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7 results for Property Management Assistant in Costa Mesa, CA

Assistant Property Manager

San Juan Capistrano, CA
onsite
Temporary to Hire
20 - 26 USD / Hourly
We are looking for an organized and proactive Assistant Property Manager to join our team in San Juan Capistrano, California. In this Contract to permanent position, you will play a vital role in maintaining tenant satisfaction, overseeing property operations, and managing administrative tasks. This is an excellent opportunity to contribute to the success of a dynamic property management team. Responsibilities: • Foster positive relationships with tenants by addressing concerns and coordinating move-ins, move-outs, and inspections. • Support financial operations by assisting with Common Area Maintenance reconciliations, tenant billing, and vendor payments. • Manage rent collections, follow up on overdue payments, and distribute late notices as needed. • Maintain property management files, lease records, and ensure critical dates are accurately tracked. • Conduct regular property inspections to ensure buildings are well-maintained and compliant. • Process tenant maintenance requests by scheduling repairs and coordinating with vendors or the maintenance team. • Ensure vendor and tenant insurance certificates are up-to-date and meet compliance standards. • Collaborate on lease administration tasks, including preparing renewals and termination paperwork.
2026-04-22T00:00:00Z

Property Administrator

Ontario, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily operations for a real estate property team in Ontario, California. This Long-term Contract position focuses on resident service, leasing coordination, administrative support, and maintenance follow-up to help keep the community running smoothly. The ideal candidate is organized, responsive, and comfortable working across multiple priorities while maintaining accurate records and clear communication with residents and internal partners. Responsibilities: • Manage leasing support activities by answering prospective resident questions, coordinating follow-up, and assisting applicants throughout the rental process • Review rental applications and resident files to confirm documentation is complete, accurate, and properly maintained • Oversee maintenance request coordination by logging work orders, monitoring progress, and helping ensure timely resolution • Prepare operational documents, reports, and other required records for submission to the corporate office • Provide day-to-day administrative support that helps property operations stay organized and efficient • Serve as a point of contact for residents by addressing routine inquiries and directing issues to the appropriate team members • Maintain accurate information within property management systems and support recordkeeping for leasing and resident activity
2026-04-22T00:00:00Z

Leasing Experience Assistant

Pasadena, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Leasing Experience Assistant to join our team on a long-term contract basis in Pasadena, California. In this hybrid role, you will support leasing operations with precision and professionalism, working closely with real estate systems and administrative processes. This position offers a flexible schedule, requiring two days in the office each week. Responsibilities: • Perform accurate data entry to maintain and update leasing records and related documentation. • Utilize Yardi software to manage property information and ensure all leasing data is up-to-date. • Support the leasing team with administrative tasks, including scheduling and correspondence. • Collaborate with internal teams to ensure smooth communication and coordination of leasing activities. • Assist in preparing reports and summaries related to leasing operations and tenant management. • Maintain organized records and files to ensure compliance with company standards. • Address inquiries from tenants and prospective clients, providing exceptional customer service. • Contribute to process improvements and streamline administrative workflows. • Ensure consistent adherence to policies and procedures within the leasing department.
2026-04-20T00:00:00Z

Payroll Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a Payroll Administrative Assistant to support payroll operations and ensure accurate recordkeeping. This role is ideal for someone early in their payroll or HR career who enjoys working with data, staying organized, and supporting compliance processes.You’ll assist the payroll team with data entry, audits, and employee support while gaining exposure to payroll systems and procedures. RESPONSIBILITIES<ul><li>Assist with payroll data entry, timecard review, and updates</li><li>Maintain accurate employee payroll records and documentation</li><li>Support payroll processing by verifying hours, pay rates, and deductions</li><li>Respond to employee inquiries regarding pay, timekeeping, and deductions</li><li>Assist with payroll audits and reporting</li><li>Help track compliance with company policies and regulations</li><li>Coordinate with HR and Finance teams on payroll-related matters</li><li>Maintain confidentiality of sensitive payroll information</li></ul>
2026-04-23T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-04-21T00:00:00Z

Accounting Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
If you’ve ever looked at a messy spreadsheet, a stack of invoices, or a half-finished reconciliation and thought, “I could clean this up in no time,” — this is your kind of role. A fast-growing consumer goods company in San Diego is building out its accounting support team and hiring an Accounting Assistant to help bring structure and consistency to day-to-day financial processes.This is the type of environment where things are moving quickly — orders coming in, vendors being added, transactions stacking up — and the accounting team needs someone who can jump in, stay organized, and keep everything aligned behind the scenes. You won’t just be entering data — you’ll be helping create order out of chaos and supporting a team that relies on accuracy to keep the business moving. What You’ll Be Doing<ul><li>Assist with accounts payable and receivable processes</li><li>Enter and maintain financial data in accounting systems</li><li>Support reconciliations and basic reporting</li><li>Organize invoices, receipts, and documentation</li><li>Assist with month-end close tasks</li><li>Communicate with vendors and internal teams</li><li>Maintain accurate and organized records</li><li>Support general accounting operations</li></ul>
2026-04-14T00:00:00Z

Facilities Assistant

Irvine, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are looking for a dedicated Facilities Assistant to join our team in Irvine, California. This long-term contract position offers an exciting opportunity to manage and enhance the operational efficiency of our office and facilities. The ideal candidate will combine hands-on project management skills with strategic oversight to ensure a safe, welcoming, and productive environment for employees and visitors. Responsibilities: • Oversee the daily maintenance, cleanliness, and safety of office facilities to promote a well-functioning and secure environment. • Plan and execute large-scale projects, including parking lot improvements, office upgrades, and vendor-driven renovations. • Manage inspection schedules, service contracts, and maintenance activities by coordinating with external vendors and internal teams. • Ensure adherence to safety regulations, environmental standards, and building compliance requirements. • Develop and monitor the facilities budget, focusing on cost-efficiency and maintaining high-quality standards. • Lead the Safety Committee, fostering a culture of workplace safety and preparedness. • Supervise front-desk and reception operations to create a detail-oriented and welcoming experience for visitors and staff. • Organize staff scheduling and training for reception coverage to maintain smooth operations. • Collaborate across departments to streamline visitor management, meeting room logistics, office communications, and event planning. • Build and maintain strong vendor relationships for office supplies, furniture, and operational services.
2026-04-24T00:00:00Z