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8 results for Facilities Coordinator 5 in Costa Mesa, CA

Facilities Coordinator 3

Culver City, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Facilities Coordinator 3 to support daily site operations and help maintain a safe, efficient, and well-organized workplace in Culver City, California. This Contract position works closely with internal stakeholders, service providers, and property contacts to keep facilities services running smoothly and on schedule. The ideal candidate brings strong administrative and coordination skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Coordinate the day-to-day activities of on-site facilities support staff and help track the quality and timeliness of assigned work. • Build productive working relationships with business partners, building management, landlords, and external vendors to support seamless facility operations. • Assist with contractor oversight by confirming work is completed safely, efficiently, and in line with service expectations. • Support vendor sourcing and service procurement needs, including administrative follow-through for facility-related requests. • Process purchase orders and help maintain accurate financial records, trackers, and supporting documentation for the site. • Contribute to monthly financial activities by assisting with accrual reporting and monitoring site expenses against budgets and commitments. • Perform routine walkthroughs, inspections, and audits to identify operational issues, reinforce compliance, and support workplace safety standards. • Help maintain emergency response, incident escalation, business continuity, and property risk management practices across the facility. • Prepare recurring reports and provide project coordination support while helping the team meet service level commitments and performance goals.
2026-07-21T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to executive leadership. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience handling confidential information in a fast-paced corporate environment. This role requires the ability to manage multiple priorities while supporting legal, executive, and administrative functions.Key Responsibilities<ul><li>Coordinate and schedule meetings, appointments, and conference calls.</li><li>Maintain filing systems, records management, and document organization.</li><li>Process invoices, employee timesheets, and expense reports accurately and timely.</li><li>Prepare corporate filings, meeting agendas, meeting minutes, corporate resolutions, and business correspondence.</li><li>Route contracts for review, approval, and execution while tracking status.</li><li>Process subpoenas, liens, and document requests, ensuring compliance with established procedures.</li><li>Assist with preparing draft legal documents and correspondence for management approval.</li><li>Provide backup administrative support to C-suite executives as needed.</li><li>Coordinate meeting rooms, training sessions, company events, and special projects with other administrative staff.</li><li>Maintain confidentiality while handling sensitive corporate and legal information.</li><li>Perform additional administrative duties and special projects as assigned.</li></ul>
2026-07-23T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
The Administrative Coordinator will provide administrative support to the Legal Department, assisting with document management, legal correspondence, subpoena tracking, and special projects. This role requires exceptional organization, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the Legal team.</li><li>Assist with the preparation, tracking, and filing of subpoenas and other legal documents.</li><li>Maintain confidential legal files and records, both electronic and paper.</li><li>Coordinate document requests and responses with internal departments.</li><li>Draft correspondence, reports, and legal-related documentation.</li><li>Schedule meetings, manage calendars, and coordinate departmental projects.</li><li>Monitor deadlines and ensure timely completion of legal administrative tasks.</li><li>Organize and maintain spreadsheets, databases, and tracking logs.</li><li>Answer departmental phone calls and respond to inquiries professionally.</li><li>Perform general administrative duties including scanning, copying, filing, and data entry.</li><li>Support additional projects as assigned.</li></ul>
2026-07-21T00:00:00Z

Administrative Coordinator (Public Works)

South Gate, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
This opportunity is for the City. You will be supporting the City Manager's Office.This is an interim assignment while the City conducts a search for a permanent employee. We're looking for a polished, highly organized administrative professional who is comfortable working in a fast-paced municipal environment and supporting executive leadership.Position Details:<ul><li>Title: Interim Management Analyst / Executive Administrative Support</li><li>Schedule: Monday–Thursday (4/10 schedule), 10-hour days</li><li>Location: 100% onsite in El Segundo</li><li>Duration: Temporary/interim assignment</li></ul> Key Responsibilities:<ul><li>Provide high-level administrative support to the City Manager's Office.</li><li>Assist with legal and executive correspondence, agendas, memorandums, staff reports, agreements, and presentations.</li><li>Conduct research, compile reports, and analyze information for executive leadership.</li><li>Coordinate meetings, maintain confidential records, and communicate with City departments and external stakeholders.</li><li>Support policy, budget, contract, and special project administration as needed.</li><li>Assist with Council and committee meeting preparation and other executive office priorities.</li></ul>
2026-07-16T00:00:00Z

Accounting and Administrative Coordinator

Cypress, CA
onsite
Permanent / Full Time
58240 - 66560 USD / Yearly
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly. Responsibilities: • Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities. • Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records. • Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities. • Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through. • Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed. • Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications. • Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination. • Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
2026-07-02T00:00:00Z

Supply Chain Coordinator

Oceanside, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
An established consumer products company is looking for a Supply Chain Coordinator to help manage purchasing, inventory movement, and vendor relationships. This role is ideal for someone who enjoys working in a fast-moving environment where organization, communication, and attention to detail directly contribute to business success.You'll become an important member of the operations team by helping ensure products move efficiently from suppliers to customers while supporting continuous improvements throughout the supply chain. ResponsibilitiesSupply Chain Operations<ul><li>Coordinate purchase orders and vendor communications</li><li>Monitor inventory availability and replenishment schedules</li><li>Track inbound shipments and delivery timelines</li><li>Work with warehouse teams to resolve inventory discrepancies</li><li>Prepare inventory and purchasing reports for management</li></ul>Operational Support<ul><li>Maintain purchasing and inventory data within ERP software</li><li>Analyze inventory trends and recommend improvements</li><li>Support forecasting and demand planning initiatives</li><li>Assist with supplier performance tracking</li><li>Collaborate with Accounting regarding invoice discrepancies</li></ul>
2026-07-16T00:00:00Z

Permit Coordinator

Rancho Palos Verdes, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Permit Coordinator to support permit administration activities for a local government organization in Rancho Palos Verdes, California. This Contract position is ideal for someone who can manage documentation, communicate clearly with the public and internal teams, and keep records organized in a fast-paced office setting. The role focuses on reviewing submissions, coordinating permit processing, and ensuring accurate administrative support across daily operations. Responsibilities: • Evaluate permit submissions and related materials to confirm they are complete and aligned with municipal requirements before further processing. • Administer routine permits across building, plumbing, mechanical, electrical, right-of-way, and public works categories with accuracy and timeliness. • Determine applicable permit charges, prepare billing documentation, receive payments, provide receipts, and maintain dependable financial tracking records. • Update and manage permit databases, electronic files, and departmental records to preserve accuracy, accessibility, and completeness. • Arrange inspections and serve as a communication link between applicants, inspectors, and City personnel throughout the permit process. • Prepare and maintain correspondence, reports, files, maps, plans, and other administrative documents that support department operations. • Respond to applicant inquiries by providing status information and notifying stakeholders when reviews or permits are ready for release. • Investigate inconsistencies in applications, records, and supporting documents and take appropriate steps to resolve outstanding issues. • Compile activity logs, statistical data, and periodic reports while also assisting with filing, mail handling, document preparation, and special assignments. • Work with internal departments and outside agencies to exchange permit-related information while safeguarding sensitive and confidential records.
2026-07-21T00:00:00Z

Client Services Coordinator – Staffing / Talent Solutions

El Segundo, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Client Services Coordinator – Staffing / Talent Solutions (El Segundo, CA)Role Overview: We are seeking a Client Services Coordinator to join our staffing team in El Segundo. This is an ideal opportunity for a bubbly, outgoing, and highly motivated professional who enjoys building relationships, being client-facing, and supporting business growth. This person will serve as a key extension of our staffing team by attending client meetings, visiting onsite locations, gathering hiring needs, supporting candidate engagement, and helping strengthen long-term partnerships.The ideal candidate is naturally curious, enjoys learning about different businesses, and is excited to be in front of clients. This role requires someone who thrives in a fast-paced environment, can confidently represent the company, and enjoys a blend of relationship management, recruiting support, and business development.Schedule: Hybrid – onsite in El Segundo office approximately 3 days per week, with regular client visits and meetings.Key Responsibilities:<ul><li>Attend client meetings, onsite visits, and networking opportunities to build strong relationships with hiring managers and HR teams.</li><li>Partner with recruiters and sales teams to understand client workforce needs and staffing challenges.</li><li>Conduct client check-ins to gather feedback, ensure satisfaction, and identify additional opportunities.</li><li>Support prospecting efforts through outreach, research, lead generation, and relationship-building activities.</li><li>Learn client industries, company cultures, hiring trends, and workforce strategies.</li><li>Coordinate candidate interviews, onboarding activities, and placement follow-ups.</li><li>Maintain accurate notes, documentation, and client information in CRM systems.</li><li>Represent the staffing organization professionally at client meetings, events, and community functions.</li></ul> Why This Role is Attractive:<ul><li>Opportunity to build a career in staffing, client development, and talent solutions.</li><li>Exposure to HR leaders, executives, and diverse industries throughout the South Bay.</li><li>Strong mentorship and career growth opportunities.</li><li>Ideal stepping stone into roles such as Account Manager, Talent Solutions Manager, Recruiter, or Business Development Manager.</li><li>A role for someone who enjoys being people-focused rather than sitting behind a desk all day.</li></ul>
2026-07-16T00:00:00Z