7 results for Administrative Assistant in Clarence, NY

Administrative Assistant

Buffalo, NY
onsite
Temporary
19 - 22 USD / Hourly
We're looking for an administrative assistant to provide clerical support to ensure efficient office operations. This is a contract role in Buffalo, New York. <ul><li>Answer and direct phone calls and emails</li><li>Scheduling meetings, appointments, and maintain calendars</li><li>Prepare reports</li><li>Maintain filing system</li><li>Order office supplies</li><li>Support other staff with administrative duties as needed</li></ul>
2026-02-27T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to senior management in a fast-paced office environment. This is a long-term contract position based in Buffalo, New York, ideal for individuals who thrive on multitasking and managing priorities effectively. The role requires a proactive approach to office operations, communication, and organizational tasks. Responsibilities: • Schedule and coordinate meetings, ensuring all necessary arrangements are in place for senior staff. • Manage incoming and outgoing mail, handle fax transmissions, and perform photocopying tasks as required. • Organize and maintain both paper and electronic filing systems to ensure efficient record-keeping. • Draft clear and precise correspondence, including letters, and assist in closing incident and complaint reports. • Support daily office operations by handling various administrative tasks assigned by senior management. • Adapt to shifting priorities and complete ad hoc assignments as needed. • Assist in onboarding and orienting other support staff when required. • Take accurate notes during meetings and ensure proper grammar, punctuation, and spelling in all communications.
2026-03-19T00:00:00Z

Accounting Assistant

Collins Center, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an Accounting Assistant to join our team in Niagara Falls, New York. This contract-to-permanent position offers an opportunity to support critical financial and administrative functions within a community-focused organization. The ideal candidate will thrive in a dynamic environment, contributing to payroll processing, donor management, and executive support while helping maintain smooth day-to-day operations. Responsibilities: • Assist the Executive Director by managing schedules, coordinating communications, and handling correspondence and travel arrangements. • Organize and support Board of Directors activities, including preparing meeting agendas, recording minutes, and maintaining board documentation. • Provide administrative assistance to the Senior Leadership Team, including scheduling meetings, proofreading reports, and managing special projects. • Process donor-related tasks such as data entry, gift acknowledgements, and event coordination. • Execute payroll processing and maintain employee data utilizing PayChex software. • Prepare bank deposits and perform routine financial administrative tasks. • Track and manage various projects and responsibilities, ensuring deadlines and priorities are met. • Support governance committee activities by documenting meeting minutes and preparing materials for board and committee discussions. • Utilize software tools like Boomerang to enhance productivity and streamline administrative tasks.
2026-03-18T00:00:00Z

Accounting Assistant

Batavia, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies. Responsibilities: • Process and record transactions for accounts payable and accounts receivable with accuracy. • Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency. • Assist with closing procedures for both month-end and year-end activities. • Prepare financial reports and maintain spreadsheets to support organizational needs. • Investigate and resolve discrepancies in invoices, payments, and account balances. • Provide documentation and support during internal and external audits. • Collaborate with various departments to guarantee the accuracy of financial data. • Ensure compliance with company policies and applicable accounting standards.
2026-03-19T00:00:00Z

Legal Assistant

Buffalo, NY
onsite
Permanent
70000 - 80000 USD / Yearly
About the Role The firm is seeking an experienced Litigation Legal Assistant to join its team in the Melville office. This role provides high-level administrative and litigation support to attorneys and plays a key role in ensuring matters move efficiently through the litigation process. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.This position is fully in-office initially, with the possibility of a hybrid schedule (2 days remote per week) after six months, based on performance and departmental needs. Key Responsibilities<ul><li>Provide high-quality administrative and litigation secretarial support in a timely and professional manner.</li><li>Assist attorneys with the preparation, formatting, and filing of legal documents.</li><li>Manage client communication and correspondence.</li><li>Coordinate document preparation for court filings and ensure compliance with court procedures.</li><li>Maintain organized case files and support attorneys with litigation workflow.</li><li>Handle scheduling, document management, and general administrative tasks related to litigation matters.</li></ul>
2026-03-09T00:00:00Z

Receptionist

Buffalo, NY
onsite
Temporary
18 - 20 USD / Hourly
<ul><li>First point of contact for visitors and clients</li><li>Manage front desk operations</li><li>Provide administrative support</li><li>Manage appointments, meetings, and conference room bookings</li><li>Maintain visitor logs</li><li>Filing, data entry, and copying</li><li>Assist other departments as needed</li></ul>
2026-02-27T00:00:00Z

Receptionist

Batavia, NY
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Batavia, New York. This role requires excellent organizational and communication skills to handle various clerical and administrative tasks effectively. The position offers an opportunity to contribute to a dynamic work environment while ensuring smooth day-to-day operations. Responsibilities: • Notify clients when their tax documents are ready for pickup and assist them at the window by handing over their packets. • Scan clients' driver’s licenses upon document pickup to ensure accurate record-keeping. • Contact clients to gather any missing information needed for processing their returns. • Electronically file completed tax returns using routing slips and ensure proper organization of documents. • Retrieve client files as needed and assist with organizing and assembling tax packets, which may involve standing for extended periods. • Lift and move boxes containing tax returns from the conference room, requiring comfort with bending and physical activity. • Manage incoming calls efficiently, handling a switchboard with 1-10 phone lines. • Archive and organize email correspondence to maintain orderly records.
2026-03-18T00:00:00Z