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5 results for Office Specialist in Conroe, TX

Billing Specialist

Houston, TX
onsite
Temporary / Contract
21 - 27 USD / Hourly
OverviewWe are partnering with a growing company in Downtown Houston seeking a Billing Specialist for a contract to hire opportunity. This role focuses on revenue accuracy, contract based billing, and client interaction. Ideal for someone who can interpret agreements, manage complex billing structures, and ensure invoices are aligned to client terms.Responsibilities<ul><li>Generate invoices based on contracts, service agreements, or project milestones</li><li>Interpret pricing terms, rates, and billable components to ensure accurate revenue capture</li><li>Manage recurring, project based, or time and materials billing cycles</li><li>Partner with operations, sales, and project teams to validate billable activity</li><li>Audit billing data for completeness and accuracy prior to invoice release</li><li>Submit invoices through client portals and ensure compliance with customer requirements</li><li>Handle client billing inquiries and resolve discrepancies directly</li><li>Track unbilled revenue and ensure timely invoicing</li><li>Support revenue reporting, reconciliations, and month end close</li><li>Identify gaps in billing processes and improve accuracy and turnaround time</li></ul>
2026-06-12T00:00:00Z

Administrative Assistant

Katy, TX
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a proactive Administrative Assistant to support contract coordination and day-to-day administrative activities for an on-site team in Texas. This contract position with permanent potential is ideal for someone who is highly organized, comfortable working independently, and confident managing details across multiple steps of the contract process. The role serves as a key point of coordination between sales, estimating, operations, and other internal partners to help keep projects moving efficiently. Responsibilities: • Coordinate incoming customer agreements by reviewing documents for completeness, organizing records, and preparing them for internal processing. • Act as a central point of communication between estimating, sales, operations, and other stakeholders to keep contract-related tasks on schedule. • Enter and maintain contract information in internal systems with a high degree of accuracy and attention to detail. • Track the progress of agreements through each approval and operational step, following up as needed to prevent delays. • Support project logistics by ensuring documentation is properly routed and shared with the appropriate teams. • Handle general administrative duties such as answering inbound calls, assisting visitors, and providing front-office support when needed. • Maintain organized electronic and physical files so documents can be accessed quickly and audited easily. • Provide flexible coverage during busy periods or team absences, including occasional additional hours when business needs require it.
2026-06-25T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-06-12T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-06-26T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
29 - 30 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support daily operations for a busy division in the construction industry based in Houston, Texas. This contract opportunity is ideal for someone who can balance administrative coordination, office management, and executive support in a fast-paced environment. The role requires strong attention to detail, sound judgment, and the ability to keep meetings, communications, and workplace logistics running smoothly. Responsibilities: • Oversee day-to-day office operations, including replenishing supplies, coordinating printer upkeep, and maintaining orderly shared spaces such as conference rooms. • Arrange division meetings and internal events by handling scheduling, logistics, and on-site preparation to ensure a seamless experience. • Process recurring utility invoices related to model homes and specification properties with accuracy and timeliness. • Review community and company web content to identify needed updates and support a consistent online presence. • Maintain and update the division’s social media activity in alignment with business needs and brand standards. • Receive incoming packages and deliveries, document receipt when needed, and route items to the appropriate recipients. • Administer office mail distribution and organize outgoing correspondence to support efficient communication flow. • Track and distribute homeowner keys and access fobs while maintaining accurate records. • Coordinate orders for business cards, name badges, and other administrative materials required by the division. • Provide broad administrative support to divisional leadership, including handling ad hoc assignments and helping manage scheduling priorities.
2026-06-26T00:00:00Z