Add your latest resume to match with open positions.

12 results for Office And Facilities Assistant in Colorado Springs, CO

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
26.60 - 30.80 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support front desk operations and day-to-day office coordination in Denver, Colorado. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, handling a wide range of administrative tasks, and keeping workplace services running smoothly. The role includes visitor support, clerical assistance, meeting coordination, and light facility oversight within an office setting. Responsibilities: • Oversee daily opening and closing activities for the office to ensure the workplace is ready for staff and visitors. • Welcome guests, answer incoming calls, and provide courteous front desk assistance while directing inquiries appropriately. • Process incoming and outgoing mail, including preparing high-volume envelopes with mailing equipment when needed. • Maintain shared kitchen and office spaces by preparing coffee, replenishing refreshments, unloading dishwashers, and monitoring overall cleanliness. • Track inventory levels and arrange orders for office materials, kitchen supplies, and meeting refreshments. • Support document organization and records filing for departmental administrative materials, including business forms and related paperwork. • Coordinate meeting logistics by scheduling rooms, arranging food service, and assisting with basic audiovisual or technology setup. • Provide occasional administrative support to leadership and complete additional office tasks as assigned. • Perform notary acknowledgements when certified, or pursue certification if requested for the role.
2026-04-23T22:13:47Z

Office Assistant

Denver, CO
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Denver, Colorado. This role involves providing essential administrative support to ensure smooth day-to-day operations. The ideal candidate will be organized, proactive, and capable of handling multiple office tasks efficiently. Responsibilities: • Greet visitors and provide receptionist support by answering and directing inbound calls professionally. • Organize and maintain digital and physical files by scanning and filing documents accurately. • Perform general clerical duties, including data entry, copying, and distributing correspondence. • Manage office supplies and ensure that common areas are tidy and well-stocked. • Assist in scheduling meetings and maintaining calendars for team members. • Provide support for various administrative tasks to facilitate efficient office workflows.
2026-04-16T20:08:42Z

Legal Assistant

Golden, CO
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
Legal Assistant Our client, a very prestigious law firm in Golden is seeking a highly organized and motivated 3 plus years experienced Legal Assistant to join their dynamic legal team. As a Legal Assistant, you will provide comprehensive administrative support to three lawyers and three paralegals. Your role will encompass a wide range of responsibilities including scheduling, document management, potential client intakes, email and calendar management, phone answering, mail handling, supply ordering, and supporting in-office meetings. Additionally, if you possess legal experience, there is an opportunity to take on additional tasks such as basic pleadings and filings, mediation and trial scheduling, as well as providing administrative and travel arrangement support for the employer's speaking engagements and seminars. Responsibilities: • Manage the calendars of three lawyers and three paralegals, scheduling appointments, meetings, and court appearances efficiently • Conduct potential client intakes, gather necessary information, and assist with client file creation • Assist with document management tasks, ensuring accurate organization, retrieval, and storage of legal files and records • Collaborate with the part-time file clerk to ensure smooth document workflow and file maintenance • Manage and prioritize incoming and outgoing emails, responding to inquiries or forwarding messages to the appropriate recipients • Answer incoming phone calls, provide basic information, and direct calls to the appropriate individuals within the firm • Handle incoming and outgoing mail, ensuring proper distribution and timely delivery • Coordinate the shipment of legal documents and packages via FedEx or other courier services as needed • Monitor and maintain office supplies inventory, placing orders when necessary • Provide support for in-office meetings, including preparing conference rooms, arranging catering, and ensuring necessary equipment is available • If possessing legal experience, assist with basic pleadings and filings, mediation and trial scheduling, and other legal tasks as assigned • Provide support for the employer's travel arrangements for speaking engagements and seminars, including itinerary planning, booking accommodations, and managing expense reports Requirements: • Previous experience as a legal assistant or similar administrative role is preferred • Proficient in MS Office suite (Word, Excel, Outlook, PowerPoint) and legal research tools • Excellent organizational skills and ability to manage multiple tasks and prioritize effectively • Strong attention to detail and accuracy in all work • Exceptional written and verbal communication skills • Ability to handle sensitive and confidential information with utmost professionalism • Strong interpersonal skills and ability to work collaboratively within a team • Flexibility to adapt to changing priorities and work in a fast-paced environment • Familiarity with legal procedures and terminology is an advantage • Ability to handle basic pleadings and filings, mediation and trial scheduling, and travel support is a plus This position offers a competitive salary and benefits package, along with opportunities for growth and professional development. To apply, please submit your resume, cover letter, and any relevant references to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-03-25T22:48:40Z

Executive Assistant

Aurora, CO
onsite
Temporary / Contract
36.00 - 38.00 USD / Hourly
Executive Assistant We are looking for an experienced, bilingual Executive Assistant to provide dedicated support to a high-level executive in Aurora, Colorado. This is a contract position that requires fluency in Spanish, exceptional organizational skills, attention to detail, and the ability to manage complex schedules. The ideal candidate will excel in a manual, paper-based environment while demonstrating professionalism in handling sensitive matters. Responsibilities: • Manage the elected official’s calendar, ensuring all meetings, events, and appointments are accurately scheduled and updated. • Coordinate with developers, representatives, and other officials to confirm meeting times and secure necessary details. • Send timely reminders throughout the day to ensure punctuality for scheduled commitments. • Prepare daily binders with comprehensive information, including maps, meeting details, and schedules for the following day. • Facilitate travel arrangements, including booking transportation and accommodations when necessary. • Ensure all attendees have the required information for upcoming meetings and events. • Handle light accounts payable tasks as needed. • Demonstrate sound judgment in deciding when to act independently or seek guidance. • Maintain professionalism and discretion, especially when working in a government or elected official setting.
2026-04-27T21:44:08Z

Workplace Exp Coordinator

Denver, CO
remote
Temporary / Contract
22.50 - 24.50 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace operations at an onsite location in Denver, CO. This contract position is ideal for someone who enjoys creating a welcoming environment for employees and visitors while keeping office services organized and running smoothly. The role combines customer-facing support, administrative coordination, event assistance, and vendor communication to help maintain a positive and efficient workplace experience. Responsibilities:• Welcome employees, guests, and visitors with a detail-oriented approach while managing check-in activities, visitor access, and parking pass distribution in alignment with site security procedures.• Support front desk and workplace service operations by handling mail, office supply coordination, onboarding support, and other general administrative tasks needed for day-to-day office function.• Arrange workplace logistics such as dining reservations, business-related activities, and service requests to ensure timely support for internal stakeholders.• Enter, monitor, and follow up on janitorial and maintenance requests, coordinating with the appropriate teams to help resolve facility-related needs.• Plan and assist with onsite meetings and events by organizing space reservations, room setup and breakdown, and delivery of required materials or supplies.• Respond to employee, guest, and coworker questions or concerns with a customer-focused mindset, providing clear resolutions or escalating issues when appropriate.• Work closely with external vendors and service providers to support workplace needs and confirm services are delivered as expected.• Follow building-specific emergency and safety procedures, notifying the proper contacts when issues arise to help protect all occupants.• Communicate routine and moderately detailed information clearly to team members and stakeholders while carrying out assigned processes and established procedures.
2026-04-23T17:38:43Z

Administrative Coordinator

Lone Tree, CO
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
Administrative Coordinator We are looking for an Administrative Coordinator to join our team on a contract basis in Lone Tree, Colorado. In this role, you will provide essential administrative support to ensure smooth daily operations and effective coordination of tasks. Ideal candidates are detail-oriented, highly organized, and skilled in managing multiple priorities. Responsibilities: • Manage and coordinate calendars to ensure efficient scheduling and time management. • Handle inbound calls, providing attentive and timely responses to inquiries. • Organize and oversee budget processes to maintain financial accuracy. • Utilize Concur and other systems to process expense reports and manage travel arrangements. • Facilitate virtual meetings using Cisco Webex to support team collaboration. • Collaborate with teams to maintain and update CRM systems for accurate data tracking. • Assist with the creation and management of banner ads and other marketing materials. • Support payroll operations, including ADP-related tasks. • Ensure clear and effective communication across departments and teams. • Monitor and track project timelines using tools like About Time.
2026-04-09T15:43:46Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
22.16 - 25.66 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Denver, Colorado. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating logistics, and keeping schedules and workplace details running smoothly. The role will provide hands-on assistance to visitors, new team members, and on-site leadership while helping maintain efficient administrative processes across the office. Responsibilities: • Welcome visitors and incoming guests with professionalism, ensuring a positive front-office experience and directing them appropriately. • Coordinate meal arrangements, meeting logistics, and event details to support smooth day-to-day office activities and special gatherings. • Assist with onboarding by organizing access materials, preparing welcome items, and scheduling interviews and orientation-related activities. • Prepare conference rooms before meetings and restore spaces afterward to maintain an orderly and functional office environment. • Manage calendars and scheduling needs for office activities and support on-site leaders with administrative requests as they arise. • Maintain inventory of office supplies, snacks, and related workplace materials by tracking needs and placing orders in a timely manner. • Handle general administrative support duties such as data entry, answering inbound calls, and assisting with reception-related tasks. • Provide responsive support to vice president-level staff on site, helping address operational and administrative needs efficiently.
2026-04-22T23:23:45Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
Legal Assistant Our client, leading premier regional law firm is seeking a 5 plus years' litigation legal secretary for their Cheyenne office . The Litigation Legal Assistant will have strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 65 wpm required. This position will support 4 attorneys in the litigation practice supporting the commercial litigation group. Advanced knowledge of litigation required with a minimum of 4 years' experience. Colorado State and Federal filings experience is required for this position. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines. The client has gained a reputation for providing its clientele with the highest quality legal services. They offer excellent salaries, paid RTD, hybrid work, profit sharing, a very generous time off policy, other outstanding benefits, and a very professional work environment. If you are qualified, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration. If you have any questions, please feel free to call me at 720-678-9516!
2026-03-30T20:58:45Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
Litigation Legal Administrative Assistant Our client, a national employment and labor law firm, is seeking 5 plus years experienced Legal Secretary for its fast-paced litigation group in the Denver office. This position has dual performance function, first supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. Responsibilities will include typing, scheduling, calendaring, editing legal documents, assisting with legal research, e-filings with the court systems, assisting with preparation of pleadings, and assisting with all phases of prepping for trial. The ideal litigation legal secretary will possess strong Office Suite skills, typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases. The legal secretary will assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. This position offers excellent pay, benefits, and a great place to work. Employment law experience would be helpful. Our client offers a very competitive pay, hybrid work, benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. This is a full time position, with a 37.5 hour work week. Qualified candidates please e-mail your resumes to Director, Mala Saraogi at mala.saraogi@roberthalf [dot] [com] for immediate consideration! Feel free to call Mala at 720-678-9516 with any questions!
2026-03-30T20:28:48Z

Administrative Assistant

Littleton, CO
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you. Responsibilities:• Sort and distribute incoming mail to ensure timely delivery.• Prepare documents and items for overnight shipping, including addressing and adding postage.• Support office staff by handling correspondence, faxes, and mail as needed.• Track intercompany expenses and assist with reimbursement processes.• Manage office supply inventory and coordinate orders to maintain stock levels.• Provide document notarization services as required.• Facilitate the preparation and processing of bank deposits.• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.
2026-04-24T14:18:45Z

Admin Clerk

Colorado Springs, CO
remote
Temporary to Hire
17.00 - 18.00 USD / Hourly
A small, locally-owned debt collections firm in a highly regulated industry is seeking a detail-oriented, part-time Admin Clerk to support its administrative and legal teams. The Admin Clerk will play a key role in processing, organizing, and managing documentation to ensure essential tasks are completed in a timely and accurate manner. This is a contract-to-hire position with the potential for a permanent role after several months. Responsibilities: Process inbound and outbound mail, including the preparation and sorting of correspondence.Assist with document scanning, including manipulating documents such as rotation and separation.Accurately enter data into systems and manually process incoming accounts.Proofread documents to ensure accuracy and compliance with company standards.Assist with the processing and filing of legal documentation.Update, maintain, and edit spreadsheets as necessary.Perform basic filing and organizational tasks.Support the team by answering and directing calls (after training and familiarity with the industry).Maintain confidentiality while handling sensitive documentation related to legal processes.
2026-04-22T20:43:47Z

Administrative Associate 3

Denver, CO
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an experienced Administrative Associate 3 to support office operations in Denver Colorado. This Long-term Contract position is ideal for an organized individual who can manage administrative workflows, coordinate communications, and produce accurate business documentation. The role requires sound judgment, strong organizational ability, and the confidence to support senior leaders in a fast-paced environment. Responsibilities:• Coordinate daily administrative activities, including maintaining office supplies, organizing records, and supporting routine clerical and bookkeeping tasks.• Create and format business documents such as correspondence, reports, invoices, meeting materials, and financial summaries with a high degree of accuracy.• Manage the filing, storage, and retrieval of company records, reports, and other important documentation.• Review incoming communications and materials, assess priority, and route information to the appropriate teams or leaders.• Arrange logistics for meetings, committees, and executive sessions, including scheduling, agenda preparation, and follow-up support.• Serve as a reliable point of contact for internal and external inquiries while maintaining professionalism and confidentiality.• Support research and information-gathering tasks to help leaders make informed administrative and operational decisions.
2026-04-27T15:43:42Z