<p>We are looking for a friendly and organized Receptionist to support daily front-desk operations. This long-term contract position is ideal for someone who enjoys creating a welcoming experience for visitors while managing incoming calls and routine administrative tasks. The role requires strong communication skills, attention to detail, and the ability to handle a busy reception area effectively. Spanish language skills are highly valued in this position.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and direct them to the appropriate department or staff member in a courteous and attentive manner.</p><p>• Manage a multi-line phone system, answer inbound calls promptly, and route messages accurately to the correct contacts.</p><p>• Maintain an orderly reception area that reflects a well-organized and welcoming office environment.</p><p>• Provide general front-desk support, including handling basic administrative duties and assisting with day-to-day office needs.</p><p>• Respond to questions from callers and guests with clear information and excellent customer service.</p><p>• Support part-time reception coverage needs while remaining dependable and flexible with scheduling.</p><p>• Communicate effectively in Spanish when assisting Spanish-speaking callers or visitors, as needed.</p><p>Appfolio </p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>Answer and route incoming calls using a multi-line phone system</p><p>Greet visitors and manage front desk operations</p><p>Receive and distribute mail, packages, and deliveries</p><p>Maintain and update internal contact lists</p><p>Support additional administrative or office projects as assigned</p><p>Handle sensitive and confidential information with discretion</p><p>Communicate effectively with internal teams regarding priorities, deadlines, and issues</p>
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace.<br><br>Responsibilities:<br>• Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations.<br>• Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff.<br>• Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments.<br>• Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track.<br>• Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned.<br>• Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets.<br>• Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records.<br>• Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions.<br>• Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
<p>We are looking for a dependable and polished Receptionist to support daily front desk and administrative operations in Torrance, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, managing multiple priorities, and providing organized support across teams. The right candidate will bring strong communication skills, sound judgment, and a detail-oriented presence while helping the office run smoothly each day.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests, employees, and business partners with a courteous and detail-oriented approach while directing them appropriately upon arrival.</p><p>• Coordinate schedules by arranging appointments, updating calendars, and reserving meeting spaces to support efficient office operations.</p><p>• Monitor shared office areas and replenish workplace materials to maintain an orderly, well-stocked, and presentable environment.</p><p>• Provide administrative assistance through accurate recordkeeping, document organization, data input, and other general clerical tasks.</p><p>• Process incoming deliveries and outgoing correspondence, ensuring mail and packages are distributed or prepared in a timely manner.</p><p>• Support multiple departments with day-to-day administrative requests and office-related assignments as business needs arise.</p><p>• Manage a multi-line phone system by answering inbound calls promptly, routing inquiries correctly, and taking clear messages when needed.</p><p>• Handle confidential business information with discretion and maintain a respectful and consistent approach in all interactions and administrative activities.</p>
We are looking for a bilingual Receptionist to support front office operations and provide a welcoming first point of contact for visitors and callers in Commerce, California. This Long-term Contract position is well suited for someone who communicates clearly in both languages, stays organized in a busy environment, and can manage intake tasks with accuracy and discretion. The role combines traditional reception support with legal intake coordination, helping ensure calls, visitors, and administrative requests are handled efficiently throughout the day.<br><br>Responsibilities:<br>• Welcome visitors, maintain a strong front desk presence, and direct guests to the appropriate staff or department.<br>• Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately.<br>• Gather and document intake information with attention to detail, ensuring records are complete and organized.<br>• Provide bilingual communication support for callers and visitors, helping facilitate clear and effective interactions.<br>• Monitor the reception area, coordinate basic front office activities, and assist with daily administrative tasks as needed.<br>• Respond to routine questions, relay messages to internal team members, and follow up on front desk requests in a timely manner.<br>• Maintain confidentiality when handling sensitive client or case-related information.<br>• Support office workflow by tracking appointments, updating logs, and assisting with clerical duties tied to front desk operations.
<p>A busy medical facility in Fallbrook is seeking a Front Desk Coordinator to support patient scheduling, front office operations, and daily administrative functions. This role is ideal for someone who enjoys working with patients, maintaining organized workflows, and providing excellent customer service in a healthcare environment. The ideal candidate is professional, dependable, and able to manage a fast-paced front office while maintaining a positive patient experience.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greet patients and manage front desk check-in/check-out processes</li><li>Schedule appointments and maintain provider calendars</li><li>Answer incoming calls and assist with patient inquiries</li><li>Verify patient information and maintain accurate records</li><li>Assist with insurance verification and administrative paperwork</li><li>Coordinate communication between patients and clinical staff</li><li>Maintain organized front office documentation and filing systems</li><li>Support administrative reporting and daily office operations</li></ul><p><br></p>
<p><strong><u>Medical Records Coordinator – Personal Injury – Fully On-Site – Newport Beach</u></strong></p><p><br></p><p><strong>About the Firm</strong></p><p>Established mid-sized personal injury firm with a collaborative team environment handling both complex litigation matters and pre-litigation cases. The firm offers strong tenure, long-term stability, and opportunities for internal growth and advancement.</p><p><br></p><p><strong>Work Plan</strong></p><p>Fully onsite, full-time job</p><p><br></p><p><strong>Position Overview</strong></p><p>This is an excellent entry-level legal opportunity for someone organized, professional, and interested in growing within a law firm environment. The role supports a litigation team and focuses heavily on obtaining, organizing, and maintaining medical records for personal injury matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Retrieve and organize medical records from hospitals, doctors’ offices, and other providers</li><li>Communicate with medical providers and clients regarding records requests and follow-up</li><li>Review records for completeness and identify gaps in treatment or documentation</li><li>Maintain and organize digital files and exhibits within the case management system</li><li>Ensure confidential handling of sensitive medical information</li><li>Assist with record summaries, chronologies, and billing summaries as needed</li><li>Work closely with attorneys and paralegals on active litigation matters</li></ul><p><strong>Training & Support</strong></p><ul><li>Hands-on training provided by the current records team and paralegals</li><li>Ongoing support from supervising paralegal and litigation team</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Pay up to $28/hour</li><li>Year-end bonus opportunity</li><li>Performance reviews with growth and raise potential</li><li>Medical, dental, and vision benefits</li><li>401(k) with employer contribution options</li><li>Paid parking</li><li>Paid holidays, vacation, and sick time</li><li>Employee appreciation events, team outings, and strong office culture</li></ul><p><strong>Growth Opportunity</strong></p><p>The firm promotes from within and offers a long-term path into legal assistant and paralegal roles for strong performers.</p>
<p>The Inpatient Hospital Biller is responsible for the accurate and timely billing of inpatient hospital claims to Managed Care and Medicare payers. This role is strictly focused on claim generation and submission. The ideal candidate has hands-on inpatient billing experience in an acute care hospital setting and is highly detail-oriented.</p><p><br></p><p>Key Responsibilities</p><ul><li>Perform hands-on billing of inpatient hospital claims using the UB‑04 claim form</li><li>Generate, review, and submit inpatient claims to Managed Care and Medicare payers</li><li>Ensure claims are complete, accurate, and compliant with payer and regulatory requirements prior to submission</li><li>Review charges, DRGs, patient demographics, and insurance information for billing accuracy</li><li>Resolve billing edits and claim rejections prior to claim release</li><li>Ensure billing practices comply with Medicare regulations, Managed Care contracts, and hospital policies</li><li>Validate billing data in coordination with Coding, Case Management, and Revenue Integrity teams</li><li>Maintain accurate documentation and notes within the billing system</li><li>Work closely with internal Revenue Cycle and Finance teams to support clean claim submission</li><li>Assist with billing-related reporting or reconciliation as requested</li><li>Support month-end billing deadlines</li></ul>
We are looking for a Front Desk Coordinator to join a mission-driven non-profit organization in Costa Mesa, California on a contract basis with the potential for a permanent position. This position serves as a central point of support for daily office activity, visitor and phone communication, and a wide range of administrative and coordination tasks. The role also contributes to accurate record maintenance, donation and membership processing, and event support while partnering closely with internal teams to help advance the organization’s programs and community impact.<br><br>Responsibilities:<br>• Oversee daily front desk activity by greeting visitors, directing inquiries, and managing incoming calls with professionalism and efficiency.<br>• Handle incoming and outgoing mail, including donations and general correspondence, while ensuring materials are sorted, logged, and routed accurately.<br>• Monitor inventory for office supplies and coordinate equipment service, facility requests, and vendor follow-up to keep the workplace running smoothly.<br>• Organize meetings by coordinating calendars, preparing agendas, reserving conference space, and documenting key discussion points when needed.<br>• Enter, update, and maintain donor, member, scholarship, and event records in Raiser’s Edge and related systems with a high level of accuracy.<br>• Review and process membership applications, charitable contributions, and related communications, including select acknowledgment materials.<br>• Provide administrative and operational assistance for programs and events, including tracking auction items, coordinating awards or materials, and supporting event logistics.<br>• Maintain spreadsheets and reports related to campaigns, appeals, raffles, and other office or development activities.<br>• Work collaboratively with staff across departments, provide backup support where needed, and assist with additional assignments that support organizational priorities.
Are you a driven and detail-oriented detail oriented with strong experience in billing and collections? Do you enjoy learning and adapting to new systems in a dynamic work environment? We’re looking for a Medical Billing/Collections Specialist to join our team and contribute to the success of our mental health practice. This role involves working within our proprietary Windows-based billing software—a user-friendly system that’s easy to master—with training and support available every step of the way. <br> The right candidate will bring at least 2 years of billing and collections experience, demonstrate common sense, and show a willingness to ask questions when facing challenges. You won’t need coding expertise, but you should have a clear understanding of medical billing processes. <br> Key Responsibilities Utilize in-house proprietary billing software to manage billing and collections tasks. Process accounts with accuracy, maintaining compliance with billing procedures and organizational standards. Take initiative to master the software tools provided, ensuring correct workflows and timely account management. Address billing issues and resolve account discrepancies while adhering to ICD-10 standards (no coding experience required). Progress through a structured training program that starts with simpler accounts and builds toward more complex tasks as your understanding deepens. Communicate effectively with teammates, supervisors, and external stakeholders to achieve timely resolutions for billing inquiries. Exhibit a proactive, aggressive attitude toward learning and performing your duties at a high standard.
A Federally Qualified Health Center (FQHC), is seeking an experienced Medical Biller/Collector to join their revenue cycle team. This Medical Biller/Collector will be responsible for billing, follow-up, and collections activities to ensure timely reimbursement from insurance carriers, government payers, and patients. The ideal candidate for the Medical Biller/Collector role will have strong knowledge of medical billing processes, payer guidelines, and accounts receivable follow-up.<br><br>Key Responsibilities:<br><br>Submit accurate and timely medical claims to insurance carriers and government payers<br>Follow up on unpaid, denied, or underpaid claims and resolve billing discrepancies<br>Work accounts receivable reports and maintain collection efforts to reduce outstanding balances<br>Investigate claim rejections and denials, and take corrective action for resubmission or appeal<br>Post payments, adjustments, and denials as needed<br>Communicate with payers, patients, and internal staff regarding billing questions and account resolution<br>Maintain compliance with billing regulations, payer requirements, and organizational policies<br>Support revenue cycle activities including claims review, payment reconciliation, and account research<br>Document collection activity and account status updates accurately in the billing system
We are looking for an experienced Accounts Receivable Clerk to join our team in Carson, California. In this role, you will manage accounts receivable and customer collections within a dynamic freight forwarding and transportation environment. The ideal candidate will have a strong background in the logistics or transportation industry, with excellent skills in resolving billing issues, processing payments, and maintaining accurate financial records.<br><br>Responsibilities:<br>• Oversee a portfolio of customer accounts and ensure timely collection of outstanding invoices.<br>• Analyze accounts receivable aging reports to identify and address overdue payments.<br>• Resolve billing disputes and documentation delays, including proof of delivery (POD), bills of lading (BOL), and accessorial charges.<br>• Collaborate with operations, billing, and branch teams to address issues preventing payment.<br>• Accurately apply customer payments, including checks, credit cards, and wire transfers, to maintain up-to-date account statements.<br>• Record deposits promptly and ensure accurate cash application to reflect real-time account balances.<br>• Utilize CargoWise One to document collection activities, update account statuses, and maintain accurate records.<br>• Navigate customer payment portals such as Coupa, Ariba, and Paymode-X to ensure invoices are processed and payments are received.<br>• Prepare daily reports to track collection activities and payment status.<br>• Communicate professionally with customers and internal teams to resolve escalations and maintain strong relationships.
We are looking for an Accounts Receivable Clerk to join our accounting team in Torrance, California. This permanent, on-site role supports multi-state operations by managing receivables activity, maintaining accurate records, and helping ensure timely revenue collection. The ideal candidate brings strong accounting experience, excellent attention to detail, and the ability to stay organized while handling multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Maintain accounts receivable records through accurate data entry, document management, and organized filing across financial and administrative materials.<br>• Review receivable balances against the general ledger and related supporting records to resolve discrepancies and keep accounts current.<br>• Track aging activity, contact customers regarding past-due balances, and carry out collection efforts to reduce outstanding invoices.<br>• Administer billback processing by validating backup documentation, issuing charges promptly, and following through on reimbursement status.<br>• Support audit readiness and tax reporting by preserving complete purchase and payment documentation in accordance with accounting standards.<br>• Assist with budget-related reporting and purchase journal preparation by compiling financial information and verifying transaction accuracy.<br>• Manage the billing workflow from invoice creation through payment application, account reconciliation, collections follow-up, and reporting.<br>• Set up customer accounts, assign proper invoice coding, contribute to month-end close tasks, and prepare weekly bank deposits with timely reconciliation.<br>• Uphold company policies and high standards of accuracy while assisting with research requests and other accounting projects as needed.
We are looking for an Accounts Receivable Clerk to support accounting operations for a real estate and property organization in Long Beach, California. This Long-term Contract position focuses on deposit processing, reconciliations, and receivables activities across property and corporate accounts. The ideal candidate brings strong attention to detail, sound communication skills, and practical experience working with property management and accounting systems in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and record property-level and corporate deposits accurately and on schedule.<br>• Assist Property Managers by guiding them through leasing-related financial processes, including move-ins and move-outs.<br>• Complete month-end account balancing activities, including deposit reconciliation, aged receivables review, and write-off tracking.<br>• Prepare and post journal entries to maintain accurate financial records.<br>• Create and maintain new property records within Yardi.<br>• Perform bank reconciliations and investigate discrepancies to ensure account accuracy.<br>• Contribute to additional accounting assignments and ad hoc projects as business needs arise.
<p>Clerks will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Accounts Receivable Clerk candidates should have good attention to detail and strong Excel skills. For immediate consideration apply today!</p><p>Customer Invoicing:</p><p>· Generate and issue invoices to customers in a timely manner.</p><p>· Ensure accuracy and completeness of invoice details.</p><p>Billing Disputes:</p><p>· Resolve billing discrepancies with customers promptly.</p><p>· Communicate with internal teams to address and correct billing issues.</p><p>Payment Processing:</p><p>· Record and apply customer payments to their respective accounts.</p><p>· Reconcile payments received with outstanding invoices.</p><p>Credit Management:</p><p>· Evaluate and set credit limits for customers.</p><p>· Monitor customer credit balances and follow up on overdue payments.</p><p>Cash Application:</p><p>· Apply cash received to the appropriate customer accounts.</p><p>· Reconcile discrepancies between payments and invoices.</p><p>Aging Reports:</p><p>· Generate and analyze accounts receivable aging reports.</p><p>· Identify and address overdue accounts and potential risks.</p><p>Customer Communication:</p><p>· Communicate with customers regarding payment terms and outstanding balances.</p><p>· Provide necessary documentation and information to support payment inquiries.</p><p>Refunds and Adjustments:</p><p>· Process customer refunds or adjustments when necessary.</p><p>· Ensure proper documentation and approval for any adjustments.</p><p>Reconciliation:</p><p>· Reconcile accounts receivable sub-ledger with the general ledger.</p><p>· Investigate and resolve any variances between the two.</p><p> </p>
<p>A family-owned and operated business in Carlsbad is seeking an Accounts Receivable Clerk to support billing, payment processing, and customer account management. This role is perfect for someone who enjoys working in a team-oriented environment and values building long-term relationships with both customers and coworkers. The ideal candidate is dependable, organized, and comfortable handling day-to-day receivables responsibilities while maintaining excellent customer service.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Generate invoices and maintain accurate customer billing records</li><li>Process incoming payments and apply payments to customer accounts</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Reconcile customer accounts and resolve payment discrepancies</li><li>Communicate with customers regarding billing questions and payment updates</li><li>Maintain organized AR documentation and account records</li><li>Support month-end reporting and reconciliation processes</li><li>Assist accounting team with administrative and financial support tasks</li></ul>
We are looking for an Accounts Receivable Clerk to support financial operations for a non-profit organization in California. This position focuses on managing invoicing, payment posting, and follow-up on outstanding balances while helping maintain accurate financial records. The role is fully in person and works closely with the finance team to keep receivables processes organized, timely, and compliant.<br><br>Responsibilities:<br>• Prepare and issue invoices accurately and on schedule to support timely revenue collection.<br>• Record incoming payments, apply cash receipts to the appropriate accounts, and reconcile discrepancies as they arise.<br>• Monitor aging reports and follow up with customers on past-due balances using consistent collection practices.<br>• Maintain complete and accurate accounts receivable records to support reporting and audit readiness.<br>• Assist accountants and other finance team members with documentation, account support, and related administrative tasks.<br>• Investigate billing questions and resolve payment issues by coordinating with internal teams and external contacts.<br>• Support finance department projects and process updates, including changes to systems or workflows when assigned.<br>• Travel occasionally to meetings or other work locations as needed.
<p>Robert Half is searching for Accounts Payable Specialists to start immediately for an assignment that offers great long-term potential. As the Accounts Payable Specialist, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The Accounts Payable Clerk reports to the Accounting Manager in this fast paced and expanding department. The assignment offers an opportunity to transition full-time. For immediate consideration apply today!</p><p>Invoice Processing:</p><p>· Receive and review invoices from vendors and suppliers.</p><p>· Verify that invoices are accurate, complete, and in compliance with company policies.</p><p>Invoice Approval:</p><p>· Obtain necessary approvals from authorized personnel before processing payments.</p><p>· Resolve any discrepancies or issues with invoices through communication with vendors and internal departments.</p><p>Payment Processing:</p><p>· Schedule and process payments to vendors within specified payment terms.</p><p>· Prepare and issue checks, electronic transfers, or initiate other payment methods.</p><p>Vendor Management:</p><p>· Maintain accurate vendor records, including contact information and payment terms.</p><p>· Communicate with vendors regarding payment status, inquiries, and discrepancies.</p><p>Expense Reconciliation:</p><p>· Reconcile vendor statements with the accounts payable records to ensure accuracy.</p><p>· Investigate and resolve any discrepancies in a timely manner.</p><p>Document Management:</p><p>· Organize and maintain electronic and physical records of invoices, payments, and related documentation.</p><p>· Ensure compliance with document retention policies.</p><p>Expense Reporting:</p><p>· Assist in the preparation of financial reports related to accounts payable.</p><p>· Provide necessary information for budgeting and forecasting processes.</p><p>Compliance and Policies:</p><p>· Adhere to company policies and procedures related to accounts payable.</p><p>· Stay informed about changes in regulations affecting accounts payable processes.</p><p><br></p><p><br></p>
<p>Are you a hospitality rockstar with a passion for exceptional guest service and a knack for leadership? We're seeking a dynamic and experienced Front Desk Supervisor to join our client's team in beautiful Carlsbad. If you thrive in a fast-paced environment and love creating memorable experiences, we want to hear from you!</p><p><br></p><p><strong>Your Role: </strong></p><p>As Front Desk Supervisor, you will be the heart of our guest experience, leading a team to ensure smooth operations and outstanding service at the front desk. You will:</p><ul><li>Supervise and train front desk agents, ensuring high standards of service are consistently met.</li><li>Handle guest check-ins, check-outs, and inquiries efficiently and courteously.</li><li>Resolve guest issues and complaints with professionalism and a smile, turning challenges into opportunities.</li><li>Manage room inventory, reservations, and billing procedures.</li><li>Collaborate with other departments to ensure seamless guest experiences.</li><li>Maintain a positive and productive work environment.</li></ul><p><br></p>