Office Specialist Jobs in Conroe, TX

Add your latest resume to match with open positions.

Office Services Associate

Houston, TX
remote
Temporary / Contract
19.627 - 20 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative and operational activities in Houston, Texas. This Contract position is ideal for someone who enjoys keeping office services organized, accurate, and responsive across mail handling, document production, and shipping support. The role requires strong attention to detail, a service-oriented mindset, and the ability to manage a variety of tasks in a fast-paced office environment. Responsibilities: • Manage incoming and outgoing mail, ensuring timely sorting, distribution, and preparation for delivery or pickup. • Operate copy and document production equipment to complete printing, scanning, and duplication requests with accuracy and efficiency. • Enter and update information in internal records and tracking systems while maintaining a high level of data accuracy. • Coordinate shipping activities by preparing packages, labeling materials, and arranging carrier services as needed. • Provide day-to-day office support by responding to service requests and helping maintain organized workflow across office service functions. • Monitor supply levels for mail, shipping, and copy center operations and communicate replenishment needs promptly. • Maintain orderly records related to shipments, mail processing, and completed document requests for tracking and reference purposes.
2026-10-08T00:00:00Z

Legal Secretary

Houston, TX
onsite
Temporary / Contract
33 - 38 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support legal staff in a fast-paced office environment. This long-term contract position requires someone who can keep legal documents organized, manage deadlines with precision, and ensure filings are completed accurately and on time. The ideal candidate is highly dependable, communicates clearly, and is comfortable handling administrative and case-related support responsibilities. Responsibilities: • Prepare, format, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines. • Maintain calendars by coordinating hearings, meetings, appointments, and other time-sensitive commitments. • Transcribe dictated notes, correspondence, and legal materials into clear and accurate documents. • Track filing dates, court deadlines, and case milestones to help keep matters moving efficiently. • Organize, update, and manage legal files, records, and related documentation for easy retrieval and accuracy. • Communicate with courts, clients, and internal team members in a timely manner regarding scheduling and document status. • Review documents for completeness, formatting consistency, and proper submission requirements before filing. • Provide day-to-day administrative support to legal staff, including document handling, correspondence, and case coordination.
2026-10-19T00:00:00Z

Billing Specialist

Houston, TX
onsite
Temporary / Contract
27 - 32 USD / Hourly
About the RoleWe're looking for a detail-oriented Construction Billing Specialist to play a critical role in managing the financial side of construction projects. This position is ideal for someone who enjoys working with project teams, tracking billings, and ensuring clients are invoiced accurately and on time. You'll serve as a key link between accounting, project managers, subcontractors, and customers, helping drive cash flow and support successful project execution.This role offers the opportunity to work in a fast-paced environment where your attention to detail and problem-solving skills directly contribute to the success of construction projects.Key Responsibilities<ul><li>Prepare and submit customer invoices for construction projects.</li><li>Process progress billings, time and material billings, and fixed-price contract billings.</li><li>Review contracts, purchase orders, change orders, and supporting documentation to ensure accurate billing.</li><li>Monitor project costs and compare billings to contract values.</li><li>Track lien waivers, certificates of insurance, and other required project documentation.</li><li>Work closely with project managers to verify billing information and resolve discrepancies.</li><li>Maintain billing schedules and ensure invoices are submitted according to contractual deadlines.</li><li>Follow up on outstanding invoices and assist with collections efforts.</li><li>Reconcile project billings and investigate payment issues.</li><li>Support month-end close activities and prepare billing-related reports.</li><li>Maintain accurate project records and documentation.</li><li>Assist with process improvements to increase billing efficiency and accuracy.</li></ul>Why Join Us?<ul><li>Be a key contributor to the financial success of major construction projects.</li><li>Work closely with operations, project management, and accounting teams.</li><li>Gain exposure to project accounting and construction finance.</li><li>Opportunity to make an immediate impact on cash flow and project performance.</li><li>Join a collaborative environment with opportunities for growth and development.</li></ul>Ideal CandidateA proactive professional who thrives in a deadline-driven environment and enjoys balancing financial accuracy with project coordination. You are highly organized, detail-oriented, and capable of managing multiple projects while ensuring billing deadlines are met.
2026-10-19T00:00:00Z

Office Services Associate (Repro)

Houston, TX
onsite
Temporary / Contract
16.5 - 18.5 USD / Hourly
We are looking for an Office Services Associate (Repro) to support daily document production and office service operations for a client site. This is a Contract position suited for someone who enjoys working in a fast-paced, detail-focused setting while delivering accurate copy, scanning, and mailroom support. The role also partners with internal team members and client contacts to keep requests organized, completed on time, and handled with a high level of service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work through required tracking methods before production begins. • Produce and finish copy, print, scan, and intake assignments in alignment with site procedures, quality expectations, and agreed turnaround times. • Coordinate the sequence of active projects so urgent and deadline-driven work is completed efficiently and delivered as scheduled. • Communicate promptly with supervisors or client contacts when priorities shift, requirements are unclear, or timing issues may affect completion. • Resolve routine copier, scanner, and related equipment issues, and escalate more complex problems when additional support is needed. • Replenish paper, toner, and other production materials while maintaining equipment readiness and an organized work area. • Review completed output for accuracy and presentation, and contribute to quality checks on team deliverables when needed. • Support additional back-office functions such as mail handling, hospitality, reception, or audio/visual assistance based on business demands at the site. • Follow client location standards and company policies while using supplies responsibly and maintaining confidentiality for sensitive documents.
2026-10-15T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment. Responsibilities: • Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts. • Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records. • Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail. • Coordinate general front-office activities to help keep daily operations running smoothly and efficiently. • Assist with scheduling, correspondence, and routine clerical tasks to support team productivity. • Maintain office documentation and track administrative information so materials remain current and accessible.
2026-10-30T00:00:00Z

Executive Assistant

the Woodlands, TX
onsite
Permanent / Full Time
85000 - 125000 USD / Yearly
Robert Half is looking for an executive assistant for an established Cincinnati based organization. The executive assistant is responsible for exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser-focused ability to anticipate the leaders needs. For immediate consideration please contact Jarrod Moon at (859)229-3603.Core Responsibilities:Responsibilities:• Calendar Management: Manage and maintain highly complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.• Logistics Management: Manage all “360” details surrounding the day-to-day engagements-both internal and external . This will occasionally include support outside normal business hours.• Daily Executive care: Maintain and ensure seamless execution of all protocols for all operations, including wrap-around executive care to support the individual's day-to-day rigorous schedule.• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries. Serve as on-call support when necessary.• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.
2026-10-26T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized and resourceful Executive Assistant to support leadership operations in Houston, Texas. This Long-term Contract position is ideal for someone who combines strong judgment, analytical ability, and administrative expertise to keep priorities moving across executive, sales, warehouse, and marketing functions. The right candidate will bring structure to competing demands, manage high-volume coordination, and serve as a dependable partner for both day-to-day execution and broader organizational support. Responsibilities: • Manage complex executive calendars, schedule key meetings, and ensure leadership priorities are coordinated efficiently. • Arrange and oversee business travel logistics for large groups, including bookings, itinerary planning, and schedule alignment for up to 100 travelers. • Provide administrative support tied to sales and warehouse operations, helping maintain organization across orders, communication, and follow-up activities. • Monitor order-related workflows and assist with accountability tracking for the sales team through accurate reporting and timely updates. • Analyze operational data and prepare Excel-based reports that help leadership make informed business decisions. • Support executive initiatives by handling delegated tasks, resolving open items, and keeping projects moving forward with minimal supervision. • Contribute to organizational planning efforts by assisting with team coordination, leadership support needs, and process visibility. • Partner with marketing stakeholders to help develop event ideas, customer engagement activities, and appreciation programs. • Coordinate executive meetings by preparing logistics, confirming attendance, and ensuring materials and action items are organized.
2026-10-29T00:00:00Z

7 results for Office Specialist in Conroe, TX