692 Results for Administrative Assistant Jobs in Creative Group

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Administrative Assistant

Redlands, CA
onsite
Temporary to Hire
21.85 - 23.00 USD / Hourly
We are looking for a highly organized Administrative Assistant to support office operations for a busy hazardous waste company in Redlands, California. This contract opportunity is well suited for someone who works efficiently in a high-volume setting, manages shifting priorities with confidence, and maintains strong accuracy across daily tasks. The role will contribute to smooth administrative workflows by coordinating documentation, assisting the team with essential office support, and helping keep records and communication organized. Responsibilities: • Prepare and assemble packets, forms, and supporting materials needed for daily business activities. • Create purchase orders with a high level of accuracy and ensure related information is entered correctly. • Provide day-to-day administrative support to office staff and help maintain efficient workflow across the team. • Handle inbound calls and front-desk style duties in a thorough and responsive manner. • Enter, update, and verify data while maintaining organized and accessible office records. • Balance multiple assignments at once, adjusting to changing deadlines in a fast-paced environment. • Use Microsoft Word, Excel, and Teams to complete correspondence, track information, and support internal communication.
2026-10-30T15:18:44Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000.00 - 50000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-10-16T12:58:42Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
18.00 - 18.50 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support insurance operations in Glen Allen, Virginia. This Long-term Contract position is well suited for someone who enjoys structured, process-driven work and can manage routine administrative tasks with speed and accuracy. The role will help keep underwriting support activities organized by handling application intake, coordinating workflow steps, and delivering responsive service to internal teams and external contacts. PLEASE NOTE: you must be available for a M-F, 10am-6pm, or M-F, 8:30-4:30 shift. Responsibilities:• Enter application and policy-related information into company systems with a high level of accuracy and move files through established workflows.• Review incoming documents for completeness, identify missing details, and help ensure records are ready for underwriting support processes.• Provide prompt and timely assistance to internal departments, agents, and other external partners regarding administrative requests.• Coordinate support activities such as ordering and scheduling premium audits, inspections, and other related follow-up items.• Prepare and process legal notices and maintain organized documentation in accordance with business procedures.• Set up renewal files across multiple product lines and help track submissions through required processing steps.• Assist with program business administration and complete recurring operational tasks that support daily team productivity.• Contribute to process improvement efforts by identifying practical ways to increase efficiency and maintain consistent administrative quality.
2026-11-05T18:18:43Z

Administrative Assistant

Naples, FL
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a tax consulting firm. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling front desk coordination, document processing, and general administrative support. The role combines client-facing responsibilities with behind-the-scenes assistance that helps professionals stay focused on service delivery. Success in this position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities with professionalism. Responsibilities:• Welcome clients and visitors, maintain a tidy reception area, and provide helpful front desk support throughout the day.• Route incoming calls appropriately, capture accurate messages, and address routine administrative questions whenever possible.• Receive, sort, and distribute client paperwork, ensuring documents are directed to the right team members in a timely manner.• Scan, copy, organize, and file electronic and physical records so information remains accessible, accurate, and professionally presented.• Coordinate appointment scheduling and assist with preparing letters, signature packets, tax return folders, audit materials, and other client-facing documents.• Manage outgoing and incoming mail, including courier shipments, standard mail preparation, and afternoon mail distribution.• Maintain client records within data management systems by setting up new profiles, updating information, and organizing digital files for easy retrieval.• Provide day-to-day support to staff with administrative projects, report preparation, document review, and basic in-office technical troubleshooting.• Oversee recurring annual administrative activities such as client mailings, organizer distribution, license renewals, and deadline-related reporting.• Track office and kitchen inventory, replenish supplies as needed, verify incoming orders, and coordinate purchases to support smooth office operations.
2026-11-06T20:58:44Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
42.75 - 49.50 USD / Hourly
We are looking for an organized Administrative Assistant to support executive operations for a Contract position based in Menlo Park, California. This role will help keep leadership schedules, meetings, travel, and special events running smoothly while partnering with teams across the organization. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Oversee busy executive calendars by arranging appointments, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. • Plan and coordinate internal events such as company-wide meetings, quarterly gatherings, leadership offsites, seasonal celebrations, and volunteer activities. • Support conference participation by partnering with scientific staff, organizing event logistics, securing accommodations, and managing reserved hotel room blocks. • Administer advisor-related agreements by communicating with external advisors, collaborating with legal and contracts partners, collecting compensation details, and helping move documents through completion. • Generate and track purchase orders within NetSuite to support departmental purchasing needs. • Arrange business travel, including flights, lodging, and related itinerary details for executives and other team members. • Contribute to recruiting coordination by assisting with job posting activities and reviewing resumes to help identify potential candidates. • Monitor important leadership and scientific team schedules to maintain alignment across stakeholders and anticipate upcoming needs.
2026-11-03T19:33:46Z

Administrative Assistant

Washington, DC
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion. Responsibilities: • Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors. • Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations. • Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use. • Maintain accurate files, records, and documentation while handling sensitive information with confidentiality. • Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries. • Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date. • Support internal workflows by assisting with correspondence, document preparation, and general office coordination. • Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
2026-10-26T16:13:48Z

Part Time Administrative Assistant

Amherst, NY
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for an organized part-time Administrative Assistant to support daily office operations for a contract assignment based in New York. This in-office role is ideal for someone who communicates clearly, manages administrative tasks efficiently, and provides dependable front-desk support. The position offers the opportunity to contribute immediately in a fast-paced office setting while maintaining accurate records, handling incoming calls, and assisting with general administrative coordination. This is a Contract position with an expected duration of at least one month and may extend up to three months based on business needs. Responsibilities:• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.• Receive and direct incoming phone calls with care, ensuring timely and accurate communication.• Welcome visitors and provide front-desk support while maintaining a detail oriented and business-appropriate office presence.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Prepare, organize, and distribute documents, correspondence, and routine office materials as needed.• Support staff with scheduling, coordination, and other general clerical tasks to meet daily operational needs.• Use Microsoft Office applications to create documents, track information, and assist with reporting or administrative documentation.
2026-11-03T15:38:40Z

Executive Administrative Assistant

King of Prussia, PA
onsite
Permanent / Full Time
- USD / Yearly
Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Provide comprehensive administrative and organizational support to C-Suite executives· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs· Anticipate leadership needs and proactively prepare materials, information, and follow-up items· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders· Handle sensitive and confidential information with discretion· Assist with special projects, events, conferences, and other initiatives as needed
2026-11-03T21:58:49Z

Administrative Assistant/Receptionist

Allston, MA
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests. Responsibilities: • Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department. • Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up. • Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed. • Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution. • Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use. • Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients. • Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel. • Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized. • Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations. • Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
2026-10-20T20:58:47Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
22.00 - 24.20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily operations for a team in Indianapolis, Indiana. This contract opportunity has the potential to become permanent and is ideal for someone who is detail-oriented, responsive, and comfortable managing documentation, scheduling, and office coordination in a fast-paced environment. The person in this role will help keep financing and client records current, assist with application processing, and provide administrative support that helps internal teams stay efficient and compliant. Responsibilities: • Maintain accurate records related to equipment financing, customer accounts, and contract documentation by updating internal databases and company systems. • Support loan and lease application workflows by collecting paperwork, checking files for completeness, and routing materials to the appropriate teams for review. • Coordinate calendars, meetings, client appointments, and team events while ensuring agendas, materials, and supporting documentation are prepared in advance. • Perform day-to-day office administration such as drafting written communications, distributing mail, organizing files, and monitoring supply levels for timely reordering. • Assist the sales organization by creating proposals, following up on active opportunities, and preparing reports that track application progress and performance metrics. • Handle sensitive customer and financial information with discretion while following established policies, security standards, and compliance requirements. • Contribute to special assignments directed by leadership, including audit support, training-related tasks, and administrative process improvement efforts. • Arrange outgoing shipments and deliveries through carriers such as UPS and FedEx as part of general office support activities.
2026-11-05T13:18:41Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000.00 - 75000.00 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T17:03:59Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment. Responsibilities: • Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized. • Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details. • Record key discussion points during meetings and distribute accurate, timely summaries and action items. • Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants. • Perform basic research and gather information needed to support projects, meetings, and administrative requests. • Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts. • Maintain administrative records, enter data accurately, and help keep documentation current and accessible. • Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
2026-10-29T21:44:07Z

Administrative Assistant

Piedmont, SC
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for a dependable Administrative Assistant to support project operations for a construction team in South Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys balancing office coordination with occasional local travel to job sites while working closely with project leadership. The person in this role will help keep meetings, documentation, and day-to-day administrative tasks organized, with the opportunity to grow into project administration and potentially assistant project management over time. Responsibilities: • Support a project manager with daily administrative coordination, scheduling, and follow-up activities to keep projects moving efficiently. • Travel to nearby job sites as needed to assist with project-related administrative tasks; mileage reimbursement is provided for business travel. • Record clear and accurate meeting notes, then distribute summaries and action items to the appropriate team members. • Prepare, update, and manage project documents using PDF markup and annotation tools such as Bluebeam or Adobe Acrobat. • Assist with front office and reception-related duties, including handling inbound calls and directing inquiries appropriately. • Enter and maintain data in company records, ensuring files, logs, and project information remain accurate and accessible. • Provide administrative support across project management, business development, and marketing activities as priorities shift. • Contribute to special assignments and evolving project coordination needs, with training provided for expanded responsibilities in project administration.
2026-11-06T15:58:44Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18.00 - 18.00 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services within a non-profit setting in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access resources, stay engaged with program services, and receive consistent administrative support. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and community interactions with care and professionalism. Responsibilities: • Coordinate daily administrative activities that support family services, including scheduling, document handling, and general office assistance. • Maintain organized, accurate, and timely records while supporting reporting processes and data tracking requirements. • Assist with intake-related activities such as participant outreach, eligibility review support, enrollment coordination, and follow-up communication. • Monitor attendance information and help ensure services are documented and coordinated appropriately for participating families. • Communicate with families by phone, in writing, and in person to provide information, answer questions, and connect them with available support. • Foster positive relationships that encourage family engagement, peer connection, and continued participation in program activities. • Work closely with internal staff and partner teams to improve coordination across programs and ensure smooth service delivery. • Support case-related administrative tasks by organizing information, tracking next steps, and helping address family service needs efficiently.
2026-11-05T16:08:41Z

Administrative Assistant

Maxwell, TX
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for an Administrative Assistant to support a construction project team in Texas. This long-term Ccontract position is ideal for someone who enjoys keeping operations organized, communicating effectively with a wide range of stakeholders, and helping a busy site office run efficiently. The role combines day-to-day administrative coordination with meeting support, travel planning, office organization, and responsive assistance for project staff and visitors. Responsibilities:•Deliver courteous and detail-focused administrative support to the onsite construction team while fostering a welcoming experience for staff, clients, vendors, and visitors.•Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.•Coordinate essential site resources such as calendars, meeting spaces, parking arrangements, access credentials, and other project office materials.•Maintain project organization tools, including team directories, seating layouts, and filing systems that allow documents to be stored and retrieved efficiently.•Arrange travel plans, lodging, schedules, and related logistics for team members and project leaders as needed.•Plan and support meetings by organizing details, preparing agendas, capturing notes, and distributing clear meeting minutes to participants.•Respond to general office questions and administrative requests, escalating issues appropriately and helping resolve productivity-related onsite support needs in partnership with technical support teams.•Work with project leadership to manage visitor procedures, assist with staff onboarding or site orientation activities, coordinate office supplies, and contribute to special projects or team events.
2026-10-13T14:18:46Z

Administrative Assistant

Las Vegas, NV
onsite
Temporary / Contract
22.00 - 24.03 USD / Hourly
We are looking for an Administrative Assistant to join a busy community management office, supporting daily operations within the real estate and property sector. This contract position requires someone who can keep administrative workflows organized while delivering attentive service to residents, board members, vendors, and internal staff. The ideal candidate is comfortable handling a fast-paced office environment with frequent walk-in and phone inquiries and can manage sensitive information with care and discretion. Responsibilities: • Coordinate day-to-day administrative activities to help the office run smoothly and efficiently in a high-traffic environment. • Serve as a primary point of contact for visitors, callers, homeowners, board members, vendors, and team members, providing courteous and attentive assistance. • Prepare, review, route, and maintain forms, written responses, files, and other business correspondence with accuracy and timeliness. • Handle confidential documents and time-sensitive information with care, discretion, and sound judgment. • Maintain organized records, filing systems, and general office documentation to support operational consistency. • Assist managers and staff with scheduling, communication, and other administrative needs across the office. • Provide cross-functional support to additional departments when workloads increase or coverage is needed. • Use office software and online tools to complete administrative tasks, track information, and support team communication.
2026-11-05T16:28:46Z

Administrative Assistant

Murray, UT
remote
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are looking for an Administrative Assistant to support daily front-office and workplace operations in Utah. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive onsite experience, assisting visitors and employees, and keeping office activities running smoothly. The role requires a proactive, service-focused team member who can manage changing priorities with confidence and consistency. Responsibilities: • Welcome guests and team members with a friendly, attentive approach while serving as a primary point of contact for workplace questions and onsite support needs. • Maintain orderly shared spaces by monitoring office conditions, replenishing supplies, and helping ensure common areas remain functional and presentable throughout the day. • Handle incoming and outgoing mail, packages, and deliveries accurately, ensuring timely distribution and proper coordination with internal staff. • Prepare conference rooms and assist with meeting logistics, including room setup, catering support, beverage or breakfast arrangements, and general event readiness. • Look for ways to improve the day-to-day office experience by anticipating needs, completing open tasks during slower periods, and supporting workplace organization efforts. • Interact effectively with a wide range of individuals while using sound judgment, clear communication, and appropriate discretion in day-to-day situations. • Follow office procedures, safety expectations, and workplace protocols to support a consistent and well-managed onsite environment.
2026-10-26T14:13:45Z

Administrative Assistant

Sparks, NV
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an Administrative Assistant to provide reliable office support for an active construction team. This is a long-term Contract position working out near the Tahoe-Reno Industrial Center (TRIC) and offers the opportunity to work closely with project and safety leadership while helping daily operations stay organized and on schedule. The ideal candidate is adaptable, detail-oriented, and comfortable handling a variety of clerical and administrative tasks in a fast-paced project environment. Responsibilities:• Support project and safety leaders with day-to-day administrative tasks to keep site operations running efficiently.• Prepare, update, and maintain records, reports, and other office documents with a high level of accuracy.• Enter information into tracking systems and spreadsheets while ensuring data is current and well organized.• Manage incoming and outgoing correspondence, including email, shipping coordination, and document distribution.• Scan, file, and organize physical and digital records so materials are easy to retrieve when needed.• Assist with scheduling, timeline tracking, and general coordination of administrative activities across the project team.• Provide attentive customer service to internal staff, visitors, and external contacts as needed.• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, maintain logs, and support reporting needs.
2026-10-14T15:43:43Z

Bilingual Spanish Administrative Assistant

Baltimore, MD
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-11-06T19:28:41Z

Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
27.00 - 29.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized. Responsibilities: • Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items. • Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately. • Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage. • Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors. • Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners. • Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity. • Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise. • Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes. • Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
2026-10-19T15:43:46Z

Senior Administrative Assistant

Baltimore, MD
onsite
Temporary to Hire
30.09 - 38.00 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support department leaders, project staff, and technical teams in Maryland. This opportunity is ideal for someone who thrives in a busy public-sector setting and brings strong judgment, organization, and follow-through to daily operations. In this role, you will help keep meetings, documentation, communications, and administrative workflows running smoothly while serving as a dependable resource across multiple groups. Responsibilities:• Deliver day-to-day administrative support for leadership and cross-functional project teams, ensuring priorities are addressed efficiently.• Oversee calendars, coordinate appointments, and arrange meetings or conference calls to keep schedules aligned.• Draft agendas, capture meeting notes, and distribute follow-up communication to support timely action on key decisions.• Maintain accurate electronic and hard-copy records so files, correspondence, and departmental documents remain accessible and organized.• Update spreadsheets, enter data, and assist with progress tracking and reporting for ongoing projects and operational activities.• Facilitate communication among internal departments and help route questions or requests to the appropriate contacts.• Monitor pending items, due dates, and open requests to help teams stay on schedule and accountable.• Prepare and format presentations, reports, letters, and other business materials with strong attention to detail and professionalism.• Coordinate administrative activities involving vendors, consultants, contractors, and public agencies while handling sensitive information with discretion.
2026-11-07T00:38:41Z

Senior Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
31.35 - 36.30 USD / Hourly
We are looking for a highly organized Senior Administrative Assistant to provide dedicated support to senior leadership in Irvine, California. This Long-term Contract position is ideal for a resourceful and detail-oriented individual who can manage competing priorities, protect executive time, and handle sensitive matters with sound judgment. The role requires strong coordination skills, effective communication, and the ability to keep projects, meetings, and travel arrangements running smoothly in a fast-paced environment. Responsibilities: • Oversee a complex executive calendar by aligning meetings, appointments, and business commitments according to priority, urgency, and overall impact on leadership objectives. • Coordinate meeting logistics from planning through follow-up, including preparing agendas, gathering supporting materials, recording key discussion points, and distributing clear action items with owners and deadlines. • Act as a central point of contact for internal and external stakeholders, ensuring requests are handled promptly, updates are communicated clearly, and issues are resolved with minimal disruption. • Maintain organized and confidential records for corporate, legal, and operational documents, and retrieve materials quickly when needed for business or legal review. • Partner with attorneys and related contacts by tracking document requests, monitoring legal deadlines, supplying required information, and reviewing invoices for accuracy before processing. • Support assigned projects by documenting requirements, communicating with stakeholders, monitoring progress against timing and scope expectations, and preparing concise status updates for leadership. • Prepare for executive meetings with investors, legal counsel, affiliates, and guests by arranging logistics, assembling presentation materials, and ensuring visitors have the information needed before arrival. • Manage domestic and international travel plans, including air, hotel, ground transportation, and itinerary coordination, while adapting quickly to schedule changes. • Provide additional administrative and personal support such as coordinating shipments, handling deliveries and pickups, organizing events, and arranging business or personal gifts as requested.
2026-10-30T21:33:46Z

Admin Assistant

Oakland, CA
remote
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations. This role will provide administrative support to leadership and team members while ensuring the office runs efficiently.Responsibilities:<ul><li>Manage calendars and schedules</li><li>Coordinate meetings and travel arrangements</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain filing systems and databases</li><li>Answer and direct incoming calls and emails</li><li>Support special projects as assigned</li></ul>
2026-11-06T20:33:42Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
17.58 - 20.35 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations through consistent, detail-focused administrative work. This long-term contract position is ideal for someone who excels in structured, process-oriented tasks and takes pride in maintaining accuracy across high-volume workflows. The role will provide essential support to underwriting activities by organizing submissions, entering information into company systems, and helping ensure timely service for both internal teams and external clients. Responsibilities: • Enter application and policy-related information into internal systems with a high degree of speed and accuracy, ensuring records are complete and properly routed for next steps. • Review incoming documents for missing or inconsistent details and organize files within established workflows to keep processing on schedule. • Provide responsive and attentive service when assisting internal departments, policyholders, agents, and other business contacts. • Coordinate routine underwriting support activities, including arranging premium audits and scheduling inspection-related requests. • Prepare and process legal notice documentation in accordance with company procedures and required timelines. • Set up renewal files across multiple product lines and confirm materials are ready for underwriting review. • Support program-related administrative activities by maintaining organized records and assisting with recurring operational tasks. • Contribute to process improvements by identifying efficient ways to manage repetitive administrative work while maintaining quality standards. • Handle additional clerical and office support duties as needed to help the team meet daily business priorities.
2026-11-05T15:54:08Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.13 - 30.25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion. • Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track. • Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences. • Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions. • Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables. • Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives. • Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs. • Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
2026-10-30T23:14:04Z

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692 results for Administrative Assistant in Creative Group