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46 results for Human Resources Hr Assistant in Commack, NY

Administrative Assistant

Patchogue, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative AssistantOpportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy team in New Rochelle, New York in a contract capacity with potential for a permanent role. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and delivering responsive service to customers. The ideal candidate is comfortable managing multiple priorities, communicates professionally, and works efficiently in a fast-moving environment. Responsibilities: • Coordinate appointments and meetings by managing team calendars and confirming scheduling details. • Prepare accurate proposals, correspondence, and other administrative documents with a high degree of accuracy. • Respond to inbound customer calls and provide courteous, timely support while directing inquiries appropriately. • Enter, update, and maintain records and office information in spreadsheets and internal systems. • Support daily office operations by organizing workflow, tracking tasks, and ensuring follow-up items are completed. • Work closely with team members to help manage call volume of approximately 25 customer inquiries per day. • Assist with general customer service needs by answering questions and helping resolve routine issues. • Contribute to a productive office environment by handling multiple administrative priorities with strong attention to detail.
2026-08-14T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations in New York, New York. This Long-term Contract position focuses on keeping incoming and outgoing correspondence organized, accurately routed, and delivered on schedule. The ideal candidate is attentive to detail, comfortable handling routine mail tasks, and committed to maintaining efficient office support services. Responsibilities: • Receive, sort, and organize incoming mail and packages for timely distribution across the office • Deliver correspondence, parcels, and internal documents to the appropriate departments each day • Prepare outgoing mail by checking labels, packaging, and postage before dispatch • Maintain orderly mailroom procedures to support consistent daily mail processing activities • Track shipments and report delivery issues or discrepancies to the appropriate team members • Assist with handling high volumes of mail while ensuring accuracy and confidentiality • Keep the mailroom clean, stocked, and ready to support ongoing business operations
2026-08-13T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations. This Long-term Contract position is ideal for someone who takes pride in staying organized, providing courteous service, and keeping deliveries moving efficiently throughout the workplace. The right candidate will be comfortable handling physical tasks, navigating office floor layouts, and assisting with outgoing shipments and general office support as needed. Responsibilities: • Receive incoming letters, parcels, and deliveries, then organize them for timely distribution across departments and individual recipients. • Deliver mail and packages throughout the office by following floor plans accurately and ensuring items reach the correct destination. • Prepare outgoing mail by weighing items, applying appropriate postage, and coordinating carrier pickups when required. • Maintain orderly mailroom operations by separating standard mail, registered items, returns, and undeliverable pieces for proper handling. • Process outbound courier shipments using shipping and tracking systems, and keep records updated for accountability. • Assist with unloading deliveries and moving bins, packages, or supply items safely, including heavier materials when needed. • Support office operations by restocking mailroom and copy area supplies, setting up meeting spaces, and helping with small internal moves. • Provide attentive customer service to employees and visitors while offering occasional front desk or reception coverage when needed.
2026-08-13T00:00:00Z

Part-time Office Assistant

Shelton, CT
onsite
Permanent / Full Time
22 - 28 USD / Hourly
PART TIME OFFICE ASSISTANT- Permanent Position!!Location: Shelton, CTCompensation- $22-$28/hour A great small client of ours in the professional services industry, is seeking a part-time Office Assistant to work Monday-Friday, around 25 hours weekly, onsite. This is a great small tenured team, looking for a good culture add and someone willing to help out everyone as needed. The role will primarily be handling mailings for the office, light receptionist duties, and general clerical tasks such as filing. If you are looking for part-time work on a long-term basis, PLEASE apply today to Daniele.Zavarella@roberthalf(com)! The only requirements are someone who has recent experience in an office environment and wants part time on a permanent basis.
2026-08-06T00:00:00Z

Senior Administrative Assistant

White Plains, NY
remote
Temporary / Contract
32 - 35 USD / Hourly
Robert Half is seeking a detail-oriented Benefits Administrator for a remote contract opportunity supporting an organization based in White Plains, NY. This role is ideal for an HR professional with experience administering employee benefit programs, maintaining accurate records, and providing exceptional employee support. The Benefits Administrator will serve as a key resource for benefits-related inquiries and ensure the smooth execution of benefits enrollment, changes, and compliance activities. Position OverviewThe Benefits Administrator will be responsible for the day-to-day administration of employee benefits programs, including health, dental, vision, retirement, and leave of absence plans. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage sensitive employee information with confidentiality. Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processes.</li><li>Serve as the primary point of contact for employees regarding benefits questions and eligibility requirements.</li><li>Maintain and update employee benefits records within HRIS and benefits administration systems.</li><li>Process employee benefit elections, terminations, and status changes accurately and in a timely manner.</li><li>Partner with benefits vendors and insurance carriers to resolve employee issues and ensure effective service delivery.</li><li>Assist with leave administration, including FMLA, disability, and other employee leave programs.</li><li>Audit benefits data and records to ensure accuracy and compliance with company policies and applicable regulations.</li><li>Generate reports related to benefits enrollment, participation, and compliance requirements.</li><li>Support HR team initiatives and participate in process improvement efforts related to benefits administration.</li><li>Maintain confidentiality of employee information and sensitive records.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant II

Norwalk, CT
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an organized BILINGUAL SPANISH SPEAKING Administrative Assistant II to provide day-to-day support for the Health Department in Connecticut. This long-term contract position is ideal for someone who communicates clearly, manages details accurately, and enjoys assisting both internal teams and the public in a fast-paced government environment. The role includes administrative coordination, records management, payment tracking, and front-office support while working closely with inspectors, department staff, and other administrative team members. Responsibilities:• Provide administrative support to the Health Department by handling correspondence, preparing mailings, and maintaining organized office records.• Process housing registration documents, manage renewal-related paperwork, and distribute licenses and official notices in a timely manner.• Receive, record, and track fees, payments, and tax-related information while ensuring documentation is accurate and complete.• Prepare certified mailings, create copies of violation notices, and coordinate the delivery of information to other city departments as needed.• Enter and update data in department systems with a high level of accuracy to support compliance and operational reporting.• Assist residents, visitors, and internal staff by answering questions, responding to inbound calls, and delivering attentive customer service at the front desk.• Work collaboratively with other administrative personnel and health inspectors to support daily department operations and ongoing training activities.• Anticipate administrative needs, follow up on outstanding items, and help resolve routine office challenges in a proactive manner.
2026-08-11T00:00:00Z

Office Assistant

Norwalk, CT
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Office Assistant to support daily workplace operations and help create a productive, welcoming environment in Norwalk, Connecticut. This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and office logistics in a fast-paced setting. The role works closely with Human Resources and leadership to keep the office running efficiently while delivering a positive experience for staff and visitors. Responsibilities: • Oversee everyday office operations by maintaining supplies, pantry stock, and shared spaces to ensure the workplace remains orderly and functional. • Coordinate with external vendors, cleaning teams, repair providers, and building management to address facility needs and resolve issues promptly. • Organize internal events, team gatherings, and workplace celebrations, including scheduling, catering, room preparation, and guest hospitality. • Support employee onboarding and departures by arranging workstations, office access, parking, tours, and equipment return procedures. • Assist with workspace planning by managing seating updates, office moves, furniture setup, and general layout improvements. • Help maintain workplace safety standards by supporting drills, inspections, emergency preparedness activities, and compliance-related tasks. • Provide administrative assistance to leadership, including meeting coordination, travel arrangements, call handling, and general clerical support. • Partner with Human Resources and cross-functional teams on employee programs, operational projects, and additional office needs as business priorities change.
2026-08-14T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a Front Office Manager to support front desk and administrative operations for a hospitality organization in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing day-to-day office tasks, and keeping information organized. The role requires strong communication skills and the ability to handle multiple priorities in a fast-paced setting. The Front Office Manager is responsible for leading the front desk operations of the hotel, ensuring a seamless guest experience from arrival to departure. This role involves supervising front office staff, managing reservations, and coordinating with other departments to uphold the highest standards of hospitality and service. Key Responsibilities: <ul><li>Assist in the management and supervision of the Front Office department (Bellmen, Doormen, Bell Captains, Concierge, Guest Service Agents, Towers Page, Towers Maitre D'Etage, Mail Desk Agents, and Package Room Attendants) </li><li>Assist with blocking rooms and running daily reports </li><li>Motivate, supervise, coach, develop, empower, and discipline the Front Office team as needed </li><li>Handle guest inquiries, complaints, and special requests promptly and professionally. </li><li>Collaborate with housekeeping, maintenance, and other departments to ensure seamless operations. </li><li>Accommodate groups to ensure optimal levels of guest satisfaction and repeat business </li><li>Ensure that Standard Operating Procedures are being adhered to </li><li>Ability to stand for extended periods of time as required by the role. </li></ul>Perform other tasks as assigned by the Director of Front of the House
2026-08-13T00:00:00Z

Legal Assistant

River Edge, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
A well-established, high-performing plaintiff-side personal injury law firm is seeking an experienced and motivated attorney to join its growing litigation team. This is an opportunity for a driven attorney to manage a substantial caseload, work on meaningful cases, and advance within a fast-paced environment that rewards strong performance and results. Personal Injury Legal Assistant We are seeking an experienced Personal Injury Legal Assistant with expertise in both pre-litigation and litigation. This full-time, onsite role supports our attorneys by managing case files, coordinating schedules, and ensuring efficient case administration. We're looking for a dependable team player with strong organizational, communication, and legal software skills who values collaboration and work-life balance. Responsibilities Scan and save incoming mail, emails, and faxes.Calendar depositions, medical exams, mediations, arbitrations, and court dates.Send client notices for depositions, medical exams, mediations, arbitrations, and court appearances.Coordinate court reporters, translators, and videographers for depositions.Confirm attorney appearances.Request medical records and narrative reports.Organize electronic medical records and prepare Form A response attachments.Draft and serve amendment cover letters.Schedule medical exams and send records to providers after attorney approval.Answer incoming calls and assist the paralegal.Process funding requests
2026-07-21T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
68000 - 124000 USD / Yearly
A leading international law firm with a global presence and hundreds of attorneys across offices in the United States, Canada, Europe, and Asia is seeking a Legal Assistant to join its Corporate Department in its New York office.The firm provides sophisticated legal services to domestic and international clients across a broad range of industries, including financial services, infrastructure, energy, healthcare, life sciences, technology, and consumer industries. The Corporate Department represents high-profile clients on complex transactional matters and is seeking a detail-oriented professional to support attorneys in a fast-paced, client-focused environment. This role requires fluency in Mandarin and English to assist Mandarin-speaking clients with intake, scheduling, and routine correspondence. Responsibilities:<ul><li>Provide comprehensive legal administrative support to multiple attorneys and serve as a liaison between attorneys and clients.</li><li>Assist with new client and matter openings, including conflict checks and engagement letters.</li><li>Manage attorney calendars, deadlines, and follow-up procedures.</li><li>Enter attorney time and ensure accuracy in accordance with firm policies.</li><li>Support billing processes, including reviewing proformas, preparing invoices, and handling client correspondence.</li><li>Assist with closing procedures, including preparation of closing binders and electronic files.</li><li>Draft, format, proofread, and edit correspondence, pleadings, discovery materials, briefs, and legal documents.</li><li>Maintain electronic client files and ensure timely document management.</li><li>Process incoming and outgoing correspondence, mail, and shipments.</li><li>Prepare reimbursement requests, check requests, and vendor invoices.</li><li>Coordinate attorney meetings, conference rooms, and appointments.</li><li>Arrange domestic and international travel.</li><li>Maintain attorney CLE records.</li><li>Provide exceptional service to attorneys, clients, and internal teams.</li><li>Perform additional administrative duties as needed.</li></ul>
2026-07-31T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an experienced Legal Assistant to support a busy litigation practice in New York, New York. This role offers the chance to work closely with attorneys on complex real estate and construction disputes, contributing to matters at every stage of the case lifecycle. The ideal candidate brings strong litigation support skills, sound judgment, and the ability to keep deadlines, filings, and case materials organized in a fast-paced legal environment. Responsibilities: • Support attorneys handling litigation matters by managing case-related administrative tasks from initial filing through trial preparation. • Draft, edit, proofread, and finalize legal documents such as pleadings, motions, discovery materials, correspondence, and related case records with careful attention to accuracy. • Prepare and submit filings in state and federal courts using applicable electronic filing platforms while ensuring compliance with procedural rules and deadlines. • Track court dates, filing deadlines, depositions, hearings, and meetings, and maintain organized attorney calendars to keep matters on schedule. • Coordinate logistics for meetings, depositions, and trial-related activities, including travel, conference space, catering, and technology arrangements when needed. • Organize and maintain both digital and physical case files in accordance with firm document management practices and naming conventions. • Assist with client intake, matter opening, and conflict check processes to support smooth case onboarding. • Prepare expense submissions, enter attorney time when requested, and provide additional administrative support to facilitate efficient practice operations. • Help assemble trial materials, exhibits, and case documents, and provide general litigation support to keep matters moving effectively. • Collaborate with attorneys and colleagues across teams to provide coverage, share information, and contribute to a cooperative work environment.
2026-08-14T00:00:00Z

Legal Assistant

New York, NY
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
Robert Half is staffing for a Legal Assistant/ Mail Assistant opportunity with a growing law firm in Midtown Manhattan. This position is focused primarily on the management and distribution of legal mail, ensuring that time-sensitive court correspondence, filings, notices, and legal documents are accurately tracked and delivered to the appropriate team members. The ideal candidate is highly organized, detail-oriented, and understands the importance of deadlines within a legal environment. Location: Midtown Manhattan, NY Pay Rate: $20-$25 per hour Schedule: 30-40 hours per week | 100% Onsite (5 Days per Week)Duration: 2+ months with a potential to extend (Ongoing Temp) ResponsibilitiesMail Processing<ul><li>Manage all incoming and outgoing office mail.</li><li>Process and distribute court mail promptly, ensuring time-sensitive filings, notices, and correspondence reach the appropriate attorney or paralegal.</li><li>Maintain accurate logs and tracking systems for legal correspondence and court-related communications.</li><li>Review incoming legal mail and ensure critical dates and deadlines are identified and communicated appropriately.</li><li>Coordinate with attorneys and legal staff regarding urgent court notices and filings.</li></ul>
2026-08-14T00:00:00Z

Part Time - Admin/Office Assistant

Cheshire, CT
onsite
Permanent / Full Time
22 - 26 USD / Hourly
Part-Time Office Assistant (PERMANENT POSITION)Location: Cheshire, CTPay: Up to $26.00 per hourSchedule: 20–25 hours per week | Flexible HoursEmployment Type: Permanent, Part-Time Our client is a friendly, family-oriented service company with fewer than 10 employees seeking a dependable and detail-oriented Office Assistant to join their team. This is an excellent opportunity for someone looking for a long-term, flexible part-time position in a supportive work environment. This is not ideal for someone looking for full time eventually as the hours will not increase. Responsibilities<ul><li>Perform accurate data entry</li><li>Prepare and process mailings</li><li>File and organize paper and electronic documents</li><li>Assist with general clerical and administrative tasks</li><li>Answer phones and direct calls as needed</li><li>Maintain organized office records</li><li>Provide support to the office team on various day-to-day projects</li></ul>Qualifications<ul><li>Previous office, administrative, or clerical experience preferred</li><li>Strong attention to detail and organizational skills</li><li>Proficient with Microsoft Office (Word, Excel, Outlook)</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and manage multiple tasks</li><li>Reliable, professional, and dependable</li></ul>What Our Client Offers<ul><li>Competitive pay up to $26.00 per hour, based on experience</li><li>Flexible schedule (20–25 hours per week)</li><li>Permanent, long-term position</li><li>Paid Time Off (PTO)</li><li>Friendly, small-team environment where your contributions are valued</li></ul>Please apply to Daniele.Zavarella@roberthalf(com)
2026-08-04T00:00:00Z

Executive Assistant

New Haven, CT
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Executive Assistant to the CEO (non-profit organization)Direct-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. ** Fully onsite role, 5 days per week in the office position ** Robert Half is partnering with a respected mission-driven organization to identify an experienced Executive Assistant who will serve as a key partner to the CEO and leadership team.This is a high-impact role for a polished, proactive professional who excels at keeping executives organized, informed, and focused on top priorities. The Executive Assistant will play an essential role in managing day-to-day operations for the CEO, supporting board activity, coordinating high-level communications, and helping drive follow-through across important initiatives. Main Responsibilities:<ul><li>Serve as a strategic right hand to the CEO, managing a busy schedule and helping prioritize competing demands.</li><li>Coordinate meetings, travel, events, and key engagements with internal and external stakeholders.</li><li>Prepare meeting materials, briefing documents, presentations, and follow-up items to keep priorities moving forward.</li><li>Support Board of Directors operations, including meeting logistics, agendas, materials, minutes, and board communications.</li><li>Track projects, deadlines, and action items across multiple initiatives to ensure strong execution and accountability.</li><li>Draft correspondence and help maintain strong communication with partners, donors, community leaders, and other key contacts.</li><li>Improve administrative systems, filing processes, and workflows to increase efficiency and organization.</li><li>Handle sensitive information with a high level of professionalism, judgment, and discretion.</li></ul> Our client offers a salary range of $60-80k depending on experience, and they also have a very strong benefits package that includes low premium medical/dental/vision plans, 401k match, and 2+ weeks of paid time off. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-08-14T00:00:00Z

Executive Assistant

Patchogue, NY
onsite
Temporary / Contract
30 - 40 USD / Hourly
Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)We are looking to hire a professional, highly skilled executive assistant to maintain various administrative duties for the executive management team.How you will make an impact· Screening calls· Making travel and meeting arrangements· Preparing reports and financial data· Training and supervising other support staff and customer relations
2026-07-31T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Office Manager/ Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff. Responsibilities:• Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.• Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.• Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.• Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.• Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.• Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.• Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.• Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.
2026-07-24T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
80000 - 94000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This role is ideal for someone who excels at managing priorities, keeping schedules organized, and ensuring day-to-day operations run smoothly. The successful candidate will partner with leaders and stakeholders to coordinate meetings, travel, documentation, and expense-related activities with accuracy and professionalism. Responsibilities: • Oversee complex executive calendars, anticipate scheduling conflicts, and adjust priorities to keep daily activities on track. • Prepare, submit, and monitor expense reports while maintaining accurate records and timely follow-up on approvals. • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics. • Organize meetings from start to finish by handling scheduling, confirmations, materials, and follow-up actions. • Serve as a point of coordination between internal teams and external contacts to support efficient communication and planning. • Maintain organized digital and physical documents so information is current, accessible, and properly filed. • Support executive priorities by tracking deadlines, managing administrative tasks, and helping ensure commitments are met.
2026-08-06T00:00:00Z

Hospitality Associate

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Hospitality Associate to support daily front-of-house and meeting space operations in New York, NY. This Contract position is ideal for someone who takes pride in creating a welcoming environment and can manage multiple service-related tasks with strong attention to detail. The person in this role will help ensure conference rooms, kitchen areas, and catering spaces are organized, fully stocked, and ready to support an efficient office experience. Responsibilities: • Prepare meeting and conference spaces based on the daily calendar, arranging room layouts, refreshments, and audio/visual equipment as needed. • Restore conference rooms to their standard condition after each use, removing materials, resetting furniture, and coordinating returns with external vendors when required. • Monitor kitchen, pantry, and catering areas throughout the day to maintain cleanliness, organization, and readiness for employees and guests. • Track inventory levels for food service and catering supplies, and help ensure essential items remain available. • Coordinate with vendors and internal stakeholders to support smooth delivery, setup, and post-event service needs. • Inspect shared hospitality areas regularly and address presentation or service issues promptly to maintain a consistent environment. • Balance competing priorities and scheduled activities efficiently while meeting service expectations across multiple spaces.
2026-07-28T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a skilled Legal Practice Assistant to provide comprehensive support to attorneys across multiple legal disciplines. This position is well suited for someone who can balance competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven legal environment. The successful candidate will play an important role in keeping daily operations organized while supporting attorneys, clients, and internal teams with professionalism and accuracy. Responsibilities: • Coordinate complex calendars for several attorneys, including arranging meetings, travel plans, and event logistics while keeping schedules aligned with changing priorities. • Prepare, revise, and finalize a variety of legal materials such as agreements, pleadings, correspondence, and related documents with a strong focus on formatting and accuracy. • Organize and maintain client and matter records in both digital and physical formats using established document management practices and systems. • Assist with legal and case-related research by gathering relevant information, tracking correspondence, and assembling supporting documentation for attorney review. • Handle administrative support activities tied to new matters, client intake processes, expense submissions, and attorney time entry. • Provide filing support for state and federal matters, including electronic court submissions and related document preparation. • Serve as a dependable team resource by offering coverage for colleagues when needed and helping maintain continuity across the practice. • Foster effective working relationships with attorneys, clients, and staff while exercising sound judgment and preserving confidentiality in all interactions.
2026-07-29T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-07-17T00:00:00Z