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18 results for Executive Administrative Assistant in Dallas, TX

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide seamless support to a high-level executive while managing key aspects of corporate office operations. This role requires exceptional organizational abilities, discretion, and adaptability to navigate a fast-paced environment and dynamic responsibilities. Based in Dallas, Texas, the position offers an opportunity to make a significant impact on both personal and detail-oriented initiatives. Responsibilities: • Oversee complex scheduling, including personal and detail-oriented calendars, appointments, and reservations. • Coordinate executive travel plans, meetings, and social commitments with precision. • Draft, proofread, and manage written communications, including event invitations and correspondence. • Organize and distribute tickets and passes for cultural, arts, and sports events. • Respond promptly to calls, texts, and requests, ensuring real-time support for the executive. • Arrange social engagements and public appearances with attention to detail. • Manage errands, purchases, and personal logistics to streamline operations. • Facilitate internal meetings, staff events, and corporate hospitality initiatives. • Handle procurement of office supplies and employee appreciation gifts. • Collaborate with leadership on special projects and company-wide initiatives.
2026-04-24T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary to Hire
29.6875 - 34.375 USD / Hourly
We are looking for an Executive Assistant to support a senior leader within a Financial Services environment in Dallas, Texas. This contract opportunity with permanent potential is ideal for someone who excels at keeping schedules organized, coordinating day-to-day logistics, and creating a seamless experience for both internal and external meetings. The role calls for strong judgment, attention to detail, and the ability to manage multiple priorities while handling administrative, travel, and presentation-related tasks effectively. Responsibilities: • Coordinate a busy Outlook calendar by arranging appointments, confirming schedules, and ensuring meetings are planned efficiently. • Organize in-person and virtual meetings, including reserving conference space, preparing Zoom sessions, and hosting calls when needed. • Maintain organized physical and digital records by filing documents, scanning completed materials, and saving them to the appropriate shared drive locations. • Support travel planning by arranging itineraries, booking reservations, and managing related logistics as requested. • Prepare and distribute daily call tracking reports while helping keep executive communications and follow-up items in order. • Assist with insurance-related administrative work by printing application packages, preparing signature tabs, and processing issued policy documents for scanning and storage. • Create and revise business materials such as PowerPoint presentations, Word documents, and other executive-facing content. • Welcome visitors for meetings, coordinate refreshments, and handle lunch orders or reservations to ensure a positive guest experience. • Monitor and replenish office hospitality supplies, including beverages, coffee service items, and related breakroom inventory.
2026-04-27T00:00:00Z

Executive Assitant

Grapevine, TX
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are seeking a proactive and detail‑oriented Executive Assistant to support senior leadership in a fast‑paced, detail oriented environment. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities with discretion. Key Responsibilities: Provide high‑level administrative support to executive leadership Manage complex calendars, scheduling, and meeting coordination Prepare reports, presentations, and correspondence Handle confidential and sensitive information with discretion Coordinate travel arrangements and expense reporting Act as a point of contact between executives and internal/external partners Assist with special projects and ad‑hoc administrative needs
2026-04-22T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our team is seeking a proactive and highly organized Administrative Assistant to join our Dallas office. The Administrative Assistant will play a vital role in supporting daily operational and administrative functions, ensuring the office runs smoothly and efficiently. The right candidate will be detail-oriented, have exceptional communication skills, and be able to multitask in a dynamic environment.Key Responsibilities:<ul><li>Provide general administrative and clerical support including scheduling meetings, managing calendars, and answering phone calls.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Coordinate office supply orders and manage inventory.</li><li>Greet visitors and direct them to the appropriate departments or staff members.</li><li>Assist with the preparation of reports and meeting materials.</li><li>Support other team members and departments with various administrative tasks as needed.</li><li>Ensure the office environment is welcoming and well-maintained.</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Garland, TX
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an Administrative Assistant to support dispatch and field operations for a multi-skilled crew in Garland, Texas. This Long-term Contract position focuses on coordinating schedules, organizing resources, and helping ensure job assignments align with customer expectations and transportation compliance standards. The role works closely with regional leadership to communicate work plans, maintain scheduling accuracy, and keep equipment and tools ready for upcoming assignments. Responsibilities: • Coordinate daily scheduling activities for field crews and help align labor resources with active job requirements. • Provide backup support for dispatch operations by assisting with job assignments, crew coordination, and schedule updates. • Communicate assigned work details to regional leadership and team members to ensure clear execution of planned activities. • Arrange equipment, rental assets, and tools based on project needs and confirm availability before deployment. • Track maintenance timing for company-owned and rented equipment to support safe and efficient operations. • Maintain schedule calendars and administrative records with accurate, up-to-date information. • Enter and update timesheets, time entries, and other operational data in a timely and organized manner. • Support office administration tasks that contribute to smooth coordination between field teams and internal departments.
2026-04-27T00:00:00Z

Administrative Assistant

Forney, TX
onsite
Temporary to Hire
18 - 19.5 USD / Hourly
We are looking for a Part Time (20-25 hours a week) Administrative Assistant to join our team in Forney, Texas. This is a contract position with the potential for long-term employment, offering an excellent opportunity for candidates seeking career growth. The role involves a variety of administrative and customer service tasks to support daily operations effectively. Responsibilities:• Handle incoming and outgoing calls to assist customers with inquiries and account-related concerns.• Process customer payments accurately and ensure proper documentation.• Create and manage customer accounts, ensuring data is entered correctly and updated as needed.• Scan, organize, and save important documents in digital formats for easy accessibility.• Provide excellent customer service by addressing questions and resolving issues promptly.• Maintain accurate records of transactions and account activities.• Communicate effectively through email correspondence to provide updates and follow-ups.• Support the billing process by learning and utilizing the company’s billing program.• Collaborate with team members to ensure smooth administrative operations.• Uphold a high standard of professionalism and confidentiality when handling sensitive information.
2026-04-16T00:00:00Z

Legal Executive Assistant

Carrollton, TX
onsite
Temporary to Hire
38 - 42 USD / Hourly
We are seeking an experienced Executive Legal Assistant to support senior leadership in a fast‑paced environment. This is a temp‑to‑hire opportunity with long‑term potential. Key Responsibilities:<ul><li>Provide high‑level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Draft, edit, and format legal and executive correspondence</li><li>Maintain confidential legal documents and files</li><li>Serve as a professional liaison between executives and internal/external contacts</li></ul>
2026-04-22T00:00:00Z

Sr. Legal Administrative Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This popular downtown Dallas Law Firm is looking for a dynamic Litigation Legal Assistant to support her attorneys in the litigation Section. This role is ideal for a detail-oriented individual with experience in litigation support and administrative tasks within the legal field. You will play a critical part in ensuring the smooth operation of legal processes, supporting attorneys, and maintaining accurate documentation. Responsibilities:• Manage the preparation, drafting, and formatting of legal pleadings and documents for civil, commercial, and defense litigation cases.• Coordinate and oversee the electronic filing (e-filing) of legal documents with courts and other relevant entities.• Maintain and update attorney calendars, including scheduling court appearances, meetings, and deadlines.• Organize and manage docket systems to ensure compliance with all legal timelines and requirements.• Provide administrative support by handling correspondence, managing records, and maintaining document integrity.• Communicate effectively with attorneys, clients, and court representatives to relay essential information and updates.• Assist in trial preparation by organizing exhibits, filing motions, and compiling case files.• Ensure that litigation documents are accurate, complete, and submitted in a timely manner.• Research and retrieve case-related information to support legal proceedings.• Monitor and prioritize daily administrative tasks to ensure efficient workflow.It just takes a first step to lead to great things. Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-04-03T00:00:00Z

Administrative Assistant/Client Concierge

Fort Worth, TX
onsite
Temporary / Contract
24 - 26 USD / Hourly
Administrative Assistant / Client Concierge We are seeking an Administrative Assistant / Client Concierge to support client‑facing administrative processes and internal workflow coordination in a detail oriented services environment. This role is critical in ensuring a smooth, timely, and high‑quality experience for both clients and internal teams. The ideal candidate is organized, detail‑oriented, and comfortable communicating with clients while keeping multiple workflows moving at once. This position works closely with CPAs, clients, and internal systems to support billing, workflow tracking, and overall client service delivery. Key Responsibilities Coordinate internal workflows and follow up on outstanding items to keep client work on track Communicate with clients regarding administrative matters, billing questions, and document delivery Process and distribute completed tax returns and related materials Manage engagement letters, including preparation, tracking, and follow‑ups Assist with new client onboarding and setup in firm systems Apply client payments and assist with accounts receivable tracking and follow‑ups Update workflow and tracking systems to reflect current project status Escalate stalled or delayed work to appropriate team members Provide general administrative support to ensure an efficient and detail oriented client experience
2026-04-22T00:00:00Z

Legal Assistant

Fort Worth, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This well-known Fort Worth Law Firm is looking for a commercial litigation Legal Assistant who can manage a busy desk working for 3 to 4 attorneys.Ideal candidate should have at least 4 years experience as a litigation legal assistant in a law firm. Must be Proficient in Word, e-filing, and have good written and verbal communication skills. Should enjoy collaborating with a team as well as being able to work independently.Responsibilities• Provide administrative support to lawyers• Handle communication with clients• Locate and develop case relevant information• Keeping up with the calendar• Strong written skills and attention to detailSlow down! This open position has been searching for you. Email your resume directly to:rosemarie.jones<at>roberthalf.<com>
2026-03-27T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply. Responsibilities:• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.• Utilize case management software and tools like Adobe Acrobat to organize and track case details.• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones<at>roberthalf.<com>
2026-04-25T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Temporary / Contract
30 - 36 USD / Hourly
A law firm we're partnering with is seeking an experienced Legal Assistant to support a busy insurance coverage practice handling both litigation and non‑litigation matters. This role supports attorneys with heavy federal court activity and upcoming trials. Key Responsibilities:<ul><li>Calendar and manage deadlines for litigation and non‑litigation coverage matters</li><li>Draft and format legal documents, including coverage opinions, reservation of rights letters, discovery, demand responses, and notices</li><li>Prepare drafts/templates (“shells”) for attorney review</li><li>File pleadings in state and federal court (federal experience strongly preferred)</li><li>Manage case documents, filings, and correspondence in iManage</li><li>Assist with discovery production (redactions, Bates labeling, document links)</li><li>Coordinate depositions, mediations, hearings, and attorney meetings</li><li>Proofread all filings and correspondence for accuracy and formatting</li><li>Open new matters, track conflicts, and organize case files</li><li>Support trial preparation, binders, and exhibits</li><li>Handle billing support, expense reimbursements, record requests, subpoenas, and general administrative tasks</li></ul>
2026-04-22T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
80000 - 86000 USD / Yearly
We are looking for a skilled Legal Assistant to support our Real Estate Development and Investments Practice Group in Dallas, Texas. This position involves working in a dynamic commercial real estate environment, where deadlines are critical and attention to detail is paramount. The ideal candidate will bring professionalism, organizational expertise, and a dedication to teamwork to our fast-paced office. Responsibilities:• Provide comprehensive support to attorneys in the Real Estate Development and Investments Practice Group.• Prepare, edit, and redline legal documents using advanced Microsoft Word features.• Manage schedules, coordinate meetings, and maintain organized calendars for attorneys.• Assist with the preparation and execution of commercial real estate transactions.• Conduct thorough reviews of contracts and leasing agreements to ensure accuracy and compliance.• Utilize Adobe Acrobat to format and finalize legal documents.• Handle email and communication management through Microsoft Outlook.• Develop and maintain spreadsheets and presentations using Excel and PowerPoint.• Ensure all tasks are completed with a high level of accuracy and within set deadlines.• Collaborate effectively with team members to support the firm's operations. Love your job in 2026! Live Happy! Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-04-03T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
78000 - 80000 USD / Yearly
We are looking for a Legal Assistant to join our team in Dallas, Texas. This role requires exceptional organizational skills and the ability to provide comprehensive administrative support to attorneys, ensuring the smooth operation of litigation processes. The ideal candidate will have extensive experience in legal administration and a strong aptitude for managing deadlines and multiple priorities. Ideal candidate will work in a floater capacity to cover vacant desks in the practice areas of Commercial Litigation, White Collar Crime, Estate and Trust Planning, Corporate, Real Estate, and Individual Tax Planning. Responsibilities:• Prepare, revise, and proofread legal documents and correspondence with high accuracy.• Must be excited to work at a variety of desks in multiple practice areas• Maintain and organize client files, ensuring all records are up-to-date and accessible.• Schedule and manage deadlines, court dates, and appointments on multiple attorney calendars.• Arrange travel itineraries and accommodations for attorneys as needed.• Accurately enter attorney time and ensure proper documentation for billing purposes.• Facilitate effective communication with internal teams and clients to ensure smooth collaboration.• Handle e-filing of documents in Federal and State Courts with precision.• Draft administrative and court forms, ensuring compliance with legal standards.• Support litigation efforts across commercial, defense, and complex business cases.Working as a Floater in a law firm gives you a chance to experience a variety of attorneys and practice areas. Most floaters quickly end up getting hired at one of the desks they managed.Email your resume directly to:rosemarie.jones<at>roberthalf.<com>
2026-04-24T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
89000 - 93000 USD / Yearly
We are looking for an experienced Legal Assistant to join our team in Dallas, Texas. In this role, you will provide essential support to attorneys, ensuring the smooth progression of legal matters and maintaining high standards of organization and professionalism. If you thrive in a fast-paced environment and have a deep understanding of litigation processes, we encourage you to apply. Responsibilities:• Manage calendars for attorneys, including scheduling appointments, depositions, hearings, and trial dates, while ensuring deadlines are met.• File and serve legal documents in state and federal courts, adhering to all relevant regulations and requirements.• Draft, edit, and format legal documents such as pleadings, motions, and subpoenas for business and commercial litigation cases.• Coordinate expense reports, reimbursements, and check requests for assigned attorneys.• Open new case matters, maintain client and vendor relationships, and ensure positive ongoing communication.• Assist with client billing by entering attorney billable and nonbillable time and resolving billing-related issues.• Collaborate with attorneys and team members to complete daily legal tasks and support firm operations.• Handle administrative tasks such as document organization, correspondence, and matter tracking.• Ensure compliance with filing protocols and deadlines through meticulous document management.If this is you, or if it just sort of sounds like you, email your resume torosemarie.jones<at>roberthalf.<com>
2026-04-09T00:00:00Z

Administrative Coordinator

Grapevine, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support project operations and permit-related activities for a signage and graphics company in Southlake, Texas. This Long-term Contract position plays an important role in keeping timelines on track, maintaining accurate documentation, and providing dependable administrative support to project managers and leadership. The ideal candidate is detail-focused, proactive, and comfortable managing multiple responsibilities behind the scenes to help projects move forward efficiently. Responsibilities: • Oversee the preparation, submission, and follow-up of permit applications for signage and installation projects with local and state agencies. • Monitor approval progress and communicate with municipalities, inspectors, and other external contacts to help prevent delays. • Maintain project schedules, compliance dates, and supporting documentation so key milestones are met on time. • Organize and update electronic and hard-copy files for permits, contracts, drawings, approvals, and related records. • Provide administrative support to project managers by sharing updates, tracking outstanding items, and helping coordinate next steps. • Manage spreadsheets, status logs, and checklists used to monitor project activity, reporting needs, and compliance requirements. • Facilitate communication among internal departments, vendors, and jurisdictional contacts to keep information accurate and current. • Assist with invoice-related documentation, routine office support, and other administrative tasks as business needs require. • Review back-office records for completeness and accuracy to ensure documents are properly maintained and ready for use.
2026-04-24T00:00:00Z

Administrative Manager

Fort Worth, TX
onsite
Permanent / Full Time
65000 - 92000 USD / Yearly
Administrative ManagerFinancial Services Firm – Fort Worth, TXWe are seeking a confident, assertive Administrative Manager to serve as the Owner’s right-hand leader in our fast-paced financial office. You will provide strong leadership to a mid-size team of highly educated professionals and recent graduates, managing performance reviews, task prioritization, and daily operations with precision.Key responsibilities include overseeing office management, maintaining demanding schedules, organizing travel and events, coordinating building maintenance, performing basic bookkeeping in QuickBooks, and delivering concierge-level client service. You will anticipate executive needs, manage documents and files efficiently, and build strong business relationships while creating a professional first impression for clients and staff.Requirements:<ul><li>Proven experience managing direct reports and conducting performance reviews</li><li>Moderate bookkeeping knowledge with QuickBooks proficiency</li><li>Advanced skills in MS Word, Excel, and Outlook</li><li>Polished communicator with a diplomatic yet confident presence</li><li>Financial industry experience strongly preferred</li><li>Occasional travel required (Less than 10%)</li></ul>We offer competitive benefits including health insurance, PTO, incentive pay, and a generous retirement program.If you are a proactive leader who excels in a high-energy environment, apply today! Joe.Faradie at roberthalf com This is the best way to apply
2026-04-13T00:00:00Z

Legal Receptionist

Dallas, TX
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is working with a law firm is seeking a professional and personable Legal Receptionist to be the first point of contact for our clients and visitors. This role is integral to maintaining a welcoming office environment and providing critical administrative support to our attorneys and staff.Key Responsibilities:<ul><li>Greet clients, guests, and vendors in a courteous and professional manner</li><li>Answer and direct incoming calls promptly; respond to inquiries and relay messages accurately</li><li>Manage the office calendar, including scheduling meetings, conference rooms, and appointments</li><li>Maintain office records and handle incoming/outgoing mail and deliveries</li><li>Assist with clerical tasks such as data entry, document preparation, filing, copying, and scanning</li><li>Support attorneys and staff with administrative tasks as assigned</li><li>Ensure the reception area and common spaces are clean and organized</li></ul>
2026-04-15T00:00:00Z