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23 results for Medical Office Administrator in Concord, CA

Office Administrator
  • Redwood City, CA
  • onsite
  • Temporary / Contract
  • 29.849 - 34.562 USD / Hourly
  • We are looking for an organized Office Administrator to support daily workplace operations for a growing AI company in Redwood City, California. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping shared spaces running smoothly, and handling a wide range of administrative tasks with minimal oversight. The role offers the chance to work in a dynamic, informal environment where strong service instincts, sound judgment, and a proactive approach are highly valued.<br><br>Responsibilities:<br>• Welcome employees, visitors, and guests at the front desk while providing attentive reception support throughout the day.<br>• Coordinate with external service providers, monitor vendor performance, and help identify new partners when office needs change.<br>• Keep kitchen and pantry areas organized by replenishing snacks and beverages and maintaining a clean, ready-to-use environment.<br>• Oversee daily meal arrangements and manage incoming packages, mail, and other deliveries to ensure timely distribution.<br>• Prepare conference rooms for meetings by checking supplies, refreshing water, and maintaining an orderly appearance.<br>• Issue visitor and board member access credentials, including badges or key cards, while helping uphold office security procedures.<br>• Support the planning and execution of recurring team gatherings and workplace events such as social outings and team-building activities.<br>• Assist with special projects and provide flexible administrative support across a variety of office operations as needed.
  • 2026-05-11T00:00:00Z
Medical Scheduler
  • Palo Alto, CA
  • onsite
  • Temporary / Contract
  • 25 - 30 USD / Hourly
  • <p>We are looking for a Patient Admin Specialist (PAS)/Medical Scheduler to support front-office operations for an outpatient clinic in Palo Alto, California. This short-term Contract position focuses on delivering a welcoming patient experience while coordinating registration, scheduling, and essential administrative support. The ideal candidate is organized, responsive, and comfortable managing a high-volume environment with professionalism and accuracy.</p><p><br></p><p>The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume healthcare environment while providing excellent patient service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review Epic scheduling reports and work queues to identify patients requiring pre-anesthesia appointments </li><li>Contact patients via phone to schedule appointments in a timely, professional manner </li><li>Determine appropriate appointment types (in-person vs. virtual) based on established guidelines </li><li>Accurately document all scheduling activities within Epic </li><li>Request and track medical records, ensuring proper documentation in the system </li><li>Collaborate with schedulers, patient care coordinators, and clinical teams to optimize workflows </li><li>Maintain high standards of customer service and patient communication </li><li>Follow clinic workflows, standard operating procedures, and escalation protocols </li></ul>
  • 2026-05-08T00:00:00Z
Office Manager
  • Berkeley, CA
  • onsite
  • Temporary / Contract
  • 28 - 31 USD / Hourly
  • We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized.<br><br>Responsibilities:<br>• Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift.<br>• Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues.<br>• Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately.<br>• Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment.<br>• Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise.<br>• Maintain precise documentation and review overnight transactions and reports for completeness and consistency.<br>• Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures.<br>• Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable.<br>• Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
  • 2026-04-29T00:00:00Z
Office Manager
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 27 - 30 USD / Hourly
  • <p><strong>Job Overview</strong></p><p>We are looking for an organized and proactive Office Manager to oversee daily office operations, administrative staff, and workplace efficiency.</p><p><strong>Job Description</strong></p><ul><li>Manage office operations, supplies, vendors, and facilities coordination</li><li>Supervise administrative support staff and assign responsibilities</li><li>Develop and maintain office procedures and workflows</li><li>Coordinate meetings, events, and internal communications</li><li>Monitor budgets, invoices, and office-related expenses</li><li>Support leadership with operational and administrative needs</li></ul>
  • 2026-05-08T00:00:00Z
Office Manager
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 27 - 32 USD / Hourly
  • <p>Oversee daily office functions, vendor coordination, and administrative processes to support a productive and efficient workplace. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage office operations and procedures</li><li>Oversee supplies, vendors, and facilities needs</li><li>Support budgeting and reporting activities</li><li>Coordinate administrative support across teams</li><li>Improve office workflows and efficiency</li></ul>
  • 2026-04-24T00:00:00Z
Patient Admin Specialist (PAS)
  • Redwood City, CA
  • onsite
  • Temporary / Contract
  • 25 - 30 USD / Hourly
  • We are looking for a Patient Admin Specialist (PAS) to support front-desk and patient registration activities in an outpatient clinic in California. This long-term contract position is ideal for someone who combines strong customer service skills with the ability to manage scheduling, documentation, and patient communications in a fast-paced healthcare setting. The role focuses on creating a smooth experience for patients while helping the clinic stay organized, responsive, and efficient during daily operations.<br><br>Responsibilities:<br>• Welcome patients upon arrival, guide them through check-in and check-out steps, and address routine questions related to appointments, billing, and visit logistics.<br>• Coordinate new patient intake and assist with arranging procedures and surgery appointments based on provider availability and clinic priorities.<br>• Work closely with physicians and clinic staff to align scheduling needs and help address time-sensitive patient concerns promptly.<br>• Support patient and provider interactions by using approved reference materials, office tools, and established administrative procedures.<br>• Maintain accurate clinic records by updating databases, processing internal documentation, and organizing front-office information.<br>• Respond to non-clinical inquiries received through phone, messaging, or CRM systems, and escalate issues when they require additional review.<br>• Handle incoming and outgoing administrative materials, including faxes, mail, and clinic documentation, while ensuring proper distribution and filing.<br>• Contribute to high service standards by managing multiple front-office tasks efficiently and maintaining a thorough, patient-focused approach throughout the day.
  • 2026-05-11T00:00:00Z
Patient Admin Specialist (PAS)
  • Castro Valley, CA
  • onsite
  • Temporary / Contract
  • 25 - 29 USD / Hourly
  • We are looking for a Patient Admin Specialist (PAS) to support front-desk operations and patient registration activities in an outpatient clinic in Castro Valley, California. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping scheduling, documentation, and daily administrative processes organized. In this role, you will help coordinate appointments and surgery-related scheduling, respond to non-clinical patient inquiries, and support smooth communication across the clinic team.<br><br>Responsibilities:<br>• Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions related to appointments, payments, and visit logistics.<br>• Coordinate new patient intake and assist with scheduling needs, including surgery appointments and other follow-up visits based on provider availability and clinic priorities.<br>• Work closely with providers and staff to align scheduling plans, communicate time-sensitive needs, and help address urgent administrative requests promptly.<br>• Support patient and physician interactions by using approved reference materials, office tools, and clinic procedures to provide accurate non-clinical assistance.<br>• Maintain clinic records and administrative databases, update directories and patient-related information, and complete internal documentation with attention to detail.<br>• Respond to non-clinical messages received through CRM platforms and patient communication channels, escalating issues to the appropriate team when needed.<br>• Manage incoming and outgoing office communications by sorting faxes, distributing mail, and organizing clinic documents through proper filing practices.<br>• Contribute to efficient daily operations by handling a variety of front-office tasks while meeting established service expectations and departmental standards.
  • 2026-05-06T00:00:00Z
Patient Admin Specialist (PAS)
  • Palo Alto, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in California. This Contract position is ideal for someone who thrives in a patient-facing setting and can manage scheduling, registration, and administrative coordination with accuracy. The role follows a 40-hour day shift schedule and plays an important part in creating a smooth experience for patients, providers, and clinic staff.<br><br>Responsibilities:<br>• Welcome patients upon arrival, guide them through check-in and check-out activities, and address routine questions related to appointments, billing, and clinic processes.<br>• Coordinate new patient intake and assist with arranging surgical and follow-up visits while aligning schedules with provider availability and clinic priorities.<br>• Monitor non-clinical patient communications through phone and CRM channels, responding appropriately and forwarding urgent or unresolved matters to the right team members.<br>• Support physicians and care teams by using approved reference materials and administrative tools to facilitate clear patient-provider coordination.<br>• Maintain accurate clinic records by updating databases, organizing documentation, and processing internal forms in a timely manner.<br>• Handle incoming and outgoing administrative materials, including faxes, mail, and filed records, to keep daily office workflows organized.<br>• Communicate with providers regarding appointment preferences and time-sensitive patient needs to help the clinic respond efficiently.<br>• Contribute to a high standard of service by managing multiple front-desk tasks effectively and ensuring an attentive patient experience throughout the day.
  • 2026-05-01T00:00:00Z
Medical Billing Specialist
  • French Camp, CA
  • onsite
  • Temporary to Hire
  • 20.9 - 24.2 USD / Hourly
  • <p>We are looking for a detail-oriented Medical Billing Specialist to join our healthcare team in French Camp, California. This Contract to permanent position requires expertise in managing complex billing processes, interpreting healthcare policies, and providing exceptional customer service to patients and clients. The ideal candidate will bring advanced knowledge of billing systems, claim administration, and financial operations to ensure accuracy and efficiency in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Handle specialized and intricate billing processes, including accounts receivable and appeals management.</p><p>• Research and apply healthcare policies, regulations, and procedures to support accurate claim administration.</p><p>• Compile, maintain, and process financial data for billing, reimbursement, and reporting purposes.</p><p>• Utilize advanced systems and software such as Allscripts, Cerner Technologies, and EHR systems to manage patient information and billing records.</p><p>• Conduct in-depth reviews of legal, custody, and medical records to ensure compliance with reimbursement requirements.</p><p>• Provide clear and effective communication with patients, clients, and external agencies to address inquiries and resolve billing issues.</p><p>• Develop and maintain spreadsheets or databases to track financial operations and generate detailed reports.</p><p>• Prepare and review complex documents, including insurance claims, treatment authorization forms, and subpoenas.</p><p>• Train or oversee clerical staff as needed, ensuring adherence to office practices and procedures.</p><p>• Assist in coordinating administrative functions, such as payroll, purchasing, and inventory management.</p><p>For immediate consideration please contact Cortney at 209-225-2014</p>
  • 2026-05-11T00:00:00Z
Legal Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 35 - 40 USD / Hourly
  • <p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
  • 2026-04-24T00:00:00Z
Administrative Assistant
  • Mountain View, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • <p><strong>Job Title:</strong> Administrative Assistant</p><p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Permanent / Full Time
  • 70000 - 80000 USD / Yearly
  • <p>Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. </p>
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • 26 - 26 USD / Hourly
  • We are looking for an organized Administrative Assistant to provide day-to-day support for the office. This position will partner closely with leadership and cross-functional teams, including finance and legal, to keep administrative processes running smoothly. The ideal candidate brings strong office coordination experience, excellent attention to detail, and strong Spanish language communication skills.<br><br>Responsibilities:<br>• Coordinate daily administrative activities for the office, ensuring schedules, documents, and general operations remain organized and efficient.<br>• Support the manager and internal team members with correspondence, calendar updates, meeting logistics, and routine office requests.<br>• Prepare, review, and track invoices while working with finance contacts to help maintain accurate records and timely processing.<br>• Assist with document handling and administrative tasks related to legal and business support functions.<br>• Manage confidential information with discretion and maintain organized files, reports, and office documentation.<br>• Serve as a point of contact for Spanish-speaking communication needs, including verbal support and written translation when required.<br>• Use Microsoft Office tools to create reports, update spreadsheets, draft communications, and maintain administrative records.<br>• Help address operational issues and follow up on outstanding administrative items to support a well-run office environment.
  • 2026-05-12T00:00:00Z
Administrative Assistant
  • San Carlos, CA
  • onsite
  • Temporary / Contract
  • 33.25 - 38.5 USD / Hourly
  • <p>Our client is a premier architectural millwork firm known for delivering exceptional craftsmanship and precision to some of Silicon Valley’s most demanding clients. This is an exciting opportunity for a highly organized and proactive Office Administrator who thrives in a fast-paced, detail-driven environment and enjoys being the operational backbone of a growing manufacturing business.</p><p><br></p><p>From supporting project teams and managing critical administrative workflows to coordinating vendors and maintaining compliance records, this role is ideal for someone who takes pride in keeping operations running smoothly and efficiently.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for incoming calls, visitors, clients, and vendors</li><li>Manage reception, mail distribution, shipping/receiving, and postage operations</li><li>Maintain organized digital and physical filing systems for company, project, and financial records</li><li>Coordinate office supplies, kitchen inventory, copiers/plotters, janitorial services, and light facility-related needs</li><li>Support daily office organization and ensure a professional, welcoming environment</li><li>Assist Project Managers with meeting coordination, agendas, correspondence, and follow-up communication</li><li>Support estimating and project teams with drawing preparation and bookmarking bid documents using BlueBeam</li><li>Create and maintain project files, templates, contact lists, and branded documentation</li><li>Set up and maintain opportunities and projects within the Innergy system</li><li>Ensure document accuracy, organization, and version control across departments</li><li>Support Accounts Payable processes including PO matching, invoice entry, vendor setup, W-9 collection, and weekly payment processing</li><li>Assist with EFTs, wires, and vendor credit applications</li><li>Perform monthly bank reconciliations and maintain financial filing systems</li><li>Coordinate quarterly California sales/use tax filings and Nevada filings as needed</li><li>Assist with annual 1099 preparation and monthly financial reporting binders</li><li>Prepare onboarding packets and assist with new hire setup</li><li>Maintain employee contact records and emergency information</li><li>Coordinate logistics for company events, celebrations, holiday activities, and team gatherings</li><li>Help foster a positive, collaborative, and team-oriented office culture</li><li>Maintain Certificates of Insurance (COIs), licenses, permits, and compliance records</li><li>Track renewals for insurance policies, CSLB registrations, and city business licenses</li><li>Support audit preparation, pre-qualification documentation, and contract archives</li><li>Coordinate light IT and vendor support for phones, printers, plotters, and office systems</li><li>Monitor recurring vendor invoices and identify billing discrepancies</li></ul><p><br></p><p><br></p><p><br></p>
  • 2026-05-12T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Permanent / Full Time
  • 48000 - 50000 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
  • 2026-04-15T00:00:00Z
Administrative Assistant
  • Redwood City, CA
  • onsite
  • Temporary / Contract
  • 26.6 - 30.8 USD / Hourly
  • <p>Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative &amp; Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment.</p><p><br></p><p><strong>Position Overview</strong></p><p>As a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul><p><br></p>
  • 2026-05-11T00:00:00Z
Administrative Assistant
  • Walnut Creek, CA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
  • 2026-05-08T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary / Contract
  • 26 - 30 USD / Hourly
  • We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment.<br><br>Responsibilities:<br>• Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate.<br>• Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards.<br>• Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process.<br>• Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible.<br>• Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed.<br>• Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay.<br>• Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas.<br>• Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 20 - 21 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office.<br>• Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy.<br>• Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination.<br>• Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness.<br>• Organize correspondence, office documents, and operational information so materials remain accessible and up to date.<br>• Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
  • 2026-05-08T00:00:00Z
Administrative Assistant
  • San Ramon, CA
  • onsite
  • Temporary to Hire
  • 19.7885 - 22.913 USD / Hourly
  • <p>We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.</p><p>• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Enter, update, and maintain records with a high level of accuracy and attention to detail.</p><p>• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.</p><p>• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.</p><p>• Coordinate administrative tasks across the office to support day-to-day operations and team needs.</p>
  • 2026-05-11T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 25 - 27 USD / Hourly
  • <p>We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul><p><br></p><p><br></p>
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • <p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.</p><p><strong>Job Description</strong></p><ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
  • 2026-05-08T00:00:00Z
Administrative Assistant
  • Portola Valley, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • <p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z