industry standards. As a consulting position with potential for long-term collaboration and growth within the organization, this opportunity offers a path to continued development. If you have construction industry experience and are proficient in Procore software, please apply today. This role could turn into an FTE position by the end of June. Pay is up to $55/hr. regular time and $82.50/hr. overtime. Please apply today! Responsibilities:• Manage all accounting aspects for assigned projects, ensuring accuracy and compliance.• Prepare and submit detailed accounts receivable billing packets with supporting documentation.• Review subcontractor invoices and ensure alignment with project budgets and schedules.• Monitor job cost expenses to confirm they match committed costs.• Input and reconcile draws, invoices, and direct costs using Procore.• Ensure lien releases are obtained and maintained before and after payments.• Perform cost reconciliations and finalize project billing prior to closure.• Conduct accounts payable tasks and oversee timely collection of receivables.• Assist project teams and field staff with accounting-related inquiries.• Participate in monthly billing meetings to review project financials.
2026-02-20T00:00:00Z

Project Accountant

Martinez, CA
onsite
Contract / Temporary to Hire
30 - 45 USD / Hourly
We are looking for a skilled Project Accountant in Martinez, California, to join our team on a contract with the potential for a permanent position. This role offers an exciting opportunity to contribute to large-scale construction projects, ensuring accurate financial management and project controls. The ideal candidate will bring expertise in construction accounting and project management, along with proficiency in tools like Deltek Vision. Responsibilities: • Oversee financial aspects of construction projects, including budgeting, cost tracking, and forecasting. • Manage project accounting tasks such as accounts receivable, billing, and cash flow analysis. • Collaborate with project managers to ensure accurate reporting and compliance with labor and union agreements. • Analyze and monitor project costs to provide detailed financial reports to stakeholders. • Support change management processes by preparing budgets and tracking change orders. • Maintain organized project documentation and ensure timely updates to financial systems. • Assist in the preparation of bids and labor rate analyses, ensuring alignment with wage and contract requirements. • Offer insights on productivity metrics and recommend improvements for efficiency. • Coordinate with field teams to streamline project workflows and resolve financial discrepancies. • Contribute to risk assessments and develop strategies to mitigate financial risks.
2026-03-03T00:00:00Z

Project Accountant

Sunnyvale, CA
onsite
Permanent
80000 - 110000 USD / Yearly
We are looking for a detail-oriented Project Accountant to join our team in Sunnyvale, California. This role involves managing financial processes for construction projects, ensuring compliance with budgets and schedules, and supporting accurate reporting. The ideal candidate will bring strong organizational skills, advanced accounting expertise, and the ability to thrive in a fast-paced environment. Responsibilities: • Process bi-monthly subcontractor billings and material invoices with precision and adherence to project requirements. • Handle monthly subcontract billings and ensure all associated material invoices are accurately recorded. • Develop and maintain organized files, forms, purchase orders, subcontract records, meeting minutes, and other essential documentation. • Assist in the preparation of bi-monthly client billing and quarterly accounting reports for the corporate office. • Collaborate with the lead project accountant to gather tax-related documentation for subcontract billing and owner tax exemption purposes. • Monitor and enforce compliance with established project budgets and schedules. • Manage and track accounting indicators to support project progress and financial transparency. • Facilitate the copying, filing, and distribution of jobsite correspondence and documentation. • Organize and oversee technical data to ensure clarity and accuracy in project delivery.
2026-03-04T00:00:00Z

Project Accountant

San Francisco, CA
onsite
Permanent
100000 - 130000 USD / Yearly
We are looking for a detail-oriented Project Accountant to join our team in San Francisco, California. In this role, you will play a pivotal part in managing financial operations for construction projects, ensuring accurate tracking and reporting of expenses. The ideal candidate will have experience in project accounting and expertise in construction-related financial practices. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:<ul><li>Partner with Project Managers to establish billing schedules, generate invoices, and ensure billing aligns with project progress.</li><li>Develop project budgets, monitor job costs, analyze variances, and assist with forecasting.</li><li>Prepare and issue client invoices, manage AR aging reports, and support collections efforts.</li><li>Review and process vendor and subcontractor invoices, oversee payment timelines, and track retainage.</li><li>Record and price change orders; assist with cost control and contract review processes.</li><li>Act as the primary finance liaison for PMs and Operations, prepare reports, and support month-end close activities.</li></ul>
2026-02-25T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Contract / Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for a skilled Project Accountant to join our team on a Contract to permanent basis in Saratoga, California. In this role, you will manage financial aspects of various construction projects, ensuring accurate reporting and compliance with industry standards. The ideal candidate will bring expertise in project accounting and construction accounting. Responsibilities:• Manage financial reporting and budgeting for construction projects, ensuring accuracy and compliance with company policies.• Utilize ProCore software to track project costs, revenue, and overall financial performance.• Prepare detailed accounting reports for stakeholders and provide insights into project profitability.• Collaborate with project managers to review budgets, forecasts, and financial data.• Oversee accounts payable and receivable for assigned projects, ensuring timely payments and collections.• Monitor project expenditures to ensure they align with approved budgets.• Conduct regular audits of financial data to identify discrepancies and implement corrective actions.• Support month-end and year-end financial closing processes related to project accounting.• Maintain organized and accurate records of all financial transactions associated with construction projects.
2026-03-03T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Contract / Temporary to Hire
38 - 44 USD / Hourly
We are looking for a skilled Project Accountant - Accounts Payable (Construction) to join our team in Saratoga, California. This Contract-to-permanent position is ideal for someone with expertise in managing financial records for construction projects and ensuring compliance with accounting standards. The successful candidate will play a crucial role in overseeing project finances and collaborating with stakeholders to achieve financial objectives. Responsibilities:<ul><li>Manage full-cycle Accounts Payable for multiple construction projects, including invoice validation, coding, approvals, and payment processing.</li><li>Review and reconcile job cost reports, subcontractor billings, change orders, and purchase orders.</li><li>Ensure alignment between AP transactions and project budgets, commitments, and cost forecasts.</li><li>Maintain accurate and organized project documentation, including lien releases, compliance documents, and vendor agreements.</li><li>Work closely with Project Managers, Superintendents, and subcontractors to resolve financial discrepancies.</li><li>Assist with month-end close activities such as accruals, cost allocations, and project financial summaries.</li><li>Prepare weekly/monthly AP reports, cash flow updates, and project cost analyses.</li><li>Support audits by providing accurate records, AP documentation, and project financial history.</li><li>Help refine and maintain internal accounting workflows and AP process improvements.</li><li>Utilize ProCore (if applicable) for project financial management, invoice routing, and cost tracking.</li></ul>
2026-03-03T00:00:00Z

Project Accountant

Concord, CA
onsite
Contract / Temporary to Hire
31.6635 - 38.5 USD / Hourly
We are looking for a detail-oriented Accountant to join our team in the Contra Costa County. In this Contract to permanent role, you will play a key part in managing financial aspects of client projects, including billing, reporting, and collaborating with project managers across multiple offices. This position offers an opportunity to work in a dynamic and collaborative environment that values growth and teamwork. Responsibilities:• Oversee client billing processes, ensuring compliance with contractual terms and timely updates within the system.• Conduct regular project reviews and generate detailed financial reports according to established schedules.• Collaborate with project managers and coordinators across offices to ensure financial accuracy and alignment.• Review and manage contractual billing terms, making necessary adjustments to maintain accuracy.• Utilize advanced Excel functions, such as formulas, pivot tables, and V-lookups, to analyze financial data.• Support monthly billing cycles and financial reporting tasks, maintaining accuracy and timeliness.• Assist with account reconciliations and ensure adherence to financial procedures.• Provide insights and recommendations to improve project accounting processes.• Ensure compliance with organizational and industry standards in all financial activities.
2026-03-03T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Permanent
100000 - 125000 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an experienced Project Accountant to oversee the financial aspects of large-scale capital projects in Santa Clara, California. In this role, you will play a pivotal part in managing project budgets, tracking costs, and ensuring compliance with financial regulations. This position offers the opportunity to work closely with cross-functional teams and contribute to the success of major infrastructure initiatives. Responsibilities:• Manage the financial accounting lifecycle of large capital projects, from initiation to completion.• Monitor and analyze project budgets, actual expenditures, commitments, and forecasts to identify variances.• Prepare detailed monthly cost reports and financial summaries for internal stakeholders.• Ensure proper classification of capital versus expense items in alignment with accounting standards and company policies.• Review and process invoices from contractors and vendors with accuracy and timeliness.• Support billing processes, including progress billing, milestone billing, and cost-plus invoicing.• Maintain accurate records of work-in-progress, retainage, and project accruals.• Collaborate on cash flow projections and funding requirements to support project operations.• Partner with Project Managers to identify financial risks and implement cost-control measures.• Provide documentation and insights for audits, ensuring compliance with contracts, internal controls, and regulatory standards.
2026-02-06T00:00:00Z

Administrative Coordinator

Oakland, CA
onsite
Temporary
20 - 24.48 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis in Oakland, California. In this role, you will play a vital part in ensuring the accuracy and security of employee data as it transitions to a new system. This position is ideal for someone who thrives in data-focused tasks and enjoys collaborating with teams to achieve seamless results. Responsibilities: • Extract, organize, and cleanse employee data to prepare for system migration. • Import, upload, and validate data in the new system while ensuring accuracy. • Handle all sensitive and confidential information securely and responsibly. • Collaborate with HR team members to troubleshoot and resolve migration issues. • Provide support to ensure a smooth system implementation and go-live process. • Participate in onsite meetings to align with project goals and timelines. • Utilize company-provided tools to perform administrative tasks effectively. • Maintain clear and consistent communication with team members to address any concerns. • Develop a detailed understanding of system functionalities to support migration activities. • Ensure compliance with data integrity standards throughout the project.
2026-02-26T00:00:00Z

Administrative Coordinator

Portola Valley, CA
onsite
Temporary
23 - 31 USD / Hourly
Administrative CoordinatorThe organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset. Top 3 Skills<ul><li>Administrative & Operational Support — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li>Communication & Cross‑Team Coordination — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li>Organization & Attention to Detail — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul>
2026-02-14T00:00:00Z

Administrative Coordinator

Mountain View, CA
onsite
Temporary
21 - 30 USD / Hourly
Administrative Coordinator The organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset. Top 3 Skills<ul><li>Administrative & Operational Support — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li>Communication & Cross‑Team Coordination — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li>Organization & Attention to Detail — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul>
2026-02-14T00:00:00Z

People Program Coordinator

San Mateo, CA
onsite
Temporary
48 - 50 USD / Hourly
Our client, a fast-growing and innovative organization, is seeking a proactive Partner Programs Operations Coordinator to serve as a central operational pillar supporting the SI Alliances function. This is an excellent opportunity for a high-energy professional who thrives in a fast-paced environment and can independently manage reporting, internal tracking systems, and cross-functional coordination. The ideal candidate combines strong technical proficiency—particularly in Salesforce—with working knowledge of AI-driven workflows and marketing automation tools such as Jeto/Marketo. This individual will act as a key liaison across Marketing, Operations, and Alliances teams to ensure a seamless and unified partner experience. Key Responsibilities<ul><li>Maintain and update partner user data in Salesforce</li><li>Create presentations and other documents</li><li>Monitor and provide first line response for Partner Enablement team mailbox as it relates to partner portal user access and privileges</li><li>Update quarterly governance presentations</li><li>Provide contract support</li><li>Build and/or maintain internal systems for tracking</li><li>Manage weekly team meetings and other ad hoc meetings as appropriate</li><li>Draft and manage regular partner communications including newsletter, enablement and Partner Advisory Council</li><li>Provide support for prospective partner leads. Work with Alliance Manager to vet and capture meeting minutes for introductory calls</li><li>Liaise with Alliances, Marketing, Operations, and other teams to ensure a delightful and unified partnering experience</li><li>Assist with related special projects and other duties as needed</li></ul>
2026-03-04T00:00:00Z

Accounts Payable Specialist

San Jose, CA
onsite
Temporary
29 - 33 USD / Hourly
Our client is looking for an Accounts Payable Specialist for a contract-to-hire position around San Jose. The ideal candidate will be able to perform full cycle AP and can start immediately.<ul><li>Receive, renew and process incoming invoices, expense reports, and check requests</li><li>Handling accounts payable for separate entities and vendors </li><li>Resolve vendor and internal team’s disputes and other issues relating to Accounts Payable</li><li>Establishing and maintaining relationships with new and existing vendors </li><li>Processing due invoices for payments </li><li>Conduct weekly review of AP Aging Reports: identify invoices ready for payment, verify vendor balances, and prepare analysis of accounts</li><li>Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts/vendor statements</li></ul>
2026-02-27T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary
27 - 33 USD / Hourly
Are you an experienced Accounts Payable professional who thrives in a fast-paced construction environment? Our growing construction client is seeking a detail-oriented and organized Accounts Payable Specialist for a temp-to-hire opportunity. Construction industry experience is highly preferred. This is a great opportunity to join a dynamic team with long-term growth potential. Key Responsibilities:<ul><li>Process high-volume, full-cycle accounts payable</li><li>Review and verify invoices for accuracy, coding, and approvals</li><li>Match purchase orders, subcontractor invoices, and receipts (3-way match)</li><li>Manage lien releases, vendor compliance documentation, and W-9s</li><li>Track retainage and progress billings</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Support month-end close related to AP</li><li>Maintain organized and audit-ready records</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary
26 - 31 USD / Hourly
Accounts Payable ClerkEmployment Type: ContractPay Rate: $26 – $31 per hour About the RoleAre you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client’s accounting team.In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>
2026-02-21T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
remote
Temporary
38 - 44 USD / Hourly
Our well-established healthcare finance client is seeking an Accounts Payable Specialist to support them for the next 10-12 months to assist with their data migration to Workday. This Accounts Payable Specialist must have prior experience with Workday data migration to be considered. Job Title: Accounts Payable Specialist Job Description: Our healthcare organization is seeking a highly meticulous and organized Accounts Payable Specialist who can join our dynamic finance team to help in the smooth operation of accounting functionalities. As we are dealing with a large invoice backlog and data migration due to a recent systems change, the ideal candidate must have a profound understanding of the accounts payable process and be comfortable processing over 500+ invoices per week. Key Responsibilities: Process and handle 500+ invoices weekly, following company policies and procedures. Assist with accounts payable data migration from old to new systems. Review and verify invoices, analyze discrepancies and unpaid invoices, and make necessary corrections. Maintain and reconcile accounts payable ledger to ensure that all payments are accounted for correctly. Prepare and process electronic transfers and payments. Post transactions to journals, ledgers, and other records. Correspond with vendors and respond to inquiries. Produce monthly reports and assist with month-end closing. Maintain vendor files and documentation thoroughly and accurately, in accordance with company policy. Assist in streamlining and improving the accounts payable process. Requirements: Bachelor's degree in Accounting, Finance, or a related field preferred. Minimum of 2 years in an Accounts Payable position or similar role. Proficiency in Microsoft Office Suite, especially in Excel. Understanding of basic bookkeeping and account payable principles. High degree of accuracy and attention to detail. Strong time management and organizational skills. Practical knowledge of data entry along with a knack for numbers. Familiarity with systems migrations is a definite plus. Excellent communication skills, both written and verbal. Ability to meet tight deadlines and work under pressure. Ability to maintain high levels of confidentiality. The successful candidate will have a "can-do" attitude, be able to hit the ground running, and be prepared to dive into resolving the backlog quickly and efficiently.
2026-02-19T00:00:00Z

Accounts Payable Specialist

Mountain View, CA
onsite
Temporary
30 - 40 USD / Hourly
The AP Specialist is responsible for efficiently managing the organization’s accounts payable operations using the Bill.com platform. This role focuses on processing invoices, ensuring payment accuracy, compliance, and maintaining effective relationships with vendors and internal departments.Key Responsibilities:<ul><li>Process, review, and enter invoices into Bill.com, ensuring proper coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements, promptly resolve discrepancies, and respond to vendor inquiries.</li><li>Execute weekly and monthly payment runs across ACH, wires, and check payments through Bill.com, maintaining audit trails and payment records.</li><li>Assist with month-end close activities, including accounts payable accruals and account reconciliations.</li><li>Maintain and update vendor information in Bill.com, ensuring data accuracy and compliance with company policies.</li><li>Enforce internal controls and accounting policies in AP processing.</li><li>Support internal and external audits related to AP documentation and records.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment-related issues.</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary
26 - 33 USD / Hourly
Are you an experienced Accounts Payable professional who thrives in a fast-paced construction environment? Our growing construction client is seeking a detail-oriented and organized Accounts Payable Specialist for a temp-to-hire opportunity. Construction industry experience is highly preferred. This is a great opportunity to join a dynamic team with long-term growth potential. Key Responsibilities:<ul><li>Process high-volume, full-cycle accounts payable</li><li>Review and verify invoices for accuracy, coding, and approvals</li><li>Match purchase orders, subcontractor invoices, and receipts (3-way match)</li><li>Manage lien releases, vendor compliance documentation, and W-9s</li><li>Track retainage and progress billings</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Support month-end close related to AP</li><li>Maintain organized and audit-ready records</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
30 - 40 USD / Hourly
Overview: The AP Specialist is responsible for managing the organization’s accounts payable processes, ensuring accuracy, efficiency, and compliance with company policies. This role requires proficiency in Oracle NetSuite and a strong understanding of accounting controls and best practices.Key Responsibilities:<ul><li>Process and enter invoices accurately and timely in NetSuite, ensuring proper coding and approvals.</li><li>Review and reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.</li><li>Manage weekly and monthly payment runs, including ACH, wires, and checks.</li><li>Assist with monthly close activities related to accounts payable, including accruals and reconciliations.</li><li>Maintain and update vendor records in NetSuite.</li><li>Ensure adherence to internal accounting controls and compliance procedures.</li><li>Support internal and external audit requests pertaining to AP.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment issues.</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
39.9 - 46.2 USD / Hourly
We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Menlo Park, California. The ideal candidate will bring expertise in full cycle accounts payable processes and possess proficiency in NetSuite accounting software. You will play a key role in ensuring the accuracy and efficiency of vendor payments, reconciliations, and supporting month-end closing activities. Responsibilities: • Oversee the complete accounts payable cycle, including invoice entry, coding, matching, approvals, and payment processing. • Process vendor invoices and employee expense reports promptly and accurately, adhering to company policies. • Maintain detailed vendor records and resolve any discrepancies with vendors or internal teams. • Prepare and execute weekly check runs, wire payments, and Automated Clearing House (ACH) transfers. • Reconcile accounts payable sub-ledger with the general ledger and contribute to account reconciliations. • Assist with month-end and year-end closing tasks by preparing schedules and reports. • Utilize NetSuite to perform data entry, generate financial reports, and manage accounts payable documentation. • Identify opportunities to improve accounts payable procedures and strengthen internal controls. • Provide support to the accounting team as needed, ensuring smooth financial operations.
2026-02-27T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
30 - 40 USD / Hourly
Overview:The AP Specialist is responsible for overseeing and optimizing accounts payable operations through the implementation and utilization of AI automation tools. This role emphasizes process efficiency, technology-driven solutions, and ensuring compliance with accounting standards and company policies.Key Responsibilities:<ul><li>Process, review, and validate invoices leveraging AI-powered automation platforms, ensuring accurate coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements using automated reconciliation tools; promptly resolve discrepancies and vendor queries.</li><li>Execute automated payment runs (ACH, wires, checks), review payment exceptions, and maintain audit trails generated by AI solutions.</li><li>Assist with month-end close activities, including AP accruals, reconciliations, and generating AI-assisted reporting.</li><li>Maintain and update vendor records within AI-enabled AP systems, ensuring data integrity and compliance.</li><li>Identify opportunities for process improvement and optimization through AI automation and workflow enhancements.</li><li>Support audit requests by providing documentation and AI-generated audit logs for AP transactions.</li><li>Collaborate with technology, purchasing, operations, and accounting teams to address technical issues, facilitate adoption of AI tools, and resolve invoice/payment challenges.</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Permanent
75000 - 80000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS AP SPECIALISTThe Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. Responsibilities:-Process full cycle AP for over 500 invoices per month-Match invoices to purchase orders to verify accuracy before processing payments -Track and manage invoice approvals across multiple entities -Ensure vendor invoices are coded accurately to the general ledger account-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance certificates, service contracts) is current -Reconcile vendor statements and resolve any discrepancies or billing issues promptly -Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. -Review invoice dashboard daily to move invoices through appropriate workflows and follow up internally to ensure payments are made on time -Process intercompany payments on monthly basis
2026-02-16T00:00:00Z