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37 results for Office Specialist in Colorado Springs, CO

Accounting Specialist

Commerce City, CO
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an Accounting Specialist to join our team in Colorado in a contract-to-permanent capacity. This position is ideal for someone who enjoys balancing accounting responsibilities with administrative support while keeping financial operations accurate and well organized. The role will focus on day-to-day payables and receivables activity, documentation control, reporting, and audit support in a fast-paced environment. Responsibilities: • Process a high volume of payable transactions and ensure invoices are reviewed, coded, and submitted accurately and on time. • Handle outgoing payments for vendor invoices, company credit card activity, fuel expenses, utility services, and other operating costs. • Manage accounts receivable tasks, billing activity, and account reconciliations to support accurate month-to-month financial records. • Maintain orderly financial files and supporting documentation so records remain complete, current, and easy to retrieve. • Prepare schedules, reports, and backup materials for external parties and respond to information requests during annual audit activities. • Track grant-related spending and preserve detailed expenditure records to support funding accountability. • Monitor inventory records and maintain compliance documentation required for operational and financial reporting. • Assist with purchasing coordination, office supply ordering, and general office administration as needed.
2026-05-29T17:14:14Z

Office Services Associate

Denver, CO
onsite
Temporary / Contract
21.85 - 23.00 USD / Hourly
We are looking for an adaptable Office Services Associate to support day-to-day administrative and operational needs for a client site in Denver, Colorado. This is a Contract position focused on delivering dependable back-office support across copy, mail, scanning, reception-adjacent tasks, and general office upkeep. The ideal candidate brings strong customer service skills, sound judgment, and the flexibility to work in a fast-moving environment while maintaining accuracy and professionalism. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work accurately in required logs. • Complete copy, scanning, mail, and document intake assignments according to established procedures and committed turnaround times. • Organize daily priorities to ensure work is processed, finished, and delivered on schedule for internal teams and client stakeholders. • Monitor multifunction equipment, replenish paper and toner, and address routine operating issues before escalating more complex problems. • Inspect completed work for accuracy and presentation quality, while also supporting quality checks across shared team output when needed. • Prepare conference rooms and shared office areas by restocking supplies and maintaining a clean, orderly environment for meetings and daily use. • Communicate proactively with supervisors and clients regarding deadlines, job status, or service concerns to keep work moving efficiently. • Support additional front-of-office, hospitality, audio/visual, or facility-related tasks as business needs require. • Handle physical materials and packages safely, including regular lifting of items weighing up to 50 pounds.
2026-05-26T13:33:48Z

Purchasing Specialist

Colorado Springs, CO
onsite
Temporary / Contract
38.00 - 43.00 USD / Hourly
We are looking for a detail-oriented Purchasing Specialist to support procurement operations for a Contract position based in Colorado Springs, Colorado. This role focuses on coordinating purchasing activities, managing order flow, and helping the purchasing department maintain accurate and timely transactions. The ideal candidate brings strong organizational skills, sound judgment, and the ability to work effectively with vendors and internal teams. Responsibilities: • Create, review, and process purchase orders to ensure materials and services are ordered accurately and on schedule. • Coordinate day-to-day procurement tasks by tracking requests, confirming specifications, and following purchases through completion. • Work closely with vendors to obtain pricing, verify availability, and resolve order-related issues in a timely manner. • Support the purchasing department by maintaining organized records, updating procurement documentation, and monitoring open orders. • Communicate with internal stakeholders to clarify purchasing needs and align orders with operational priorities. • Assist with merchant services-related activities as needed, including coordinating payment-related purchasing support and vendor interactions.
2026-05-29T18:24:11Z

Part Time Collections Specialist

Denver, CO
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
Robert Half is seeking a Part-Time Collections Specialist for a public sector and education client to support accounts receivable and collections efforts. This role will be responsible for contacting customers regarding outstanding balances, resolving billing discrepancies, and ensuring timely payment on assigned accounts. The ideal candidate will have prior collections and billing experience, strong communication skills, and the ability to work effectively in a professional, service-oriented environment. This position is 80% onsite. Key Responsibilities:<ul><li>Manage collection activities for past-due accounts in a timely and professional manner.</li><li>Review account balances, aging reports, and payment history to prioritize collection efforts.</li><li>Contact clients by phone and email to follow up on outstanding invoices and payment status.</li><li>Research and resolve billing discrepancies, invoice questions, and payment issues.</li><li>Work closely with internal departments to ensure accurate billing and account reconciliation.</li><li>Document collection activity and maintain detailed account notes.</li><li>Prepare reports on collection status and outstanding receivables as needed.</li><li>Maintain professionalism and confidentiality while working with public sector and education accounts.</li></ul>
2026-06-02T19:18:42Z

Legal Operations Specialist – Legal Support

Englewood, CO
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for a detail-oriented Legal Operations Specialist to support the performance and continuous improvement of the firm’s legal technology environment in SE Denver. This position combines legal support knowledge with systems administration and operational problem-solving, with a strong focus on Filevine and related tools. The person in this role will partner with attorneys, firm leadership, and technical teams to strengthen workflows, improve user adoption, and help the organization deliver efficient client service. For immediate consideration, please send your resume to amy.thomas@roberthalf[dot][com]. Responsibilities:• Oversee the day-to-day administration of the Filevine platform, including configuration settings, user roles, permissions, and data governance practices.• Build and refine workflows, custom fields, templates, task structures, and deadline tracking processes to support consistent legal operations across the firm.• Coordinate account provisioning, licensing, onboarding, and offboarding activities to maintain accurate access and reliable system records.• Work with external vendors and technical partners to troubleshoot system issues, support integrations, and assess new tools that align with business needs.• Monitor platform updates and feature releases, then guide implementation planning and user readiness for enhancements.• Review existing operational processes, identify inefficiencies, and recommend practical technology-driven improvements that increase effectiveness.• Lead training sessions for attorneys and staff, creating clear documentation, reference materials, and self-service resources to support ongoing learning.• Act as a primary support contact for system users, resolving questions promptly and escalating more complex issues when needed.• Support firm-wide technology rollouts and adoption efforts related to legal systems and workflow changes.• Collaborate with practice leaders and the IT Director to align platform capabilities with operational priorities and service expectations.
2026-06-09T23:14:22Z

Cash Applications Specialist

Centennial, CO
remote
Temporary / Contract
31.00 - 36.00 USD / Hourly
Robert Half is seeking a detail-oriented Cash Application Specialist to support our Accounts Receivable team. This role is responsible for the accurate and timely posting of incoming payments, reconciliation of customer accounts, and resolution of payment discrepancies. The ideal candidate is organized, analytical, and comfortable working in a fast-paced environment with high transaction volume. This position is contract to hire and is full time, 100% onsite in Centennial, CO. No relocation at this time, please no out of state applicants. Key Responsibilities<ul><li>Apply customer payments accurately and timely to accounts receivable balances, including checks, ACH, wires, lockbox, and credit card transactions</li><li>Research and resolve unapplied cash, short payments, overpayments, deductions, and other payment discrepancies</li><li>Reconcile daily cash receipts to bank deposits and internal records</li><li>Maintain accurate customer account records and support account reconciliation activities</li><li>Review remittance advice and supporting documentation to ensure proper posting and allocation of funds</li><li>Collaborate with collections, billing, customer service, and other internal teams to resolve payment and remittance issues</li><li>Prepare cash posting reports and assist with month-end close activities related to accounts receivable</li><li>Monitor unapplied cash and help identify aging items requiring follow-up</li><li>Support internal controls, audit requests, and compliance with company policies and procedures</li><li>Identify process improvement opportunities to enhance efficiency and reduce posting errors</li></ul>
2026-06-01T22:53:43Z

Accounts Receivable Specialist

Denver, CO
onsite
Permanent / Full Time
58240.00 - 66560.00 USD / Yearly
We are looking for an Accounts Receivable Specialist to join our team in Denver, Colorado. In this role, you will handle customer invoicing, payment collections, and resolution of billing discrepancies, ensuring accurate and efficient accounts receivable processes. This position requires a detail-oriented individual who can communicate effectively and manage high volumes of transactions with precision. Responsibilities: • Conduct timely and accurate invoicing, monitor aging reports, and reconcile customer accounts. • Perform payment collection calls and send correspondence to address outstanding invoices. • Investigate and resolve customer chargebacks, billing issues, and disputes in a thorough and efficient manner. • Obtain and review required documentation for deductions, and request repayment for invalid deductions. • Accurately record and allocate customer payments while resolving unapplied funds. • Respond promptly to customer inquiries regarding billing, payment terms, and account balances. • Process write-offs, credit memos, and debit memos in accordance with established protocols. • Generate ad hoc reports for customers, sales teams, and other stakeholders as needed. • Collaborate with the Accounts Receivable Supervisor and Accounting Manager to support departmental objectives. • Maintain confidentiality when handling sensitive information and perform additional duties as assigned.
2026-05-31T14:03:43Z

Patient Billing Resolution Specialist

Denver, CO
remote
Temporary / Contract
28.00 - 29.14 USD / Hourly
Robert Half is seeking skilled, customer-oriented Patient Billing Resolution Specialist for a remote contract opportunity with a premier revenue cycle client. As a remote role, this position is open to anywhere in the United States but operates out of Pacific time. This position will support patients through revenue cycle and billing functions. The ideal Patient Billing Resolution Specialist will be a dynamic, flexible candidate who is detail-oriented and comfortable with high volumes of communication. Apply for this Patient Billing Resolution Specialist opportunity today! Responsibilities:<ul><li>Oversee the Coordination of Benefits to assist patients with managing billing and denials.</li><li>Act as liaison between patients and insurance companies.</li><li>Handle high-volume communication: letters, text messages, and three-way calls.</li><li>Investigate accounts thoroughly to achieve optimal resolution—primarily getting insurance to pay claims.</li><li>Maintain documentation and patient files through the resolution process.</li></ul>
2026-06-12T17:58:45Z

Financial Analyst III (Contractor)

Englewood, CO
onsite
Temporary / Contract
30.00 - 38.00 USD / Hourly
We are looking for an experienced Financial Analyst III to support program accounting activities for a Long-term Contract position based in Englewood, Colorado. In this role, you will oversee monthly payment and accrual activities, deliver financial reporting and analysis, and help maintain accurate results during recurring close cycles. This opportunity is ideal for a finance specialist with strong attention to detail who can work independently, interpret large volumes of data, and provide reliable insight to support business decisions. Responsibilities: • Manage monthly network payment and accrual activities, ensuring transactions are recorded accurately and completed on schedule. • Reconcile payment and accrual balances, investigate discrepancies, and resolve issues that could affect financial reporting or subscriber-related results. • Examine large and complex data sets using database and query tools to calculate financial results, generate reporting, and support transactional analysis. • Develop and apply financial models, while contributing to budget planning and forecast preparation as directed by leadership. • Monitor operating and financial performance indicators to identify trends, evaluate risk, and recommend opportunities for efficiency and cost improvement. • Prepare recurring financial reports for weekly, monthly, quarterly, and annual reporting cycles, including support for month-end and year-end close activities. • Create, review, and post journal entries with attention to accuracy, completeness, and compliance with accounting requirements. • Support process improvement initiatives by identifying control gaps, standardizing workflows, and recommending more effective reporting and analysis methods. • Review network audit items, conduct research and tracking, and help establish a more streamlined approach for analysis and follow-up. • Complete ad hoc financial research, reporting, and analytical projects while exercising sound judgment and managing priorities independently.
2026-06-10T20:13:35Z

Accounts Receivable Clerk

Greenwood Village, CO
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are looking for an experienced Accounts Receivable Clerk to join our team in Greenwood Village, Colorado. In this role, you will play a key part in managing the company's receivables, ensuring accurate and timely processing of payments, and maintaining strong relationships with clients. This is an excellent opportunity to contribute to a growing organization and work in a collaborative environment. Responsibilities:• Process and manage accounts receivable activities, including invoicing and payment tracking.• Conduct commercial collections to ensure timely receipt of outstanding payments.• Handle cash applications, ensuring accurate allocation of payments to accounts.• Monitor and reconcile accounts to maintain accurate financial records.• Collaborate with internal teams to address billing discrepancies and resolve issues efficiently.• Prepare reports on receivables status and provide updates to management.• Maintain strong communication with clients to ensure smooth payment processes.• Assist with auditing and compliance tasks related to accounts receivable.• Support process improvement initiatives to enhance efficiency in receivables management.• Work closely with the finance team to coordinate cash flow operations. Any AR person with construction experience is huge plus! If you or anyone you know is interested in this AR specialist role please apply to this posting and call Vanessa Sutton and reference the AR Specialist role in DTC.
2026-05-17T02:48:44Z

AR Specialist

Denver, CO
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Partnering with a retail company in Denver, CO seeking an AR Specialist to join their team! This person will be responsible for full-cycle AR duties for one entity of the organization, including cash applications, collections, inventory returns, vendor account setup, issuing credits, managing spreadsheets, and more. This is a great role with work/life balance. They are in office 4 days/week, with 1 day from home, weekly. Benefits for the AR Specialist are great including 2+ weeks PTO, sick days, floating holidays + 8 corporate holidays. The company offers competitive health/vision/dental coverage and a 401k with company match.
2026-05-17T02:43:45Z

Accounting Assistant

Colorado Springs, CO
onsite
Temporary / Contract
21.00 - 21.00 USD / Hourly
We are looking for an Accounting Assistant to support daily financial and administrative operations for a construction-focused organization in Colorado Springs, Colorado. This Long-term Contract position is ideal for someone who enjoys maintaining accurate records, assisting with invoice processing, and helping keep office functions running smoothly. The role offers a blend of accounting support and general office coordination, with occasional opportunities to assist in additional areas as business needs allow. Responsibilities:• Coordinate the flow of vendor invoices by distributing them for review, monitoring approval status, and helping ensure timely payment processing.• Enter accounting data accurately into company systems and assist with payment-related tasks to keep accounts current and organized.• Support billing activities by pairing invoice documentation with related billing records and confirming that backup materials are complete.• Maintain organized filing systems for both accounting and human resources documents to improve record accessibility and compliance.• Assist with accounts payable and accounts receivable activities, including coding invoices and supporting routine transaction processing.• Provide general office support by setting up conference rooms for occasional meetings and maintaining orderly shared spaces such as kitchen and supply areas.• Offer limited assistance with marketing-related tasks when workload permits and priorities align with accounting support needs.• Answer the phones and direct them appropriately with an average of ~6-8 per hour.
2026-06-08T17:54:14Z

Receptionist

Golden, CO
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
Law Firm Receptionist Our client, a very prestigious family law firm located in West Denver is looking for a 2 plus years professional and impressive receptionist and administrative assistant to support the front desk, attorneys, paralegals and staff with first contact interfacing with potential clients, current clients, and opposing counsel. This position will also be responsible for scheduling and calendaring, document management, client intakes, and client communication. a 4 year degree is required for this position. A successful candidate will have skills with Microsoft Office Suite and case management software, great communication skills, attention to detail, and a strong work ethic. The firm offers an excellent pay and very competitive benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-06-08T20:18:46Z

Staff Accountant

Greenwood Village, CO
onsite
Permanent / Full Time
68000.00 - 90000.00 USD / Yearly
We are looking for a Staff Accountant to join a growing organization. This position is ideal for an accounting specialist who enjoys maintaining accurate financial records, supporting day-to-day accounting operations, and collaborating with colleagues across the business. The role offers the opportunity to contribute to core accounting processes while helping ensure compliance and financial integrity. Responsibilities: • Prepare and post journal entries to support accurate and timely month-end and year-end close activities. • Reconcile general ledger accounts and investigate discrepancies to maintain reliable financial reporting. • Assist with accounts payable functions, including reviewing transactions and ensuring proper coding and documentation. • Support corporate tax and sales tax activities by organizing data, preparing schedules, and assisting with filings. • Maintain the integrity of accounting records by reviewing transactions for accuracy, completeness, and policy compliance. • Work closely with internal team members to resolve accounting issues and improve the efficiency of routine processes. • Contribute to the preparation of financial reports and other supporting analyses requested by management.
2026-05-15T22:43:45Z

Accounts Payable Clerk

Colorado Springs, CO
onsite
Temporary / Contract
22.00 - 22.00 USD / Hourly
We are looking for a dependable Accounts Payable Clerk to join a team on a contract basis. This position supports day-to-day payment operations by ensuring invoices are reviewed, entered, and processed accurately while maintaining strong vendor and financial records. The ideal candidate brings a careful, organized approach to accounting tasks and can manage recurring deadlines in a busy, fast-paced environment. Responsibilities: • Process incoming vendor invoices accurately and within established timelines to support smooth payment operations. • Compare billing documents with purchase orders, receipts, and related records to confirm completeness and accuracy before payment. • Assign appropriate accounting codes and enter payable transactions into the financial system with a high level of precision. • Coordinate routine payment activity, including check runs, electronic payments, and wire transactions, in accordance with company procedures. • Review vendor account statements, investigate discrepancies, and work toward timely resolution of billing issues. • Respond to payment-related questions from suppliers and internal teams in a timely and thorough manner. • Maintain orderly accounts payable documentation and ensure records are current, accessible, and audit-ready. • Support month-end accounting activities by preparing reports and assisting with reconciliations tied to payable accounts. • Follow internal controls and established financial policies while providing additional administrative or accounting assistance as needed.
2026-06-11T22:18:37Z

Web Content Migration

Denver, CO
remote
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a detail-focused web content specialist to support a contract assignment based in Denver, Colorado. In this role, you will help move and organize marketing and product content into a WordPress website while maintaining consistency, accuracy, and speed. This opportunity is well suited for someone who works efficiently with high volumes of structured content and is comfortable following established publishing standards. Responsibilities: • Transfer marketing copy, product information, and related website materials from source documents into a WordPress platform • Apply consistent page formatting and content structure in line with established brand and publishing guidelines • Review entries carefully to confirm content is complete, accurate, and free of formatting errors • Manage a steady volume of repetitive updates while meeting project deadlines and quality expectations • Track progress throughout assigned migration work and raise content gaps, inconsistencies, or issues as they arise • Support website content migration activities across large sets of pages and product-related materials • Perform light HTML adjustments when needed to preserve layout, readability, and presentation within the CMS
2026-06-09T15:58:41Z

Payroll Clerk

Greenwood Village, CO
onsite
Permanent / Full Time
67000.00 - 73000.00 USD / Yearly
We are looking for a dedicated Payroll Clerk to join our team in Greenwood Village, Colorado. This role is ideal for someone with a strong background in payroll operations and a commitment to ensuring accuracy and efficiency in payroll processes. The position offers an opportunity to contribute to a collaborative environment where attention to detail and time management are highly valued. Responsibilities:• Process full-cycle payroll for employees, ensuring accuracy and compliance with company policies.• Handle payroll for 101-500 employees, including calculations, deductions, and disbursements.• Manage garnishments and other payroll adjustments in accordance with legal requirements.• Review and verify payroll data to maintain accuracy and resolve discrepancies.• Collaborate with other departments to address payroll inquiries and provide timely solutions.• Utilize intermediate Excel skills to analyze payroll data and generate reports.• Ensure timely submission of payroll taxes and compliance with regulations.• Maintain confidentiality of employee information and payroll records.• Assist with audits and reporting related to payroll processes.• Continuously improve payroll procedures to enhance efficiency and accuracy. If you or anyone you know is interested in this Payroll Specialist role please apply to this posting and call Vanessa Sutton and reference payroll specialist role in DTC.
2026-06-13T01:43:40Z

Accounts Payable Clerk

Englewood, CO
onsite
Permanent / Full Time
54000.00 - 58000.00 USD / Yearly
Robert Half is partnering with a growing manufacturing client on an Accounts Payable Specialist opening. This role will report to the Controller and be part of a dynamic team. Key Responsibilities<ul><li>Manage full-cycle accounts payable, including 3-way matching</li><li>Code invoices and expenses to the appropriate GL account, cost center, and accounting period</li><li>Coordinate with department leaders and general managers to obtain proper payment approvals</li><li>Research and resolve accounts payable issues in a timely manner</li><li>Issue customer refunds, ensuring proper supporting documentation</li><li>Process and oversee employee expense reimbursements and reporting</li><li>Monitor and manage the accounts payable email inbox, routing inquiries appropriately</li><li>Collect and maintain vendor W-9 documentation</li><li>File all vendor payments and supporting documents electronically</li><li>Perform additional accounting-related duties as assigned</li></ul>This role is 100% in office. To be considered must live in Colorado.
2026-05-17T02:53:48Z

Benefits coordinator

Denver, CO
remote
Temporary / Contract
28.00 - 29.00 USD / Hourly
Coordination of Benefits Specialist - <ul><li>This team is looking for a dedicated caregiver who is eager to help patients resolve their insurance billing issues. </li><li>2+ years' experience with insurance follow up or denials, as well as customer service experience. </li><li>The focus of this position is to work between patient and insurance companies to resolve their coordination of benefits claim denials. </li><li>Calls between the patient and insurance team together are the primary driving force as well as the inbound/outbound call center that is manned by this team.</li></ul>Key Responsibilities:<ul><li>Oversee the Coordination of Benefits Denial Team.</li><li>Act as liaison between patients and insurance companies.</li><li>Handle high-volume communication: letters, text messages, and three-way calls (a major advantage of this program).</li><li>Investigate accounts thoroughly to achieve optimal resolution—primarily getting insurance to pay claims.</li></ul>
2026-06-12T17:00:21Z

Payroll Clerk

Lakewood, CO
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
Robert Half is supporting the recruiting efforts of a company in the manufacturing industry to find a Payroll Specialist. This is a full time, permanent position in Lakewood. It is hybrid, and is paying $30-33.36/hr. Additional information and job requirements are below. For a full job description with company information, and for immediate consideration, please email your resume to Morgan.Racicot(at symbol) roberthalf (dotcom) today … or your Robert Half recruiter if you have one!! Benefits include comprehensive health, dental, vision, retirement investment options, PTO and more!
2026-05-14T00:08:42Z

Editorial Assistant

Littleton, CO
onsite
Temporary to Hire
29.00 - 34.00 USD / Hourly
We are looking for an Editorial Assistant to support publication quality and accuracy for a non-profit organization. This contract opportunity is ideal for a detail-focused editing specialist who enjoys refining scientific content and collaborating with authors and production colleagues. The person in this role will help prepare written materials for publication while maintaining consistency with established editorial standards and meeting project deadlines. Responsibilities: • Edit and polish scientific manuscripts to ensure correct grammar, spelling, punctuation, and consistent application of editorial style guidelines. • Partner with a small production team to move copyediting assignments through the workflow efficiently and on schedule. • Coordinate with authors to review revisions, resolve questions, and bring documents to final publication readiness. • Carry out additional proofreading, editorial review, and document refinement tasks based on publishing needs. • Support publication operations through administrative and clerical duties connected to editorial projects. • Verify written content for clarity, consistency, and accuracy across materials before final release.
2026-05-14T17:29:03Z

Payroll Administrator

Centennial, CO
onsite
Permanent / Full Time
70000.00 - 95000.00 USD / Yearly
Robert Half is supporting the recruiting efforts of a company in the software industry to find a Senior Payroll Specialist. This is a full time, permanent position in DTC area. It is hybrid, and is paying $75-95k. Additional information and job requirements are below. For a full job description with company information, and for immediate consideration, please email your resume to Morgan.Racicot(at symbol) roberthalf (dotcom) today … or your Robert Half recruiter if you have one!! The Payroll Administrator is responsible for:<ul><li> Contact employees via email and phone to obtain timesheet approvals</li><li> Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.</li><li> Perform clerical duties such as filing, scanning, faxing, photocopying, etc.</li><li> Data entry into Excel and the ADP payroll system</li><li> Enter and audit union calculations via Excel as instructed</li><li> Download and distribute/save reports as instructed</li><li> Build and run custom reports out of ADP</li><li> Other duties as assigned</li></ul>
2026-05-23T00:28:47Z

Administrative Assistant

Aurora, CO
onsite
Permanent / Full Time
28.00 - 31.00 USD / Hourly
We are looking for an Administrative Assistant with relevant experience to help keep a busy dental office running smoothly in Aurora, Colorado. This position supports both patient-facing front desk activities and essential administrative tasks, with a strong emphasis on insurance coordination, scheduling, and record accuracy. The ideal candidate brings prior dental office experience, confidence using Dentrix, and a detail-oriented approach to patient service and team collaboration. Responsibilities: • Welcome patients upon arrival, guide them through intake and departure procedures, and create a welcoming front office experience. • Review dental coverage details before visits by confirming eligibility, benefits, and plan information with insurance providers. • Prepare and transmit claims, track unpaid items, apply payments accurately, and assist with resolving outstanding account issues. • Communicate expected out-of-pocket costs, co-pay amounts, and coverage information so patients understand their financial responsibilities. • Keep patient files current by updating personal details, insurance records, and supporting documentation with a high degree of accuracy. • Use Dentrix to organize calendars, maintain account information, document office activity, and support day-to-day administrative workflows. • Partner with providers and office staff to maintain an efficient schedule and support steady patient movement throughout the day. • Process payments, issue receipts, and complete routine clerical work such as scanning, filing, correspondence, and data entry. • Follow confidentiality requirements and office procedures to protect patient information and support compliant operations.
2026-06-04T16:43:45Z

Administrative Coordinator

Littleton, CO
onsite
Temporary to Hire
24.00 - 25.00 USD / Hourly
Project Coordinator We are looking for a Project Coordinator to join a wholesale distribution organization in Littleton, Colorado on a contract basis with the potential for a permanent role. This position supports the full lifecycle of incoming sales orders, partnering closely with sales representatives, clients, warehouses, and internal teams to keep projects moving accurately and on schedule. The ideal candidate brings strong administrative coordination skills, works confidently with manual processes, and can manage competing priorities with minimal day-to-day oversight. Responsibilities: • Receive and process sales-related documentation from representatives, establish project records, and prepare files for handoff to the next phase of coordination. • Communicate with sales staff, customers, and internal partners to provide updates, resolve routine questions, and keep activities aligned. • Place product orders and track each step through scheduling, shipment timing, and delivery readiness to help ensure deadlines are met. • Coordinate with warehouse teams on outbound inventory, storage needs, and delivery timing, especially when project schedules shift. • Maintain accurate administrative and operational records in spreadsheets and related systems to support visibility across active work. • Generate invoices and assist with order-related documentation, reporting, and general administrative follow-up. • Monitor multiple active projects at once, identify delays or gaps, and take action to keep tasks organized and progressing. • Operate effectively within a process-driven environment that includes a significant amount of manual coordination and tracking.
2026-06-11T16:58:39Z

Bookkeeper

Denver, CO
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are looking for a detail-oriented Bookkeeper to join our team in Denver, Colorado. This role is vital in managing financial records and ensuring accuracy across accounts payable, accounts receivable, payroll, and tax compliance. The ideal candidate will thrive in a collaborative environment, possess strong organizational skills, and have a proactive approach to improving processes. Responsibilities: • Prepare and issue client invoices, monitor receivables, and maintain timely follow-ups to ensure payments are collected. • Process vendor invoices, review for accuracy, and schedule timely payments to avoid penalties. • Perform daily banking tasks, reconcile accounts, and prepare weekly payment proposals. • Manage bi-monthly payroll processes, including calculating wages, handling deductions, and maintaining compliance with regulations. • Ensure accurate tax filings, including corporate, excise, and income taxes, as well as 1099 forms. • Organize and maintain financial records both digitally and physically to guarantee proper documentation for audits. • Generate financial reports and assist in preparing documentation for audits. • Address employee payroll inquiries while maintaining confidentiality and accuracy. • Support administrative tasks such as data entry, meeting coordination, and maintaining office supplies inventory.
2026-05-23T00:23:43Z