We are looking for an organized Administrative Assistant to support daily business activities and help keep construction-related projects moving efficiently in Los Angeles, California. This Long-term Contract position will partner closely with company leadership, vendors, and internal teams to manage documentation, scheduling, and coordination across several ongoing initiatives. The ideal candidate brings strong administrative support experience, sharp attention to detail, and confidence working with spreadsheets, bid materials, and fast-moving office priorities.<br><br>Responsibilities:<br>• Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines.<br>• Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items.<br>• Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools.<br>• Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule.<br>• Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities.<br>• Handle inbound calls, respond to routine inquiries, and provide front-office support as needed.<br>• Perform data entry and document management for construction files, contracts, and bid documentation.<br>• Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts.<br><br>Responsibilities:<br>• Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments.<br>• Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors.<br>• Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized.<br>• Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications.<br>• Support front-office activities by assisting with general customer service and handling both inbound and outbound communications.<br>• Monitor administrative workflows and help maintain efficient day-to-day office operations.<br>• Assist with spreadsheet tracking, document formatting, and data management to support team needs.<br>• Contribute to special projects and process-related administrative tasks as assigned.
<p>We are looking for a dedicated Administrative Assistant to support the Nurse Practitioner and forensic clinicians as part of a specialized program in Los Angeles, California. This program provides essential treatment and supervision to individuals transitioning from state hospitals back into the community. This Administrative Assistant role offers an excellent chance to contribute to meaningful work in the mental health and criminal justice fields.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide administrative support to the Nurse Practitioner, ensuring smooth daily operations.</p><p>• Assist in coordinating medical and psychiatric care for program participants.</p><p>• Manage the collection and organization of medical documents from external providers.</p><p>• Maintain accurate tracking of paperwork flow in and out of the office.</p><p>• Coordinate transportation logistics for clients as needed.</p><p>• Conduct regular reviews of documentation to ensure compliance with quality standards.</p><p>• Communicate effectively through written and oral messages, ensuring accuracy and professionalism.</p><p>• Prepare various documents and correspondence for the Nurse Practitioner.</p><p>• Uphold strict confidentiality in handling sensitive information.</p><p><br></p><p><strong>Benefits: </strong>Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
<p>We're working with a busy engineering company in Pasadena who are looking for an Administrative Assistant to join their team on a contract to hire basis. You'll be responsible for assisting with scheduling and calendar management, expense reports, travel arrangements, creating presentations and project coordination. </p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency.<br><br>Responsibilities:<br>• Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts.<br>• Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion.<br>• Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance.<br>• Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance.<br>• Distribute shipment tracking information and required documentation to customers in a timely manner.<br>• Coordinate customer visits, meetings, and internal team communications to support smooth operations.<br>• Provide backup administrative support during peak workloads and assist with special projects as needed.<br>• Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency.<br>• Assist with trade show coordination, marketing activities, and other departmental initiatives.<br>• Manage office supplies and provide general administrative assistance to the team.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
<p>We are looking for an Administrative Assistant to support program operations serving children and families in California. This contract opportunity is ideal for someone who enjoys keeping day-to-day activities organized, communicating with a variety of stakeholders, and ensuring records and schedules remain accurate. The role contributes to dependable service delivery by providing administrative coordination, maintaining documentation, and assisting staff with program-related logistics in a mission-driven non-profit environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate calendars, appointments, and routine administrative tasks to help program staff manage daily priorities effectively.</p><p>• Enter, update, and organize participant information while maintaining accurate files and consistent documentation standards.</p><p>• Assist with planning and logistical support for program events, workshops, and activities involving children and families.</p><p>• Help manage intake and enrollment activities by gathering required paperwork and confirming that submitted information is complete.</p><p>• Respond to inbound calls and other inquiries professionally, directing questions to the appropriate staff and providing timely follow-up when needed.</p><p>• Prepare packets, materials, and supplies needed for meetings, activities, and program delivery.</p><p>• Monitor attendance records and support the preparation of reports required for program tracking and oversight.</p><p>• Maintain office organization and support compliance with program procedures, recordkeeping expectations, and organizational guidelines</p>
We are looking for a highly organized Administrative Assistant to support daily office operations in City of Industry, California. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing documentation, and providing responsive support across administrative and finance-related tasks. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in an onsite environment.<br><br>Responsibilities:<br>• Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date.<br>• Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service.<br>• Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities.<br>• Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors.<br>• Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records.<br>• Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up.<br>• Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes.<br>• Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools.
We are looking for an organized Administrative Assistant to support a growing team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office operations running smoothly while managing contract-related paperwork and day-to-day administrative tasks. The role is fully onsite and offers the chance to work in a collaborative office environment with flexibility in scheduling.<br><br>Responsibilities:<br>• Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve.<br>• Prepare, review, and process change orders and purchase orders to support active projects and office operations.<br>• Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally.<br>• Enter and update information in internal systems and spreadsheets with strong attention to detail.<br>• Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence.<br>• Support project and office teams by tracking paperwork deadlines and following up on outstanding items.<br>• Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
<p>We are looking for a Payroll Administrative Assistant to support payroll operations and ensure accurate recordkeeping. This role is ideal for someone early in their payroll or HR career who enjoys working with data, staying organized, and supporting compliance processes.</p><p>You’ll assist the payroll team with data entry, audits, and employee support while gaining exposure to payroll systems and procedures.</p><p><br></p><p><strong>RESPONSIBILITIES</strong></p><ul><li>Assist with payroll data entry, timecard review, and updates</li><li>Maintain accurate employee payroll records and documentation</li><li>Support payroll processing by verifying hours, pay rates, and deductions</li><li>Respond to employee inquiries regarding pay, timekeeping, and deductions</li><li>Assist with payroll audits and reporting</li><li>Help track compliance with company policies and regulations</li><li>Coordinate with HR and Finance teams on payroll-related matters</li><li>Maintain confidentiality of sensitive payroll information</li></ul>
<p>We are looking for a skilled and resourceful Executive Assistant to support senior leadership in a fast-paced and creative environment. This long-term contract position is based in Los Angeles, California, and offers the opportunity to work with a leading organization in the Entertainment industry. The role requires exceptional organizational skills, discretion, and the ability to manage shifting priorities while maintaining a high level of professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior executives, including scheduling and managing calendars across multiple time zones.</p><p>• Organize domestic and international travel arrangements, including itineraries, accommodations, and expense reports.</p><p>• Draft, edit, and prepare correspondence, presentations, and reports with precision and professionalism.</p><p>• Serve as the primary liaison between executives and internal or external stakeholders, fostering effective communication and relationships.</p><p>• Plan and coordinate meeting logistics, including agendas, materials, and follow-up actions.</p><p>• Handle sensitive and confidential information with the utmost discretion and integrity.</p><p>• Support special projects, team events, and ad-hoc initiatives as assigned.</p><p>• Proactively anticipate the needs of executives to ensure seamless operations and resolve scheduling or logistical challenges.</p><p>• Manage multiple priorities in a dynamic environment while maintaining high accuracy and attention to detail.</p>
<p>We are looking for a highly skilled Executive Assistant to provide direct support to senior leadership. This role acts as a strategic partner, helping manage priorities, streamline communication, and ensure executives can focus on high-level initiatives. The Executive Assistant will handle sensitive information, coordinate complex schedules, and serve as a key point of contact across the organization. The ideal candidate is polished, resourceful, and thrives in a dynamic environment. This individual anticipates needs, solves problems proactively, and maintains a high level of professionalism at all times.</p><p><br></p><p><strong>RESPONSIBILITIES</strong></p><ul><li>Manage complex calendars, including scheduling meetings, travel, and appointments</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Prepare presentations, reports, and executive-level correspondence</li><li>Coordinate meetings, including agendas, materials, and follow-ups</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with project coordination and tracking deadlines</li><li>Screen and prioritize incoming communications</li><li>Support planning of events, meetings, and offsite functions</li><li>Perform additional administrative and operational duties as needed</li></ul>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!</p><p>Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. </p><p>Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
We are looking for an organized and proactive Executive Assistant to support senior leadership within an engineering-focused environment in Pasadena, California. This contract opportunity with permanent potential is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The right candidate will bring strong judgment, professionalism, and the ability to handle shifting demands with confidence.<br><br>Responsibilities:<br>• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for upcoming commitments.<br>• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries.<br>• Coordinate meeting logistics for executive sessions, including reserving space, confirming attendance, and distributing relevant materials.<br>• Serve as a central point of support for day-to-day administrative needs, helping executives stay organized and focused on key business objectives.<br>• Monitor schedule changes and travel updates, making quick adjustments to maintain efficiency and minimize disruptions.<br>• Prepare and organize information needed for meetings, travel, and leadership activities to support smooth daily operations.
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
<p>We’re hiring an Office Manager to support operations within a construction and field services environment. This role is the central hub between the office, field teams, and leadership—ensuring projects, paperwork, and communication stay on track. The ideal candidate understands the pace of construction operations, is highly organized, and can manage administrative workflows while supporting project coordination.</p><p><br></p><p><strong>RESPONSIBILITIES</strong></p><ul><li>Oversee daily office operations and administrative processes</li><li>Coordinate communication between field teams, project managers, and leadership</li><li>Manage documentation related to projects, contracts, and compliance</li><li>Support accounts payable/receivable and invoice tracking</li><li>Maintain scheduling for crews, meetings, and project timelines</li><li>Assist with permits, licenses, and compliance documentation</li><li>Manage vendors, office supplies, and service providers</li><li>Track project documentation and ensure accuracy and organization</li></ul>
We are looking for an organized and detail-oriented Office Manager to join our team in Laguna Beach, California. This is a Contract to permanent position that offers the opportunity to manage essential administrative and operational functions in a dynamic environment. The ideal candidate will excel in both administrative tasks and digital systems management, contributing to the smooth functioning of our office.<br><br>Responsibilities:<br>• Design and produce weekly bulletins using Adobe InDesign.<br>• Maintain and update parish records, including documentation for baptisms, weddings, and funerals.<br>• Coordinate logistics for special events, ensuring effective communication with relevant stakeholders.<br>• Provide support for leadership meetings, including preparing agendas and managing follow-ups.<br>• Oversee payroll processing and ensure accurate financial workflows.<br>• Manage the online giving system and maintain structured digital filing systems.<br>• Administer and oversee Google Workspace, calendars, and operational reporting.<br>• Update and maintain the website's architecture and content calendar.<br>• Facilitate digital outreach efforts to engage the parish community.<br>• Order and manage office supplies to ensure smooth day-to-day operations.
We are looking for a highly organized Sr. Administrative Assistant to support leadership and client-facing operations in California. This contract position offers a path to a permanent role and is ideal for someone who thrives in a fast-paced banking environment and can balance executive support, client coordination, and follow-through on critical activities. The person in this role will help keep priorities moving, maintain strong communication across teams, and contribute to a high standard of service for both internal and external stakeholders.<br><br>Responsibilities:<br>• Coordinate calendars, internal meetings, and conference calls for leadership while capturing key discussion points and monitoring follow-up actions.<br>• Support client and prospect interactions by preparing materials, attending meetings when needed, and ensuring next steps are documented and completed.<br>• Organize, review, print, and route loan-related documentation, including tracking signature status and maintaining accurate records.<br>• Gather required information for deposit and lending processes and assist with account-related and operational banking activities.<br>• Perform wire callback support and respond to complex client issues with professionalism, urgency, and sound judgment.<br>• Maintain a structured system for action items, project updates, and service requests so deadlines and client expectations are consistently met.<br>• Travel locally to branch locations, client offices, or residences to deliver or retrieve signed documents and provide administrative support tied to banking transactions.<br>• Contribute to outreach efforts, special assignments, and service initiatives that enhance client experience, team effectiveness, and brand presence.<br>• Follow banking policies and compliance procedures, including proper escalation of unusual activity and adherence to regulatory standards.
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership and business development operations in Costa Mesa, California. This Contract position is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate complex logistics, and produce high-quality business materials in a fast-paced environment. The role calls for strong judgment, excellent communication, and the ability to keep multiple projects moving while maintaining accuracy and consistency.<br><br>Responsibilities:<br>• Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance.<br>• Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use.<br>• Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule.<br>• Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations.<br>• Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps.<br>• Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support.<br>• Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership.<br>• Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination.<br>• Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.
We are looking for a bilingual Administrative Assistant to join a dynamic non-profit organization in Los Angeles, California. In this Contract to ongoing role, you will provide essential administrative support to a family resource center, ensuring the smooth planning and execution of workshops, training events, and other program activities. This position involves collaborating with staff, community partners, and families while managing communication materials and maintaining confidentiality.<br><br>Responsibilities:<br>• Coordinate and execute logistics for workshops, training sessions, and other program events.<br>• Develop and maintain both print and digital communication materials to support program activities.<br>• Serve as a point of contact for agency staff, community partners, and families to disseminate information effectively.<br>• Maintain accurate and organized filing systems to ensure efficient record-keeping.<br>• Manage sensitive and confidential information with care and professionalism.<br>• Utilize Microsoft Office applications and other relevant software to create presentations, reports, and other materials.<br>• Host virtual meetings using online platforms and ensure smooth technological operations during events.<br>• Provide general administrative support, including answering inbound calls, data entry, and receptionist duties.