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16 results for Facilities Coordinator 3 in Culver City, CA

Medical Staff Coordinator

Mission Hills, CA
onsite
Temporary / Contract
30 - 48 USD / Hourly
A healthcare company is looking for a Medical Staff Coordinator to support credentialing and medical staff administration for a healthcare organization in California. This Medical Staff Coordinator position focuses on overseeing provider appointments, renewals, and clinical privilege documentation while maintaining alignment with hospital standards and regulatory requirements. The Medical Staff Coordinator offers the opportunity to work closely with physicians, leadership teams, and internal departments in a fast-moving hospital environment where accuracy, organization, and service are essential. Key Responsibilities:• Oversee the full credentialing cycle for physicians and advanced practice providers, including new appointments, reappointments, and updates to clinical privileges.• Examine application materials for accuracy and completion, and follow up to obtain missing records or supporting documents.• Conduct and record primary source verification activities such as license reviews, education and training confirmation, board status checks, reference checks, malpractice history, and sanction screenings.• Track expiration dates and renewal schedules to help maintain uninterrupted credentialing status for providers.• Assemble and organize credentialing files for presentation to department leadership, credentialing committees, executive medical staff committees, and governing bodies.• Coordinate requests involving revised or newly requested clinical privileges and ensure documentation is routed appropriately.• Maintain precise provider information within credentialing systems and prepare reports, meeting materials, and survey-ready documentation for leadership review.• Work collaboratively with Human Resources, provider enrollment teams, risk management, and department leaders to support onboarding and ongoing compliance.• Uphold confidentiality standards while delivering responsive and courteous service to providers, hospital leadership, and other stakeholders. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-14T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
About the RoleWe are seeking a detail-oriented Logistics Coordinator for a temporary assignment. This role is responsible for coordinating shipments, tracking inventory, managing transportation schedules, and ensuring timely deliveries. The ideal candidate is organized, proactive, and able to thrive in a fast-paced environment.Key Responsibilities<ul><li>Coordinate inbound and outbound shipments with carriers, vendors, and customers</li><li>Track shipments and provide updates to internal teams and customers</li><li>Prepare shipping documents, bills of lading, and logistics reports</li><li>Resolve transportation and delivery issues in a timely manner</li><li>Maintain accurate records in ERP, WMS, or transportation systems</li><li>Collaborate with warehouse, purchasing, and customer service teams</li><li>Assist with inventory tracking and cycle counts</li><li>Ensure compliance with company policies and shipping regulations</li></ul>
2026-08-18T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support billing and shipment administration for a busy logistics operation in California. This contract opportunity is ideal for someone who understands import and export processes and can work confidently across billing systems, spreadsheets, and shipping documentation. The person in this role will help maintain accurate invoice records, update shipment data, and keep daily logistics paperwork organized and moving efficiently. Responsibilities: • Prepare customer billing documents by reviewing logistics paperwork and assembling complete invoice support materials. • Generate billing invoices within CargoWise and AS400-based systems while ensuring information is entered accurately. • Record and transmit invoice details into internal tracking tools to keep billing data current and accessible. • Enter shipment-related information into Microsoft Excel and maintain organized administrative records. • Scan, copy, and manage shipping documents so files are complete and easy to retrieve. • Provide day-to-day desk support for logistics operations through accurate data handling and document processing. • Assist with import and export coordination tasks by helping maintain timely and organized shipment information.
2026-08-25T00:00:00Z

Human Resources (HR) Coordinator

Irvine, CA
onsite
Temporary to Hire
27.075 - 31.35 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to join a busy team in Irvine, California on a contract basis with the potential for a permanent position. This position supports high-volume recruitment activity and plays a key role in creating a smooth, well-organized experience for candidates from offer acceptance through their first day. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident working onsite in a fast-paced environment. Responsibilities: • Coordinate pre-employment and onboarding activities from signed offer through employee start date, ensuring each step is completed accurately and on time. • Support recruiting efforts in a high-volume environment by scheduling, tracking candidate progress, and maintaining clear communication throughout the process. • Administer background screenings and monitor completion to help keep recruitment timelines on track. • Complete I-9 verification and related documentation in compliance with company policies and employment regulations. • Maintain accurate employee and candidate records within Paycom or a comparable HRIS platform. • Partner with the HR Generalist and staffing teams to ensure incoming employees are fully prepared for orientation and day-one readiness. • Monitor multiple open positions and onboarding tasks simultaneously while meeting deadlines in a fast-moving onsite setting. • Provide day-to-day HR administrative support related to recruitment, onboarding, and compliance processes.
2026-08-26T00:00:00Z

Human Resources (HR) Coordinator

Long Beach, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support day-to-day people operations for an aerospace organization in Long Beach, California. This Long-term Contract position is fully on-site and will help deliver a smooth employee experience by assisting with onboarding, records management, compliance activities, scheduling, and team coordination. The role is well suited for someone who is organized, discreet, and comfortable handling a wide range of administrative and HR-related tasks in a fast-paced environment. Responsibilities: • Coordinate onboarding activities, including orientation preparation, onboarding logistics, and accurate entry of employee details into internal systems. • Maintain organized electronic personnel records, update employee status changes, and prepare documentation related to separations and offboarding. • Provide responsive support to employees and managers by assisting with routine HR questions, departmental requests, and general administrative needs. • Schedule meetings, manage calendars, and document key discussion points or follow-up actions when notes are needed. • Support HR programs throughout the year, such as performance review cycles, compensation-related processes, benefits enrollment periods, and training follow-up. • Help plan and carry out employee engagement initiatives, recognition activities, and workplace events while ensuring materials and supplies are available. • Complete employment compliance tasks, including I-9 administration, record retention, and other HR documentation requirements. • Process incoming and outgoing mail, assist with invoice-related coordination, and contribute to special projects assigned by the People & Culture team.
2026-08-26T00:00:00Z

Administrative Coordinator

Van Nuys, CA
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations for an auto repair organization in Sherman Oaks, California. This contract opportunity with potential for a permanent role is ideal for someone who brings strong organizational skills, confidence in handling incoming calls, and the ability to keep schedules and administrative workflows running smoothly. The person in this role will help coordinate appointments, manage communications, and provide dependable administrative support across the team. Responsibilities: • Manage front-office administrative activities by organizing records, preparing documentation, and keeping day-to-day operations efficient. • Respond to inbound phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to customers and internal staff. • Coordinate calendars, schedule meetings and service-related appointments, and help maintain timely follow-up on key activities. • Support scheduling needs by confirming appointments, updating changes, and communicating adjustments clearly to all parties involved. • Assist with general administrative tasks such as data entry, correspondence, filing, and maintaining organized office systems. • Work closely with team members to ensure smooth communication between departments and consistent administrative support. • Help maintain accurate service or client-related information in internal systems and update records as needed. • Contribute to process continuity by assisting with administrative changes or workflow updates when required.
2026-08-19T00:00:00Z

Administrative Coordinator

Long Beach, CA
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations and help maintain organized, responsive administrative services in Long Beach, California. This Long-term Contract position is ideal for someone who can manage communications, scheduling, and event-related coordination with professionalism. The role requires strong attention to detail, sound judgment, and the ability to keep multiple priorities moving efficiently in a fast-paced setting. Responsibilities: Respond to inbound phone, email, and walk-in inquiries in a timely and detail oriented manner Schedule client meetings and prepare/distribute supporting materials, including agendas and related documents Provide general administrative support to the department as needed Maintain financial records, assist with reporting and tracking, and serve as a point of coordination with the finance team Update profit and loss information and support departmental recordkeeping Review contracts for completeness before submitting to leadership Communicate with clients regarding billing and invoicing Represent the venue/property at meetings and events as needed Coordinate event-day logistics, including setup, load-in, breakdown, and strike Arrange event security and accommodate special event requirements Support must be eligible to work in the U.S. and partnership initiatives, including fulfillment activities Identify and research new business and event opportunities Help foster strong community relationships and outreach efforts Provide team support and coordination across event-related activities Perform additional responsibilities as assigned by management
2026-08-26T00:00:00Z

Senior Admin Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21 - 25 USD / Hourly
Key Responsibilities<ul><li>Provide high-level administrative and operational support to an executive office and senior leadership.</li><li>Serve as a primary backup to the Executive Assistant and assist with maintaining continuity of executive office operations.</li><li>Manage and coordinate complex calendars, meetings, appointments, events, and executive engagements.</li><li>Review incoming scheduling requests, identify potential conflicts, and assist in prioritizing the executive's time.</li><li>Coordinate domestic and/or business travel, including flights, hotels, transportation, meals, itineraries, and contingency arrangements.</li><li>Prepare and organize executive briefing materials, meeting documentation, schedules, correspondence, and supporting materials.</li><li>Independently coordinate meetings and events involving executives, board members, donors, community leaders, employees, and other key stakeholders.</li><li>Serve as a professional liaison between the executive office and internal departments, external organizations, visitors, and other constituents.</li><li>Receive, evaluate, direct, and appropriately respond to inquiries, requests, complaints, and sensitive matters.</li><li>Exercise discretion and independent judgment when determining how inquiries and issues should be handled or escalated.</li><li>Compose, edit, format, and proofread professional correspondence, letters, memoranda, reports, presentations, and other communications.</li><li>Maintain organized electronic and physical records using digital file storage and document-management platforms.</li><li>Maintain executive and organizational contact lists, calendars, files, and other administrative resources.</li><li>Assist with the planning and execution of executive-level meetings, special events, VIP engagements, and organizational functions.</li><li>Coordinate event communications, logistics, scheduling, materials, and pre- and post-event follow-up.</li><li>Partner with internal departments to coordinate executive meetings and engagements with donors, community members, business leaders, and other external stakeholders.</li><li>Assist with onboarding, training, and supporting administrative staff and temporary employees as needed.</li><li>Help identify and resolve administrative and operational issues through research, analysis, recommendations, and follow-through.</li><li>Manage special projects requiring significant organization, deadline tracking, communication, and coordination across multiple departments.</li><li>Assist with office resource planning, facilities coordination, audiovisual requirements, and basic technology troubleshooting.</li><li>Process organizational memberships, administrative requests, and related documentation.</li><li>Maintain knowledge of organizational policies, procedures, and operating practices and apply them appropriately when handling administrative matters.</li><li>Handle confidential, sensitive, and executive-level information with a high degree of professionalism, tact, diplomacy, and discretion.</li></ul>
2026-08-21T00:00:00Z

Information Management Coordinator

Park La Brea, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a tech savvy Administrative Assistant to support administrative/information-handling operations for an entertainment union in Miracle Mile. This Contract position is ideal for someone who thrives in a detail-focused environment and can manage high-volume records, data processing, and research assignments with accuracy. In this role, you will play a key part in maintaining accurate and organized records, handling data entry, conducting research, managing administrative tasks, and processing financial information. You will also provide support on special projects, contributing to operational efficiency across the business. The ideal candidate is detail-oriented, highly organized, and proficient in Microsoft Office Suite. Role is onsite Monday - Friday and has a 35-hour work week.
2026-08-26T00:00:00Z

Program & Event Planning Coordinator

El Segundo, CA
onsite
Temporary / Contract
60000 - 85000 USD / Yearly
A highly respected nonprofit organization is seeking an experienced Program & Event Planning Coordinator to support a busy Scholarships Department that manages more than 100 programs and events annually. This role is ideal for a polished administrative professional with event planning experience who thrives in a fast-paced, mission-driven environment and enjoys coordinating both virtual and in-person events.The Program & Event Planning Coordinator will work closely with the Operations team to support conferences, galas, webinars, campus programs, and donor-related initiatives while collaborating cross-functionally across the organization.Key Responsibilities<ul><li>Coordinate and execute virtual meetings, webinars, and hybrid events.</li><li>Support planning and logistics for conferences, galas, educational programs, and special events.</li><li>Manage event registrations, attendee communications, and event materials.</li><li>Coordinate speakers, sponsors, vendors, volunteers, and event stakeholders.</li><li>Develop, maintain, and track event budgets and forecasts.</li><li>Support vendor sourcing, contract administration, and payment processing.</li><li>Utilize event management and communication platforms to support successful program execution.</li><li>Prepare reports, presentations, spreadsheets, and program documentation.</li><li>Coordinate travel arrangements and event-related logistics.</li><li>Collaborate with internal departments to ensure seamless program delivery.</li><li>Assist with post-event reporting, surveys, and continuous process improvements.</li></ul>Required Qualifications<ul><li>Bachelor's degree in Communications, Event Management, Project Management, or a related field.</li><li>Minimum of 5 years of professional experience in event planning, program coordination, executive support, or administrative operations.</li><li>Strong experience supporting multiple projects simultaneously in a fast-paced environment.</li><li>Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Smartsheet.</li><li>Experience coordinating virtual meetings, webinars, and hybrid events.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to work independently while maintaining strong collaboration with team members.</li><li>Demonstrated problem-solving abilities and a proactive approach to work.</li></ul>
2026-08-21T00:00:00Z

Accounting and Administrative Coordinator

Cypress, CA
onsite
Permanent / Full Time
58240 - 66560 USD / Yearly
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly. Responsibilities: • Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities. • Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records. • Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities. • Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through. • Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed. • Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications. • Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination. • Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
2026-08-10T00:00:00Z

Referral Coordinator

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A Healthcare company is looking for a detail-oriented Referral Coordinator to support patient access to specialty care and related services in Los Angeles, California. This Referral Coordinator position focuses on coordinating referrals, securing authorizations, and maintaining clear communication with patients, providers, and payers to help ensure seamless continuity of care. The Referral Coordinator is organized, responsive, and comfortable managing insurance follow-up activities in a fast-paced clinical environment. Key Responsibilities:• Coordinate incoming referral requests for specialty consultations, diagnostic services, and external care providers, ensuring each case is handled accurately and promptly.• Confirm insurance coverage, benefits, and referral-related eligibility requirements before services are arranged or submitted for approval.• Obtain preauthorizations from health plans and follow through on payer requests to prevent delays in patient care.• Arrange referral appointments when needed and keep patients informed about next steps, scheduling details, and required documentation.• Monitor open referrals through completion, verify that visits occur as planned, and collect consultation notes or other records for the patient chart.• Update electronic health records and referral tracking tools with complete, timely documentation while reviewing entries for accuracy and reporting compliance.• Work closely with clinical staff and providers to resolve referral questions, communicate barriers, and escalate issues that may affect turnaround times.• Support patients by explaining the referral process, addressing concerns, and guiding them through insurance and specialty care requirements.• Contribute to reporting, staff meetings, and process improvement efforts aimed at strengthening referral workflows and patient service outcomes. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-14T00:00:00Z

UM Coordinator

Long Beach, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A healthcare company is looking for a detail-oriented UM Coordinator to support utilization management operations for a healthcare organization in Long Beach, California. This UM Coordinator opportunity is ideal for someone with experience in healthcare administration who can manage authorization workflows, maintain accurate records, and provide responsive support to providers. The UM Coordinator follows a Wednesday through Sunday schedule after training, with three days onsite and weekend work performed remotely. Key Responsibilities:• Review and process prior authorization submissions using the designated authorization platform while ensuring information is complete and accurate.• Confirm member coverage, benefit details, and participating provider status before advancing requests for review.• Maintain thorough documentation of case updates, outreach efforts, provider interactions, and authorization determinations in the appropriate systems.• Track urgent and routine request timelines closely to help ensure compliance with internal standards and regulatory turnaround requirements.• Respond to inbound calls, faxes, and portal inquiries from provider offices and route clinical matters to UM nursing staff when escalation is needed.• Perform high-volume data entry and administrative support tasks with a strong focus on accuracy, organization, and timely follow-up.• Coordinate communication across teams to help keep authorization activity moving efficiently and resolve issues that may delay processing. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-26T00:00:00Z

Workflow Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Workflow Coordinator to support high-volume document and administrative operations for a client team in Los Angeles, California. This Long-term Contract position is ideal for someone who can organize incoming requests, manage competing priorities, and maintain strong quality standards in a fast-paced environment. The role requires sound judgment, clear communication, and the ability to keep projects moving efficiently while supporting document handling and client service needs. Responsibilities: • Receive and review incoming assignments, confirm expectations with requesters, and establish practical delivery timelines based on workload and urgency. • Organize and distribute work across multiple priorities, ensuring time-sensitive projects are handled efficiently and escalations are addressed promptly. • Monitor document formatting and proofreading quality, applying established standards and reference materials to maintain accuracy and consistency. • Serve as a primary point of guidance for questions related to document preparation, quality checks, and production best practices. • Communicate proactively with clients and leadership regarding scheduling concerns, changing priorities, and issues that may affect completion times. • Troubleshoot Microsoft Office and related business software issues that impact document production and day-to-day workflow. • Support document intake and handling activities such as scanning, document processing, and coordination of clerical requests. • Assist with mailroom and phone coverage duties as needed, including managing multi-line call activity and routing requests appropriately.
2026-08-20T00:00:00Z

Part-Time Administrative Coordinator

Brea, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Position OverviewWe are seeking a highly organized, tech-savvy Construction Project Coordinator to provide administrative and project coordination support for ongoing construction and renovation projects. This is not a hands-on construction position; rather, the Coordinator will work behind the scenes to help ensure projects, documentation, schedules, requests, and administrative processes remain organized and on track.This is an excellent opportunity for someone who is interested in construction, real estate, design, or project management and enjoys working in a fast-paced, project-driven environment. The ideal candidate is detail-oriented, comfortable working with technology and data, and eager to learn new systems and processes.The role will initially focus heavily on administrative coordination and project support, with the opportunity to become involved in evolving AI, automation, and process-improvement initiatives over time.Key Responsibilities<ul><li>Provide day-to-day administrative and coordination support for multiple construction and renovation projects.</li><li>Maintain project information, documentation, trackers, schedules, and status updates.</li><li>Perform accurate data entry and project tracking across internal systems and spreadsheets.</li><li>Utilize Microsoft Excel, Smartsheet, and similar project-management tools to organize information and monitor project activity.</li><li>Assist with scheduling, deadlines, project milestones, and internal follow-up.</li><li>Manage incoming tasks, tickets, and project requests, ensuring items are properly documented, routed, tracked, and completed.</li><li>Support administrative processes related to contracts, vendors, project requirements, and internal departments.</li><li>Provide light accounts payable support, including organizing and tracking invoices and related project documentation.</li><li>Maintain organized electronic project files and ensure documentation is accurate and readily accessible.</li><li>Coordinate information between internal stakeholders and project teams to help keep projects moving forward.</li><li>Follow up on outstanding requests, documentation, approvals, and action items.</li><li>Assist with reporting and provide project information or status updates as requested.</li><li>Learn existing workflows and identify opportunities to improve administrative efficiency and organization.</li><li>Support the team's continued adoption of technology and gradually contribute to the development and implementation of AI and automation processes.</li><li>Assist with additional project coordination and administrative responsibilities as business needs evolve.</li></ul>
2026-08-24T00:00:00Z

Recruiting Coordinator

Torrance, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Recruiting Coordinator to support hiring activities for a Contract position based in California. In this role, you will help create a smooth and positive experience for candidates and internal teams by organizing interviews, managing recruiting records, and assisting with onboarding steps. This position is well suited for someone who thrives in a fast-moving environment, communicates effectively, and can balance multiple priorities with accuracy and discretion. Responsibilities: • Coordinate interview scheduling across candidates, recruiters, and hiring managers to keep the hiring process moving efficiently. • Maintain accurate candidate records within the applicant tracking system and ensure recruiting data is current and organized. • Prepare interview materials and distribute relevant information to participants before scheduled meetings. • Support job posting administration and assist with candidate communications throughout different stages of the recruitment process. • Contribute to pre-employment and onboarding activities, including helping collect required documentation for new hires. • Provide administrative assistance to recruiting and broader People Services teams on hiring-related tasks and projects. • Handle sensitive candidate and employee information with a high level of confidentiality and care. • Assist with additional recruiting coordination duties and special projects as business needs evolve.
2026-08-25T00:00:00Z