766 Results for Office Assistant Jobs in Creative Group

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Executive Assistant

Dunmore, PA
onsite
Temporary to Hire
26.00 - 28.00 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, capable of managing multiple priorities, maintaining confidentiality, and ensuring the efficient operation of executive-level activities. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and support meetings, including agendas, materials, note-taking, and follow-up actions</li><li>Screen calls, emails, and other communications, responding or escalating as appropriate</li><li>Maintain confidential files, records, and sensitive information with discretion</li><li>Assist with special projects, event planning, and executive initiatives</li><li>Monitor deadlines and help ensure timely completion of deliverables</li><li>Provide general administrative support to enhance executive productivity</li></ul>
2026-11-04T17:28:43Z

Legal Assistant

San Francisco, CA
remote
Temporary / Contract
25.00 - 32.00 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-26T16:23:44Z

Sr. Administrative Assistant

Poway, CA
onsite
Temporary to Hire
24.00 - 28.00 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership in San Diego. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced setting, can manage shifting priorities with confidence, and brings strong judgment to complex scheduling and administrative coordination. The right candidate will keep executives prepared, streamline day-to-day operations, and create structure across travel, reporting, and follow-up activities. Responsibilities:• Oversee complex executive calendars, arrange meetings, and adjust schedules quickly to accommodate changing priorities and time-sensitive requests.• Act as a key point of coordination for leadership by assessing incoming requests, resolving scheduling overlaps, and elevating urgent matters appropriately.• Plan domestic business travel by researching options, securing flights, hotels, and ground transportation, and assembling complete itineraries in advance.• Provide broad administrative support by organizing files, maintaining documentation, and improving workflows that reduce interruptions for senior leaders.• Assist with expense administration, including compiling records, reconciling details, and supporting financial tracking through QuickBooks and Excel.• Document meeting outcomes, maintain action-item lists, and monitor deadlines to help drive timely follow-through across teams.• Prepare and update spreadsheets, trackers, and reports that improve visibility into projects and administrative processes.• Support conference call coordination and related logistics to ensure meetings run smoothly and participants are aligned.• Help manage administrative records related to HR and business operations with accuracy, consistency, and attention to detail.
2026-11-07T00:13:44Z

Executive Assistant

West Des Moines, IA
onsite
Temporary / Contract
27.00 - 29.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in a Contract position based in West Des Moines, Iowa. This opportunity is ideal for someone who thrives in an organized office setting and takes pride in keeping leadership activities, board coordination, and administrative details running smoothly. The role calls for strong organization, discretion, and the ability to adapt quickly while supporting meetings, documentation, and daily operational needs. Responsibilities:• Prepare clear and timely draft minutes by attending board and committee meetings and accurately capturing key discussions and decisions.• Compile, format, and distribute board packets and related meeting materials to ensure participants are well prepared.• Handle data entry assignments and administrative projects with a high level of accuracy and attention to detail.• Support leadership and board members with day-to-day administrative tasks that help maintain efficient operations.• Maintain an orderly, well-kept office environment that reflects consistency and supports a regular in-office presence. If this aligns with your career experience, please apply through our Robert Half website or call 515.706.4974 for any questions!
2026-10-16T20:58:41Z

Executive Assistant

Scranton, PA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who excels in a fast-paced environment, can effectively manage multiple priorities, and communicates professionally with individuals at all levels of an organization. The position requires strong judgment, exceptional organizational skills, and the ability to handle confidential information with discretion. Based on general knowledge. Responsibilities<ul><li>Manage complex calendars for senior leaders, including coordinating meetings, appointments, and other commitments while anticipating and resolving scheduling conflicts. Based on general knowledge.</li><li>Partner with internal support teams to help keep daily priorities, meetings, and follow-up items organized and on schedule. Based on general knowledge.</li><li>Act as a key point of contact between leadership and internal stakeholders to support timely communication and cross-functional collaboration. Based on general knowledge.</li><li>Prepare, review, and distribute correspondence, mail, and other communications while identifying urgent or high-priority items. Based on general knowledge.</li><li>Coordinate travel arrangements, accommodations, and detailed itineraries to ensure seamless logistics for executives. Based on general knowledge.</li><li>Process expense reports, corporate card reconciliations, and related documentation accurately and in a timely manner. Based on general knowledge.</li><li>Develop presentations, reports, and other materials to support meetings, communications, and business initiatives. Based on general knowledge.</li><li>Handle sensitive information with a high degree of confidentiality and exercise sound independent judgment in daily responsibilities. Based on general knowledge.</li><li>Greet visitors and provide professional front office or administrative support as needed. Based on general knowledge.</li><li>Assist with special projects, events, and additional administrative support for leadership or other departments as required. Based on general knowledge.</li></ul>
2026-11-05T19:08:46Z

Legal Assistant

Santa Ana, CA
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-11-06T19:58:47Z

Legal Assistant

Menlo Park, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui
2026-10-30T15:23:42Z

Data Entry/Admin Assistant/Accounting Clerk

Fort Worth, TX
onsite
Permanent / Full Time
40600.00 - 41600.00 USD / Yearly
We are looking for a dependable administrative team member to support daily office operations in Fort Worth, Texas. This role combines document management, front office assistance, and entry-level accounting support within a legal setting. The ideal candidate is organized, detail-oriented, and able to handle confidential information with care while managing a range of clerical and operational tasks. This position plays a key role in maintaining both physical and electronic files, supporting legal assistants with filing matters, assisting with front desk coverage, and performing general administrative and basic accounting duties. The ideal candidate is proactive, trustworthy, and comfortable handling a variety of office support tasks in a professional legal environment. Duties and Responsibilities Basic Accounting & Administrative Tasks Assist with expense reporting and reimbursement tracking Enter invoices, receipts, and basic financial data into accounting or tracking systems Help organize and maintain accounting and billing files Assist with simple accounts payable/receivable support as directed Coordinate with attorneys or office management on administrative accounting tasks File Management & Clerical Support Create, maintain, and organize filing systems for physical and electronic files Sort, label, file, and retrieve documents in accordance with established procedures Ensure files are returned to their proper location and maintained accurately Scan and digitize documents for electronic storage Assist with data entry as needed Perform routine clerical duties including photocopying, mailing, faxing, and document preparation Maintain strict confidentiality of sensitive and legal information Reception & Office Support Provide backup front desk coverage, including answering phones, directing calls, and greeting clients professionally Assist legal assistants and staff with administrative needs as required Make coffee daily and perform light breakroom/kitchen organization and cleanup Requirements and Qualifications High school diploma or equivalent Previous experience in a law office is a plus Strong organizational skills with the ability to manage multiple tasks and priorities High attention to detail and accuracy, particularly in file and data management Proficient in Microsoft Office Suite (Word, Outlook, Excel) Basic familiarity with accounting or expense tracking systems preferred Excellent verbal and written communication skills Ability to work independently with minimal supervision
2026-10-30T22:04:45Z

Executive Assistant

Middlesex, NJ
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul>Responsibilities:<ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and event planning.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Track deadlines, prioritize competing demands, and ensure timely follow-up on action items.</li><li>Assist with special projects and administrative initiatives as needed.</li><li>Utilize Excel and other Microsoft Office applications to create reports, spreadsheets, and presentations.</li></ul>
2026-11-06T17:44:06Z

Leasing Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
18.00 - 19.00 USD / Hourly
Leasing Assistant (Contract)Cedar Rapids, IAJoin a Busy Property Management Team! Are you someone who enjoys helping people, staying organized, and providing excellent customer service? We are seeking a Leasing Assistant to support day-to-day leasing and administrative operations for a growing residential property portfolio in the Cedar Rapids area. This contract opportunity is ideal for someone who thrives in a fast-paced environment and enjoys building positive relationships with residents and prospective tenants.What You'll Do<ul><li>Welcome and assist prospective residents, answering questions and scheduling property tours</li><li>Support leasing activities including applications, lease paperwork, move-ins, and renewals</li><li>Respond to phone, email, and online inquiries in a timely and professional manner</li><li>Maintain accurate resident and prospect records within property management systems</li><li>Assist with resident communications and provide exceptional customer service</li><li>Coordinate with property management and maintenance teams to ensure a positive resident experience</li><li>Support general office, data entry, and administrative functions as needed</li></ul>
2026-10-30T21:38:43Z

Office Manager

Coeur D’alene, ID
onsite
Permanent / Full Time
52000.00 - 60000.00 USD / Yearly
A growing and established organization is seeking a highly organized and professional Senior Administrative Coordinator to support company leadership and contribute to the efficient day-to-day operations of the business. This role is ideal for an experienced administrative professional who enjoys being a trusted resource, managing priorities independently, and serving as a key point of coordination across departments. The ideal candidate is proactive, detail-oriented, and capable of handling a wide variety of administrative, operational, and project-based responsibilities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to leadership and internal teams.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate projects and follow up on action items to ensure deadlines are met.</li><li>Maintain and organize electronic and physical records and company documentation.</li><li>Assist with planning company meetings, events, and team functions.</li><li>Serve as a point of contact for clients, vendors, and business partners.</li><li>Track contracts, licenses, insurance certificates, and other business-critical documents.</li><li>Support onboarding efforts and administrative aspects of employee lifecycle processes.</li><li>Assist with accounts payable administration, expense reports, and vendor coordination as needed.</li><li>Identify opportunities to improve office processes and administrative workflows.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support special projects and cross-functional initiatives as assigned.</li></ul>BENEFITS OFFERED:<ul><li>SALARY RANGE: $52,000-$60,000</li><li>Healthcare Benefits: Medical Dental Vision</li><li>Retirement Plan: Simple IRA</li><li>PTO: 2 weeks paid time off</li></ul>
2026-10-30T22:33:45Z

Accounting Assistant

Birmingham, AL
onsite
Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for an Accounting Assistant to support daily financial and administrative operations at an equipment center in Birmingham, Alabama. This contract opportunity with potential for a permanent role is ideal for someone who is comfortable balancing accounting tasks with general office support in a busy, team-oriented setting. The role offers the chance to work closely with supervisors and operations staff while helping keep reporting, documentation, and payment processes organized and accurate. Responsibilities:<ul><li>Provide administrative support to the equipment center by managing paperwork, maintaining files, and ensuring documentation is organized and up to date</li><li>Assist with invoice processing by reviewing information, entering data, and preparing documents for approval and payment</li><li>Handle data entry and record maintenance within accounting and operational systems, ensuring accuracy and completeness</li><li>Prepare, update, and distribute reports using Excel and other software to support supervisors and department leadership</li><li>Manage vehicle tag records, departmental paperwork, and other compliance-related documentation</li><li>Serve as a point of contact for routine office inquiries and coordinate information between operations, transportation, and project teams</li><li>Track incoming documents, maintain records, and assist with reporting to support daily business operations</li><li>Help coordinate office activities, schedules, and administrative processes to keep workflows running efficiently</li><li>Support accounts payable and accounts receivable functions through document collection, coding assistance, and recordkeeping</li><li>Perform other general administrative and office support duties as needed in a fast-paced environment</li></ul>
2026-11-05T17:38:41Z

Executive Assistant

Boise, ID
remote
Temporary / Contract
27.00 - 35.00 USD / Hourly
We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role.
2026-10-23T22:13:45Z

Executive Assistant

San Diego, CA
remote
Temporary / Contract
45.00 - 50.00 USD / Hourly
Position OverviewOur client, a well-established wealth management organization, is seeking a highly organized, proactive, and polished Executive Assistant to provide administrative and operational support to senior leadership. This individual will play a key role in ensuring the executive team operates efficiently while helping maintain a high level of service for clients and internal stakeholders.The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced, client-focused environment. This role requires exceptional organizational skills, sound judgment, discretion when handling confidential financial and client information, and the ability to anticipate executive needs.Key Responsibilities<ul><li>Provide comprehensive administrative support to senior executives and leadership, managing day-to-day priorities and administrative needs.</li><li>Proactively manage complex calendars, coordinate internal and external meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare, edit, and format correspondence, presentations, reports, and other executive-level materials.</li><li>Serve as a professional point of contact for clients, business partners, and internal stakeholders.</li><li>Coordinate client meetings, including conference room reservations, meeting materials, and follow-up communications.</li><li>Manage incoming calls, emails, and correspondence, prioritizing requests and ensuring timely follow-through.</li><li>Handle confidential financial, business, and client information with the highest level of discretion.</li><li>Assist with expense reporting, invoice processing, and reconciliation of executive expenses.</li><li>Track action items, deadlines, and follow-ups to ensure important priorities remain on schedule.</li><li>Assist with special projects, event coordination, and other administrative initiatives as needed.</li><li>Partner with other administrative professionals to ensure seamless office operations and executive support.</li></ul>
2026-11-07T00:18:50Z

Administrative Assistant 3_Non-Cleared

Binghamton, NY
onsite
Temporary / Contract
17.00 - 18.00 USD / Hourly
We are looking for an experienced Administrative Assistant to provide dependable onsite support for engineering teams and site leadership onsite in Binghamton, New York. This Long-term Contract position is ideal for someone who can balance daily operational coordination, clear communication, and confidential administrative work in a busy environment. The role will help keep workplace activities organized, support employee and visitor needs, and contribute to smooth site operations through strong planning and attention to detail. Responsibilities:• Coordinate daily administrative and operational activities for the site, including direct support for site leadership and engineering staff.• Act as a central contact for general questions, visitor assistance, and routing information to the appropriate teams or individuals.• Maintain shared site resources such as distribution lists, reference documents, safety materials, and emergency information so records remain accurate and accessible.• Organize onsite and offsite meetings, employee events, catered functions, and engagement activities that support team collaboration and workplace morale.• Keep digital displays and workplace communications up to date to ensure employees receive timely and relevant information.• Assist with office operations by arranging supplies, business materials, shipping requests, and other administrative needs across the site.• Support onboarding setup by coordinating workspaces, desk readiness, and access to essential onboarding resources.• Arrange domestic and international travel and help prepare related expense documentation in compliance with company guidelines.• Prepare presentations, reports, correspondence, and meeting materials using Microsoft Office tools while assisting with calendars, conference room scheduling, and customer visit logistics.• Partner with other administrative staff and support additional projects such as community initiatives, screening activities, and evolving business priorities as needed.
2026-10-18T09:48:43Z

Executive Assistant

Wilkes-barre, PA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Robert Half is seeking a professional and organized Executive Assistant to support leadership with scheduling, communication, and daily administrative tasks. The ideal candidate is detail-oriented, exercises sound judgment, and handles confidential information with discretion. Responsibilities<ul><li>Manage executive calendars, meetings, and appointments.</li><li>Coordinate travel arrangements and prepare itineraries.</li><li>Prepare emails, reports, presentations, and other documents.</li><li>Support meeting planning, agendas, and follow-up items.</li><li>Communicate with internal teams and external contacts on behalf of leadership.</li><li>Maintain organized files, records, and office documents.</li><li>Handle sensitive information with confidentiality and professionalism.</li><li>Assist with special projects and other administrative duties as needed.</li></ul>
2026-11-06T14:08:48Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-10-30T13:48:43Z

Executive Assistant

Sarasota, FL
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership and help keep daily office activities running smoothly in Sarasota, Florida. This is an on-site Contract position within the Services industry, offering a steady Monday through Friday schedule. The role is ideal for someone who excels at coordinating priorities, preparing business documents, and maintaining an efficient office environment while handling sensitive matters with discretion. Responsibilities: • Coordinate leadership calendars by organizing appointments, meetings, and schedule changes to ensure time is managed effectively. • Draft, format, and distribute reports, correspondence, presentations, and other business materials with a high level of accuracy. • Arrange travel plans and support executive meeting logistics, including itineraries, reservations, and related documentation. • Oversee fleet-related administrative tasks such as maintenance scheduling, registration tracking, and service coordination. • Partner with vendors and internal teams to address facility needs and support smooth day-to-day office operations. • Act as a central point of communication between senior leadership, managers, and staff to promote timely follow-up and alignment. • Provide front desk or reception assistance when needed to maintain consistent office coverage and professionalism. • Safeguard confidential records and sensitive business information while exercising sound judgment in daily interactions.
2026-11-03T16:23:41Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment, and is passionate about supporting an organization that makes a meaningful community impact. The Executive Assistant will serve as a key partner to executive leadership, managing calendars, coordinating meetings, preparing correspondence, and helping ensure smooth day-to-day operations. The ideal candidate is resourceful, professional, and capable of handling confidential information with discretion. Key Responsibilities:<ul><li>Provide administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between leadership, internal staff, board members, donors, and external stakeholders</li><li>Coordinate board and committee meetings, including scheduling, agendas, materials, and follow-up</li><li>Track deadlines, action items, and organizational priorities to support executive workflow</li><li>Maintain confidential files, records, and sensitive information with a high level of discretion</li><li>Assist with special projects, event coordination, and internal communications as needed</li><li>Support office operations and help streamline administrative processes</li></ul>
2026-11-04T17:33:45Z

Executive Assistant

Leesburg, VA
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
We’re seeking a sharp, highly driven professional with a strong work ethic and prior experience supporting C-level executives as an Executive Assistant. The ideal candidate will have strong computer skills and the ability to manage multiple priorities effectively in a fast-paced environment.. This position in onsite Monday to Friday 9 am to 6 pm. Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments. </li><li>Coordinate travel arrangements, itineraries, and expense reports. </li><li>Prepare presentations, reports, correspondence, and other business documents. </li><li>Screen calls, emails, and inquiries, responding or redirecting as appropriate. </li><li>Organize and support meetings, including agendas, materials, and follow-up action items. </li><li>Maintain confidential information with a high level of discretion. </li><li>Liaise with internal departments and external partners on behalf of the executive team. </li><li>Assist with special projects and general administrative support as needed. </li></ul>
2026-10-22T18:53:47Z

Executive Administrative Assistant Advanced (>6 years)

Jersey City, NJ
onsite
Temporary / Contract
38.00 - 38.00 USD / Hourly
<ul><li>Position: Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li>Location: Jersey City, NJ 07310-2053</li><li>Schedule: 100% Onsite, 5 Days per Week</li><li>Required Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li>Tentative Pay Rate: $38.00 per hour</li></ul>Job DescriptionOur client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.Key Responsibilities<ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul>Required Qualifications<ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul>
2026-10-19T15:54:11Z

Administrative Assitant

Lexington, KY
onsite
Temporary / Contract
20.00 - 28.00 USD / Hourly
Robert Half is seeking a highly organized and proactive Administrative Assistant to provide high-level support to executive leadership and ensure the efficient operation of daily business activities. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Key Responsibilities Manage complex calendars, appointments, meetings, and travel arrangements for executive leadership. Coordinate and prepare meeting materials, agendas, presentations, and reports. Serve as the primary point of contact for internal and external stakeholders. Draft, edit, and proofread correspondence, reports, and other business documents. Track and manage projects, action items, and deadlines on behalf of leadership. Organize and maintain confidential files, records, and documentation. Coordinate special events, client meetings, and company functions. Screen calls, emails, and visitors, responding or escalating as appropriate. Assist with budgeting, expense reporting, invoice processing, and vendor coordination. Develop and improve administrative processes to increase efficiency and productivity. Provide support on strategic initiatives and cross-functional projects. Preferred Skills Experience supporting C-suite executives or senior management teams. Project coordination or project management experience. Experience with CRM, ERP, or document management systems. Strong analytical and problem-solving skills. Ability to anticipate needs and act with minimal supervision. Key Competencies Executive Presence Professionalism and Confidentiality Initiative and Accountability Attention to Detail Adaptability Communication and Interpersonal Skills Critical Thinking Organizational Excellence
2026-11-04T15:18:42Z

Executive Assistant

Bethlehem, PA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul>
2026-10-23T22:13:45Z

Facilities Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a dependable Facilities Assistant to support daily mailroom, supply, and general facilities operations for a contract position based in the Greater Philadelphia Region. This role is ideal for someone who enjoys hands-on work, keeps building services organized, and responds quickly to routine operational needs. The successful Facilities Assistant candidate will help maintain efficient internal support services while contributing to a safe and well-supplied workplace. What you get to do every single day:• Coordinate the pickup and delivery of mail and parcels with postal carriers, courier services, and external drop-off locations as needed.• Organize incoming, outgoing, and interoffice mail so items are accurately sorted and promptly routed to the appropriate departments.• Review packages and mail pieces for correct labeling, postage, weight, and packaging to ensure compliance with shipping and postal standards.• Complete records and documentation related to mail handling, shipments, and other support service activities.• Use and maintain office support equipment such as postage machines, copiers, shredders, and similar tools while monitoring supply levels.• Replenish workplace materials, including copy paper and other commonly used supplies, across multiple departments.• Maintain water cooler stations and ensure related inventory is stocked for employee use.• Assist with building safety efforts by serving in an emergency evacuation support capacity, including Fire Captain duties when required.• Perform basic routine repairs and respond to urgent facility maintenance needs to help keep the workspace fully operational.
2026-11-05T16:04:13Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support legal operations in Chicago, Illinois. This role focuses on preparing legal documentation, organizing case materials, and assisting attorneys with day-to-day administrative and procedural work. The ideal candidate is dependable, highly organized, and comfortable managing multiple priorities in a fast-paced legal environment. Responsibilities:• Prepare, review, and organize legal documents, agreements, and correspondence to support attorney workflows.• Maintain case files and legal records, ensuring documents are accurately filed and easy to retrieve when needed.• Coordinate schedules, deadlines, and appointments related to legal matters and court or client activities.• Conduct basic legal and factual research to help attorneys gather information for active matters.• Communicate with internal stakeholders, clients, and outside parties regarding documentation and case-related updates.• Track important dates and follow up on outstanding items to help keep legal matters moving efficiently.
2026-10-30T17:33:45Z

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