<p>Robert Half is recruiting a Litigation Paralegal for the East Bay office of a leading national trial law firm. The Litigation Paralegal is responsible for managing the firm's casework. This is a wonderful opportunity to work in a FRIENDLY office with a VERY COLLEGIAL TEAM and have great hands-on litigation and substantive discovery experience.</p><p><br></p><p>The following are the responsibilities for the position:</p><p>• Open and maintain case files containing medical records, case activity, list of court dates, settlement information, etc.;</p><p>• Summarize and upload medical records, radiology films, medical billing, pathology results into database;</p><p>• Handle requests for medical, employment, military, Social Security, autopsy, and other records and prepare draft of objections to release;</p><p>• Draft responses to interrogatories, discovery requests, and meet and confer letters;</p><p>• Obtain authorizations from plaintiffs and provide records to opposing counsel and medical experts;</p><p>• Contact physicians and hospitals to get and draft declarations for deposition and trial preference motions for terminally ill plaintiffs;</p><p>• Prepare depo notices, book court reporters/videographers, draft and serve subpoenas for witnesses and documents;</p><p>• Enter court appearances and discovery / motion due dates into Master Calendar and apprise attorneys of upcoming deadlines;</p><p>• Draft pleadings including ex parte applications, noticed motions (e.g., preference, consolidate), offers to compromise, case management conference (CMC) statements, etc.;</p><p>• Prepare correspondence with clients, referring counsel, opposing counsel for supervising attorneys’ signature;</p><p>• Phone clients and treaters to update status reports;</p><p>• Significant trial preparation (and even war room coordination and trial attendance for senior paralegal) work for busy trial calendar.</p><p><br></p><p>The following are the qualifications for the role:</p><p>• 2+ years of experience as a paralegal working with plaintiffs and their families and reviewing medical and personnel records in a tort/personal injury practice (need for sensitivity and compassion!);</p><p>• High attention to detail, very organized (understand the flow of civil litigation and the motion calendar and the due dates), sound decision making and creative problem solving abilities;</p><p>• Excellent communication skills, team player but can also work independently, able to work fast under pressure to meet multiple deadlines, and manage numerous tasks for heavy caseload; and</p><p>• IT literate, experience with preparing tables of contents and tables of authorities (TOCs/TOAs), proficiency with Microsoft Word (good formatting skills needed) and litigation support software; and</p><p>• Trial preparation experience is a plus.</p><p><br></p><p>This is a direct-hire opportunity. Our well-regarded law firm client pays a base salary of $75,000 - 100,000+/yr, DOE, and great benefits (e.g., 100% of medical insurance premium covered for employee and family and 401(k) Plan with Firm match)! For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com. Thank you!</p>
<p>Robert Half is recruiting a Paralegal or Legal Assistant for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal/Legal Assistant plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;</p><p>• Prepare and serve discovery;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;</p><p>• Process and handle incoming subpoenas and obtain medical records, including medical billing;</p><p>• Create and maintain digital case files for each client;</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail; and</p><p>• Take initiative to manage law firm marketing efforts.</p><p><br></p><p>Desired qualifications:</p><p>• 2+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;</p><p>• College degree, and preferably a Paralegal Certificate;</p><p>• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good writing (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and</p><p>• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus).</p><p><br></p><p>This is a terrific direct-hire opportunity with a collaborative and easygoing boutique law firm. Our client is offering a base salary range of $55,000 – 85,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are looking for an Inpatient Coding Specialist to join our team in Sacramento, California. In this contract position, you will play a vital role in ensuring the accurate coding and abstraction of medical records, adhering to federal and state regulations. This role requires a strong understanding of coding guidelines, compliance standards, and the ability to work independently while maintaining quality and productivity benchmarks.<br><br>Responsibilities:<br>• Accurately review and assign ICD-10-CM codes for diagnoses and procedures based on medical record documentation.<br>• Utilize appropriate software tools, including Epic and 3M systems, to validate and group codes for reimbursement purposes.<br>• Abstract required data elements from patient records to support accurate reporting and compliance.<br>• Monitor Discharged Not Billed accounts and ensure timely processing of inpatient cases within the revenue cycle.<br>• Collaborate with Clinical Documentation Specialists and medical staff to ensure completeness of patient records and proper coding assignment.<br>• Verify discharge dispositions and admission sources for state reporting, ensuring compliance with regulatory guidelines.<br>• Maintain quality and productivity standards through consistent and accurate coding practices.<br>• Analyze documentation to optimize reimbursement and ensure alignment with third-party payer requirements.<br>• Address missing or unclear information by consulting with providers and other stakeholders.<br>• Follow all official coding guidelines and ethical standards as outlined by recognized organizations.
<p>We are looking for a detail-oriented and experienced Medical Collections Specialist to join our team in Sacramento, California. In this Contract-to-permanent role, you will play a key part in managing accounts receivable, resolving claim denials, and ensuring accurate reimbursements from insurance providers. This position will be performed on-site during the contract assignment, with the potential for long-term employment based on your performance.</p><p><br></p><p>Responsibilities:</p><p>• Review and interpret contracts to determine allowed amounts for claims.</p><p>• Analyze Explanation of Benefits (EOBs) to resolve discrepancies and ensure proper adjudication.</p><p>• Communicate with insurance providers to address and resolve denied or underpaid claims.</p><p>• Educate patients about their account balances, including copays, coinsurance, deductibles, and other adjudication outcomes.</p><p>• Write effective appeals to challenge and overturn denied claims.</p><p>• Stay knowledgeable about various insurance products, including Medicare Advantage plans and other private policies.</p><p>• Maintain high levels of productivity and accuracy in a fast-paced work environment.</p><p>• Collaborate effectively within a team to achieve and surpass performance goals.</p><p>• Utilize strong analytical skills to determine the best course of action for claim resolution.</p><p>• Ensure timely and thorough follow-up on accounts to meet production targets.</p>
<p><strong>Collections Specialist (Contract) – Brisbane, CA</strong></p><p><strong>Position Type:</strong> Contract, with potential to convert to full-time</p><p><br></p><p><strong>Hiring Through:</strong> Robert Half, Finance & Accounting Contract Talent Division</p><p><br></p><p><strong>Company Overview:</strong></p><p>Join a well-established service company in Brisbane, CA, known for exceptional client service and operational reliability. We are seeking a detail-oriented Collections Specialist to support the finance department and help maximize company cash flow by managing accounts receivable and collections activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Contact customers via phone, email, and written correspondence to collect outstanding payments and resolve billing discrepancies.</li><li>Monitor and manage assigned accounts, analyze aging reports, and track collection efforts.</li><li>Work closely with the billing department to resolve invoicing issues and ensure accuracy of accounts.</li><li>Negotiate payment arrangements and follow up on promises to pay.</li><li>Document all collection activity and maintain up-to-date customer account records.</li><li>Escalate complex and delinquent accounts to management as appropriate.</li><li>Provide regular reports on collection progress and account status.</li><li>Support month-end closing activities related to accounts receivable.</li></ul>
<p>Robert Half is seeking a Buyer in the Palo Alto area for a local healthcare organization for a contract role!</p><p><br></p><p>The Buyer is responsible for placing, managing, and expediting purchase orders to support operational needs. This role interacts closely with vendors and internal departments to address purchasing issues, ensure contract compliance, and maintain accurate purchasing data. The Buyer also plays a key role in supporting organizational initiatives around product standardization and cost-efficient sourcing. Responsibilities include maintaining the purchasing system database, ensuring timely delivery of goods, and coordinating with accounts payable to resolve billing or credit issues.</p><p><br></p><p><strong>Vendor & Department Coordination</strong></p><ul><li>Communicate product delivery timelines, pricing information, and order status to vendors and internal departments; coordinate all changes to purchase orders with vendors.</li><li>Meet with vendors and department representatives to resolve concerns, clarify requirements, and maintain positive working relationships.</li><li>Proactively expedite purchase orders to ensure timely delivery of products and services.</li></ul><p><strong>Purchasing System Management</strong></p><ul><li>Maintain the purchasing system database and ensure accurate interface with related systems, including accounts payable.</li><li>Compose and place purchase orders using the automated purchasing system, ensuring accuracy and selecting the appropriate purchasing method.</li><li>Process various types of purchase requisitions—including electronic and department-specific forms—while verifying signature authority and required information.</li></ul><p><strong>Compliance & Standardization</strong></p><ul><li>Monitor contract compliance, including pricing and service levels, and report findings to the Purchasing Supervisor or Purchasing Manager.</li><li>Track vendor performance and document results to support sourcing improvements and standardization efforts.</li><li>Contribute to departmental initiatives focused on product standardization and procurement consolidation across the organization.</li></ul><p><strong>Issue Resolution</strong></p><ul><li>Track and evaluate credit issues, accounts payable discrepancies, and vendor billing concerns; collaborate with vendors and accounts payable to resolve holds or credit adjustments.</li><li>Escalate vendor or contract-related concerns to Senior Buyers, the Purchasing Supervisor, or the Purchasing Manager when necessary.</li><li>Ensure timely and accurate resolution of purchasing, billing, and delivery issues impacting operations.</li></ul>
<p>We are looking for an experienced Lead Billing Specialist to oversee and manage billing operations in a dynamic and fast-paced environment. This role requires a detail-oriented individual who can ensure accurate processing of invoices and collections while maintaining compliance with company policies. The ideal candidate will bring strong organizational skills and a commitment to delivering exceptional service. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage all billing operations to ensure accurate and timely processing of invoices.</p><p>• Monitor billing collections and follow up on outstanding accounts to maintain cash flow.</p><p>• Prepare and review billing statements to ensure accuracy and compliance with company standards.</p><p>• Implement and maintain effective billing systems to streamline operations and enhance efficiency.</p><p>• Collaborate with internal teams to resolve billing discrepancies and improve processes.</p><p>• Perform audits of billing records to identify and correct errors.</p><p>• Train and mentor team members on best practices and procedures in billing.</p><p>• Generate and analyze reports related to billing activities for management review.</p><p>• Ensure adherence to company policies and regulatory requirements in all billing functions.</p><p>• Address customer inquiries related to billing promptly and professionally.</p>
<p>We are looking for a detail-oriented Billing Clerk to join our team on a contract basis in Sacramento, California. This position is vital for ensuring accurate legal billing processes and maintaining strong communication with clients regarding invoices and refunds. The ideal candidate will possess excellent organizational skills and proficiency in billing systems and Excel.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue client invoices, ensuring all billing is accurate and completed in a timely manner.</p><p>• Manage refunds and communicate effectively with clients regarding billing inquiries and adjustments.</p><p>• Utilize the Timesolv billing system to track invoices and manage client accounts.</p><p>• Maintain and update spreadsheets in Excel for tracking billing data and contracts.</p><p>• Draft and format proposal letters and other correspondence for clients.</p><p>• Open new accounts in the billing system and ensure proper setup.</p><p>• Monitor and follow up on outstanding invoices to ensure collections are handled efficiently.</p><p>• Collaborate with the administrative team to complete additional duties as needed.</p>
<p>We are looking for a detail-oriented Billing Clerk to join our team in Vallejo, California. In this long-term contract to perm position, you will play a vital role in managing billing processes, supporting project coordination, and handling administrative tasks. This opportunity is ideal for someone who thrives in a dynamic environment and excels at maintaining accuracy while juggling multiple responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and customize invoices to meet specific customer requirements, ensuring timely submission and tracking of pending, missing, or unsent invoices.</p><p>• Coordinate project activities, including organizing meetings, preparing agendas, and documenting notes.</p><p>• Update weekly roll-up data by adding crew members and revising billing information as needed.</p><p>• Create and maintain bid folders while generating accurate and detailed invoices.</p><p>• Assist in compiling and distributing regularly scheduled reports to support business operations.</p><p>• Respond to inquiries and provide accurate information to address customer and team requests.</p><p>• Generate reports to support billing and administrative functions.</p><p>• Manage multiple projects simultaneously, ensuring deadlines and priorities are met.</p><p>• Perform administrative tasks such as filing, typing, copying, binding, and scanning with precision.</p><p>• Maintain both digital and manual filing systems, ensuring information is organized and accessible.</p>
<p>We are looking for a detail-oriented Billing Coordinator to join our team in San Francisco, California. In this role, you will be responsible for ensuring accurate and timely billing operations while maintaining compliance with company policies. This position requires excellent organizational skills and a strong ability to manage financial data effectively. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><ul><li>Prepares, edits, and posts client invoices; resolves discrepancies and manages e-billing issues.</li><li>Coordinates AR and collections; applies and re-applies payments as needed.</li><li>Handles special billing projects and court fee exhibits.</li><li>Enters and posts disbursements; maintains expense records.</li><li>Supports month-end close, time transfers, and pre-bill follow-ups.</li><li>Updates client/matter info and ensures accurate billing data.</li><li>Assists with reporting, audits, and staff system questions.</li><li>Maintains files and collaborates to meet deadlines and standards.</li></ul>
<p><strong>Job Summary</strong></p><p>We are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. This position offers the opportunity to work in a collaborative environment where your contributions directly impact clients' lives. We welcome applications for both direct hire (full-time, permanent) and temp-to-hire arrangements, with potential for long-term placement based on performance and firm needs.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys.</li><li>Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims.</li><li>Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports.</li><li>Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation.</li><li>Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation.</li><li>Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses.</li><li>Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements.</li><li>Support the firm's 24/7 availability by managing urgent inquiries and facilitating quick responses during off-hours as needed.</li></ul><p><br></p>
<p>We are looking for a dedicated Buyer to join our client's healthcare team in Palo Alto, CA. You will be responsible for placing, expediting, and managing purchase orders while ensuring accurate processing, vendor coordination, and contract compliance. This role offers an opportunity to work collaboratively within a team environment and contribute to the smooth operation of healthcare services.</p><p><br></p><p><strong>What You Will Do:</strong></p><ul><li>Interact with vendors and internal departments regarding purchase orders to communicate product availability, delivery timelines, and pricing information</li><li>Coordinate and manage changes to purchase orders in collaboration with vendors</li><li>Proactively expedite purchase orders to ensure timely delivery and operational continuity</li><li>Maintain the purchasing system database and perform system interfaces with accounts payable and other internal systems</li><li>Meet with vendors and department representatives to resolve conflicts, concerns, and service issues</li><li>Monitor compliance with product standardization initiatives and vendor performance expectations</li><li>Report performance findings and compliance issues to the Purchasing Supervisor/Manager</li><li>Compose and place purchase orders using the automated purchasing system, ensuring accuracy and proper order methods</li><li>Process purchase requisitions, including electronic requisitions, department-specific custom requisitions, and general-purpose requisitions</li><li>Verify appropriate signature authority and department-specific requirements prior to order placement</li><li>Track and evaluate credits, billing discrepancies, and accounts payable issues</li><li>Work directly with vendors and accounts payable to resolve credit holds and billing concerns</li><li>Escalate vendor, contract, and compliance issues to Senior Buyers, Purchasing Supervisor, or Purchasing Manager as needed</li><li>Support departmental goals related to product standardization and consolidation</li></ul><p><br></p>
<p><strong>Job Description: Collections Specialist</strong></p><p>The Collections Specialist is responsible for managing and resolving overdue accounts to maintain an organization’s financial health. This role involves contacting clients to secure payments, negotiating payment plans, and ensuring timely resolution of outstanding balances while maintaining positive customer relationships. The Collections Specialist collaborates with internal teams to address billing discrepancies and provide excellent customer service, helping to maximize cash flow and reduce bad debt.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Contact Clients</strong>: Proactively reach out to clients to communicate regarding outstanding balances or past-due invoices.</li><li><strong>Maintain Records</strong>: Accurately document all customer interactions and payment activities to ensure records are up to date.</li><li><strong>Negotiate Payment Plans</strong>: Work with customers to develop feasible payment plans to resolve outstanding debts while adhering to organizational policies.</li><li><strong>Resolve Disputes</strong>: Research and resolve billing discrepancies or disputes, ensuring customer satisfaction and the timely collection of payments.</li><li><strong>Monitor Accounts</strong>: Track overdue accounts, prioritize collection efforts, and recommend actions to resolve unpaid balances.</li><li><strong>Provide Reporting</strong>: Prepare and present regular collection activity and aging reports to management to showcase progress and identify trends.</li><li><strong>Ensure Compliance</strong>: Adhere to debt collection regulations and company policies regarding customer communication and collection practices.</li><li><strong>Collaborate with Teams</strong>: Coordinate with the accounting or billing teams to clarify payment applications or disputes.</li><li><strong>Assess Credit Worthiness</strong>: Assist in analyzing customer payment trends and credit histories to minimize future payment risks.</li><li><strong>Maintain Customer Relationships</strong>: Handle payment challenges professionally, aiming to maintain positive client relationships while ensuring timely debt resolution.</li></ol>
<p>We are seeking an experienced Accountant to support our nonprofit organization in Sacramento. This role is responsible for performing full-cycle accounting functions, from original books of entry through financial statements, while coordinating with multiple departments to ensure accurate and efficient financial operations. The Temporary Accountant will play a key role in supporting day-to-day accounting activities, month-end close, grant reimbursement billing, and audit preparation.</p><p><br></p><p>Key Responsibilities</p><ul><li>Perform general accounting functions including cost accounting, accounts payable (AP), accounts receivable (AR), credit card reconciliations, expense reports, and monthly account reconciliations</li><li>Prepare and review monthly time and payroll allocations</li><li>Prepare and file required federal, state, and local tax forms</li><li>Prepare and review profit and loss (P& L) statements with program managers</li><li>Prepare month-end reimbursement billing for grant administrators</li><li>Monitor and reconcile security deposits and community fees</li><li>Assist with the annual fiscal audit conducted by an independent accounting firm</li><li>Reconcile bank accounts, deposits, and address bank-related inquiries</li><li>Prepare monthly financial statements including Statements of Financial Position, Statements of Activities, and departmental performance reports</li><li>Reconcile balance sheet accounts and support month-end close</li><li>Prepare monthly variance analysis narratives comparing actual results to budget</li><li>Assist with research and preparation of operating and capital budgets as needed</li><li>Collaborate with internal departments to support overall financial operations</li></ul>
<p>Robert Half Legal is recruiting an Associate Attorney for a civil litigation defense law firm in San Francisco (option to work remotely or hybrid in-office). This is a leading local firm in public entity and municipality representation and their practice defends a variety of matters, including catastrophic PI, premises liability, civil rights, and employment claims. Plenty of opportunity to get direct advocacy experience by arguing motions in court, taking/defending depositions, and trial preparation.</p><p><br></p><p>Qualifications for the Associate Attorney position:</p><p>• 1-10+ years of civil litigation practice;</p><p>• Insurance defense and/or public entity law experience is preferred; and</p><p>• Active and in good standing with the State Bar of California.</p><p><br></p><p>This is a partnership-track position and the Firm offers lots of mentorship to develop its litigation team and assist them with business development. Our client is offering a starting base salary range of $125,000 to 190,000+/yr., DOE, generous automatic bonuses for exceeding annual billable hour target as well as a discretionary year-end bonus [has been paid every year for over a decade], and comprehensive employment benefits package (incl. 100% firm-paid medical, dental, vision insurance, 401k Plan with 3% firm contribution, commuter costs reimbursement [free office parking, rideshare reimbursement, REMOTE OK], etc.).</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>Lisa Cole with Robert Half is looking for a detail-oriented and proactive Accounts Receivable and Inventory Specialist a great company near the West Sacramento area. This role is ideal for someone with a strong background in AR, excellent communication skills, and a passion for working in a fast-paced environment. If you are interested in this position, please call Lisa Cole at 916-649-0832</p><p><br></p><p>Responsibilities:</p><ul><li>Process and post incoming payments accurately and efficiently</li><li>Monitor customer accounts for delayed payments and follow up as needed</li><li>Reconcile AR transactions and resolve discrepancies</li><li>Generate and distribute invoices and account statements</li><li>Collaborate with internal teams to resolve billing issues</li><li>Maintain accurate records and documentation</li><li>Provide excellent customer service to clients regarding billing inquiries</li></ul><p><br></p>
<p>Our client is looking for an AR/Collections Specialist who enjoys working with people and numbers. In this important role, you’ll help manage accounts receivable processes and lead collections activities to ensure customer invoices are paid on time. You’ll collaborate with various teams and connect directly with clients to resolve billing questions, negotiate payment arrangements, and keep accurate transaction records. The ideal candidate is detail-oriented, an excellent communicator, and enjoys a dynamic, fast-paced work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Conduct daily collection activities, reaching out to customers by phone, email, and written communication to resolve past-due accounts.</li><li>Monitor aging reports and prioritize which accounts need attention based on risk and outstanding balances.</li><li>Quickly research and resolve invoice or payment discrepancies for customers.</li><li>Work closely with internal teams to address any billing issues or disputes.</li><li>Negotiate payment plans and settlements with customers as necessary.</li><li>Document all collection activity and communications in the ERP or accounting system.</li><li>Provide regular updates to management on the status of outstanding receivables.</li><li>Prepare and send delinquency notices or statements when required.</li><li>Escalate complex collection matters to management or legal as needed.</li><li>Assist with month-end closing and reconcile the accounts receivable ledger for accuracy.</li><li>Support ongoing improvements to accounts receivable and collections processes.</li><li>Follow company policies and compliance standards in handling customer and financial information.</li></ul><p><br></p>
<p>Our company is seeking an Accounts Receivable Analyst for a temp-to-hire opportunity. The ideal candidate will have strong experience managing large data sets in MS Excel and possess a solid educational foundation in accounting, finance, business, or a related field. This position offers recent graduates who have completed relevant internships the chance to transition into a full-time role. Please note we are not considering candidates with master’s degrees for this opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Reconcile AR accounts and manage high-volume billing and collections processes.</li><li>Track outstanding accounts, resolve discrepancies, and conduct account research.</li><li>Analyze large and complex data sets using advanced Excel functions (pivot tables, VLOOKUP, formulas).</li><li>Generate periodic reports to support finance leadership.</li><li>Collaborate with internal teams and external clients on AR-related issues.</li><li>Support process improvements for AR efficiency and accuracy.</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p> </p><p>Robert Half is seeking an experienced <strong>Accounts Receivable Specialist</strong> to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you.</p><p> </p><p><strong>Key Responsibilities</strong></p><p> </p><ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software</li></ul>
<p>Our client is seeking a detail-oriented Accounts Receivable (AR) Analyst for a temp-to-hire opportunity. The ideal candidate will demonstrate strong analytical skills, advanced proficiency in Microsoft Excel (including experience with large data sets), and a background in accounts receivable (AR) or accounts payable (AP). This role supports the accounting team in reconciling accounts, analyzing AR transactions, and ensuring accuracy and timeliness across receivables processes.</p><p><br></p><p><strong><u>Job Duties</u></strong></p><ul><li>Analyze and reconcile accounts receivable transactions, ensuring data accuracy and timely follow-up on outstanding items.</li><li>Prepare, review, and distribute AR aging reports; investigate and resolve discrepancies.</li><li>Process high-volume data using advanced Excel functions (pivot tables, VLOOKUP, formulas) to generate financial reports and perform data analysis.</li><li>Support cash application, billing, and collection efforts as needed.</li><li>Collaborate with internal teams and customers to resolve issues and enhance the AR workflow.</li><li>Assist with month-end close activities including account reconciliations and reporting.</li><li>Participate in process improvements and system enhancements across AR functions.</li></ul><p><br></p>
<p><strong>Role: Accounts Payable Specialist (Full-Time)</strong></p><p><strong>Robert Half – Loan Staff Practice</strong></p><p><strong>Employment Type:</strong> Full-Time, Permanent (Robert Half Employee)</p><p><strong>Work Model:</strong> Hybrid (on-site and remote, based on client needs)</p><p><br></p><p>Robert Half is seeking a skilled <strong>Accounts Payable Specialist</strong> to join our <strong>Loan Staff Practice</strong>, where professionals are permanent Robert Half employees dedicated to supporting long-term client engagements. This role is ideal for accounting professionals who enjoy the <strong>consulting lifestyle</strong>, value variety in their work, and want the stability of full-time employment with exposure to different industries and environments.</p><p>As an Accounts Payable Specialist, you will support client accounting teams with day-to-day AP operations while ensuring accuracy, efficiency, and compliance with internal controls and deadlines.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process high-volume invoices, expense reports, and vendor payments accurately and timely</li><li>Perform three-way matching and resolve invoice discrepancies</li><li>Maintain vendor records and respond to internal and external inquiries</li><li>Prepare and process weekly and monthly payment runs (ACH, wire, check)</li><li>Support month-end close activities, including AP accruals and reconciliations</li><li>Assist with audits by providing documentation and support as needed</li><li>Collaborate with client accounting, procurement, and finance teams</li><li>Adapt quickly to new systems, processes, and client environments</li></ul><p><br></p><p><br></p>
<p>The Accounts Receivable Specialist with NetSuite experience is responsible for managing the full accounts receivable cycle, including invoice generation, payment processing, cash application, collections, and reconciliations using NetSuite. This role ensures timely and accurate processing of customer payments and works closely with cross-functional teams to resolve discrepancies, maintain documentation, and support month-end close processes. The AR Specialist also leverages NetSuite’s automation features to optimize AR workflows and reporting.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and distribute invoices via NetSuite, ensuring accuracy and timely delivery</li><li>Apply payments, reconcile customer accounts, and manage the AR aging report</li><li>Follow up with customers regarding outstanding balances and resolve payment issues</li><li>Collaborate with internal teams to address billing inquiries, disputes, and adjustments</li><li>Support month-end close activities related to accounts receivable</li><li>Maintain accurate records and documentation in line with company and audit standards</li><li>Recommend and implement process improvements using NetSuite functionality</li></ul>
<p>We are looking for a highly skilled Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Walnut Creek, California. This position offers an exciting opportunity to manage financial operations for a growing medical practice. The ideal candidate will be thorough, reliable, and adaptable to the dynamic needs of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee financial reporting for two office locations, ensuring accuracy and timeliness.</p><p>• Manage accounts payable, accounts receivable, and bank reconciliations using Quicken software.</p><p>• Process payroll for 28 hourly employees, including 401(k) contributions.</p><p>• Assist with administrative tasks, such as back-office support and training medical assistants.</p><p>• Handle office equipment maintenance, including troubleshooting issues with specialized devices.</p><p>• Coordinate deliveries and ensure flexibility to meet scheduling demands.</p><p>• Provide accurate and reliable bookkeeping services while maintaining confidentiality and trust.</p><p>• Collaborate with the owner and other team members to streamline financial processes.</p><p>• Support ongoing training initiatives to improve administrative workflows.</p><p>• Adapt to changing priorities and maintain composure under pressure.</p>
<p><strong>Position Overview:</strong></p><p>The AP Specialist will play a key role in the organization’s accounting operations by managing the end-to-end accounts payable process using NetSuite. This position is responsible for accurate invoice processing, timely payments to vendors, and maintaining proper AP records while ensuring compliance with company policies and procedures. The ideal candidate will have hands-on experience with NetSuite and a solid understanding of AP processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume vendor invoices and employee expense reports within NetSuite.</li><li>Review, verify, and reconcile invoice and payment discrepancies and resolve any billing issues.</li><li>Manage weekly check runs, ACH, and wire payments to vendors.</li><li>Collaborate with internal teams and vendors to resolve invoice or payment inquiries.</li><li>Maintain accurate and organized accounts payable records within NetSuite.</li><li>Assist with month-end AP close and account reconciliations.</li><li>Reconcile vendor statements and research/investigate any outstanding balances.</li><li>Ensure compliance with company policies, internal controls, and SOX regulations as applicable.</li><li>Support the AP Manager and broader accounting team with ad hoc projects and process improvements.</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
