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14 results for Ops Admin Specialist in Cincinnati, OH

Financial Administrative Assistant

Florence, KY
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are looking for a Financial Administrative Assistant to support daily operations in Florence, Kentucky. This position blends administrative coordination with financial documentation, client support, and record management in a services environment. The ideal candidate is highly organized, communicates effectively, and can manage confidential information with care while keeping multiple priorities on track. Responsibilities: • Support advisors, managers, and leadership with day-to-day administrative coordination, document preparation, and follow-up activities. • Create, organize, and distribute financial reports, client correspondence, and account-related summaries with a high level of accuracy. • Maintain up-to-date client files, account records, and compliance documentation to support regulatory and internal standards. • Prepare onboarding materials for new clients and assist with updates, changes, and ongoing account administration. • Process invoices, monitor expenses, and help reconcile basic financial records to support office and client-related transactions. • Arrange meetings, manage calendars, and coordinate travel logistics to keep schedules running efficiently. • Use firm-approved financial platforms and internal systems to track documentation, client activity, and required administrative records. • Handle sensitive client and financial information with discretion while supporting compliance and confidentiality expectations.
2026-04-28T15:44:06Z

Eligibility Specialist

Vandalia, OH
onsite
Temporary to Hire
16.15 - 18.70 USD / Hourly
We are looking for a dependable Eligibility Specialist to join a customer support team in Vandalia, Ohio in a contract-to-permanent capacity. This position focuses on maintaining accurate member records, supporting enrollment-related activities, and providing responsive service through phone and email communication. The ideal candidate is organized, comfortable handling administrative tasks, and able to manage a steady workflow in a weekday office setting. Responsibilities:• Enter and update member information in the designated portal while verifying accuracy and confirming successful submission of records.• Process enrollment-related transactions and maintain eligibility records to support timely and accurate member services.• Communicate with vendors and external representatives as needed to resolve routine questions and support service-related follow-up.• Prepare, review, and distribute reports that help track operational activity and support day-to-day team needs.• Scan, organize, and index documents so files remain accessible, accurate, and properly maintained.• Sort and distribute incoming mail and related materials to ensure timely handling of correspondence.• Respond to inbound inquiries and email messages with clear, service-focused communication.• Support additional order entry, scheduling, and administrative tasks required to keep daily operations running smoothly.
2026-04-24T17:38:43Z

Part time Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a skilled Part time Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. This position requires a proactive individual who can support day-to-day office operations and assist with a variety of administrative tasks. If you enjoy working in a dynamic environment and have strong organizational skills, we encourage you to apply. Responsibilities:• Manage incoming and outgoing mail, including processing payments, checks, and correspondence.• Maintain and oversee office inventory, including computers and supplies.• Ensure regular office presence to receive deliveries and address onsite responsibilities.• Follow up with team members to confirm task completion and resolve outstanding issues.• Assist in preparing welcome gifts for new employees and help coordinate semi-annual face-to-face meetings.• Organize travel arrangements, including booking accommodations and transportation for staff.• Support marketing efforts by sending client gifts and coordinating administrative activities.• Answer inbound calls and ensure effective communication with clients and team members.• Schedule appointments and manage calendars to streamline workflow.• Contribute to the planning and execution of special events as needed.
2026-03-26T17:05:10Z

Administrative Assistant

Blue Ash, OH
onsite
Temporary / Contract
15.00 - 16.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an entertainment-focused organization in Blue Ash, Ohio. This is a Contract position suited for someone who is organized, dependable, and comfortable handling a variety of clerical and coordination tasks. The role will help keep administrative workflows running smoothly by managing documents, communications, and routine office support activities. Responsibilities: • Provide day-to-day administrative support, including document preparation, filing, and record maintenance • Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate team members • Coordinate calendars, schedule meetings, and assist with basic event or office logistics • Maintain office supplies and place orders to ensure the workplace remains properly stocked • Enter, update, and verify information in internal records and administrative systems • Assist with mail handling, correspondence, and general clerical tasks across the office • Support managers and staff with reporting, data organization, and other routine administrative requests
2026-04-24T19:08:45Z

Administrative Assistant

Beavercreek, OH
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent role, you will play a vital part in ensuring smooth administrative operations while fostering positive relationships with members. This position offers an excellent opportunity for someone who excels in customer service, organizational tasks, and effective communication. Responsibilities:• Welcome and assist members, ensuring a positive and attentive experience.• Perform data entry and maintain accurate records in organizational systems.• Upload and organize documents to support administrative processes.• Address member inquiries and concerns, providing timely and effective resolutions.• Update and maintain databases and member accounts with accuracy.• Serve as the first point of contact, representing the company with strong communication skills.• Handle filing and other administrative tasks to support daily operations.• Collaborate with the team to plan and assist with evening seminars as needed.• Utilize technology tools such as Microsoft Word and Excel to complete tasks efficiently.• Contribute to building strong member relationships through excellent service and problem-solving. For immediate consideration, call 937.224.8326
2026-04-24T17:38:43Z

Administrative Assistant

Blue Ash, OH
onsite
Temporary / Contract
16.00 - 16.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based in Blue Ash, Ohio. This opportunity is ideal for someone who enjoys keeping administrative processes organized, handling routine office tasks efficiently, and contributing to a smooth workplace environment. The role calls for strong coordination skills, attention to detail, and a detail-oriented approach to supporting staff and general clerical activities. Responsibilities: • Manage day-to-day administrative duties to help maintain an efficient and well-organized office environment. • Prepare, sort, and maintain documents, records, and other office materials with accuracy and consistency. • Answer incoming communications and direct questions or requests to the appropriate team members. • Provide clerical support such as filing, data entry, copying, scanning, and general correspondence handling. • Coordinate schedules, meetings, and other routine office activities as needed. • Monitor office supplies and assist with basic operational needs to support uninterrupted workflow.
2026-04-28T20:48:39Z

Administrative Assistant

West Chester, OH
onsite
Temporary to Hire
24.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in West Chester, Ohio. In this Contract to permanent role, you will play a key part in managing client relationships, supporting investment operations, and ensuring administrative processes run smoothly. This position offers an excellent opportunity to contribute to a dynamic and detail-focused environment. Responsibilities: • Respond promptly and courteously to client inquiries, directing requests to the appropriate team members. • Prepare and organize standard materials and documentation for client meetings. • Maintain accurate and confidential client records, ensuring compliance with company policies. • Process investment service requests, including journals, rollovers, and other transactions. • Complete and submit all required investment paperwork to custodians and internal systems. • Generate templated reports and summaries using company software tools. • Update and monitor investment spreadsheets and models to ensure data accuracy. • Oversee administrative tasks such as processing transactions, managing account documentation, and streamlining client onboarding. • Acknowledge client requests within two business hours, providing clear next steps and timelines. • Support compliance efforts by maintaining up-to-date and accurate regulatory records.
2026-04-13T16:28:47Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for an organized Administrative Assistant to support the team. This Contract position is ideal for someone who enjoys coordinating details, assisting students and staff, and helping programs run smoothly in a mission-driven non-profit environment. The person in this role will provide day-to-day administrative support, help prepare well-organized materials such as resumes, and assist leadership with scheduling, communication, and event coordination. Responsibilities:• Provide administrative support to the team and assist the director with daily operational needs, scheduling, and follow-up tasks.• Partner with departments to share accurate, timely information.• Assist in planning and carrying out recruitment activities, including events.• Maintain organized and up-to-date records for prospective students within the designated CRM platform.• Review and refresh Welcome Center resources to ensure materials remain current, easy to access, and informative.• Support resume development efforts and provide administrative assistance program activities.• Perform general office and front-desk related duties, including document preparation, data entry, and other assigned administrative tasks.
2026-04-27T19:18:45Z

part time Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
21.00 - 23.00 USD / Hourly
We are looking for an Administrative Assistant to support a small nonprofit organization in Cincinnati, Ohio. This part-time contract opportunity offers approximately 15–20 hours per week and will provide direct support to daily office operations as well as the Executive Director. The ideal candidate will bring strong administrative skills, sound judgment, and the ability to handle correspondence, reporting, and document preparation in a mission-driven environment. Responsibilities: • Provide day-to-day administrative support to the organization and assist the Executive Director with ongoing operational needs. • Prepare, revise, and organize proposal and grant-related documents to help keep submissions accurate and up to date. • Manage routine office tasks such as filing records, making copies, and scanning documents for internal use and retention. • Draft and send thank-you letters and other written communications to donors in a clear and timely manner. • Enter, update, and maintain report data in Excel to support tracking and organizational reporting needs. • Help coordinate administrative priorities by keeping documents, correspondence, and materials well organized and accessible. • Contribute to smooth office workflow by handling general clerical duties and supporting special projects as assigned.
2026-04-29T14:33:42Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
24.65 - 29.70 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a permanent placement position this opportunity offers the potential for long-term growth and stability within our organization. Responsibilities:• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.• Assist with document management tasks, including uploading and maintaining files in the firm’s database.• Schedule and confirm client appointments, ensuring all details are accurately communicated.• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.• Organize meetings and facilitate connections between team members for calls and discussions.• Provide general administrative support to ensure smooth day-to-day operations. For immediate consideration, call 937.224.8326.
2026-04-29T14:04:05Z

Administrative Assistant

Cincinnati, OH
remote
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant/Executive Assistant to join our team in Cincinnati, Ohio. In this long-term contract role, you will play a pivotal part in supporting office operations and property management activities. The ideal candidate will bring strong organizational skills, a customer-focused approach, and the ability to ensure compliance with established policies and procedures. Responsibilities: • Organize and coordinate meetings, events, and schedules to ensure smooth operations. • Prepare and manage bid proposals, service contracts, and invoices while assisting with compliance in property management processes. • Review and code invoices for approval by the Property Manager to maintain accurate financial records. • Oversee office supply inventory to ensure the office remains stocked and operational. • Maintain contract administration systems, including tracking and filing contracts and certificates of insurance. • Monitor property maintenance work orders and generate monthly status reports for the Property Manager. • Administer the property purchase order system and maintain lease and contract files. • Foster positive tenant and client relationships while tracking and addressing service calls. • Assist in preparing monthly, quarterly, and annual management reports, including budget documentation. • Process tenant bill-back invoices, staff hours, and check requests while ensuring accuracy and compliance.
2026-04-22T17:33:43Z

Administrative Assistant

Fairfield, OH
onsite
Temporary to Hire
17.00 - 17.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, Ohio. This Contract to permanent position offers an excellent opportunity to contribute to organizational efficiency and support various administrative functions. If you thrive in a fast-paced environment and enjoy multitasking, this role could be the perfect fit. Responsibilities: • Create and manage new job entries in JD Edwards promptly and accurately. • Maintain and update vendor records using JD Edwards and organizational systems. • Ensure adherence to vendor compliance requirements and guidelines. • Perform monthly reconciliation of accounts payable statements. • Organize and manage customer files, including both digital databases and physical filing systems. • Handle accounts payable tasks, including sorting, matching, scanning invoices, and processing check requests. • Process accounts receivable activities, such as receiving customer payments and depositing funds to the appropriate accounts. • Provide exceptional customer service by applying a comprehensive understanding of principles and practices. • Assist with answering inbound calls and performing receptionist duties as needed. • Perform data entry tasks with a high degree of accuracy.
2026-04-02T12:48:44Z

Executive Assistant

Mason, OH
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
We are looking for an Executive Assistant to support leadership operations and help keep daily business activities organized in Ohio. This position plays a central role in managing schedules, coordinating communication, and ensuring meetings, events, and administrative priorities run efficiently. The ideal candidate brings strong judgment, excellent communication skills, and the ability to balance executive support with broader office coordination responsibilities. Responsibilities: • Oversee executive scheduling by organizing appointments, arranging client meetings, and keeping calendar priorities aligned with business needs. • Manage correspondence on behalf of leadership, ensuring timely follow-up and clear communication with clients and internal stakeholders. • Act as a key point of contact for clients, delivering responsive service and representing the organization effectively. • Plan and coordinate company events, including logistics, scheduling, and communication with participants and vendors as needed. • Support daily office operations by maintaining supply inventory, placing orders, and addressing general administrative requirements. • Collaborate with cross-functional partners, including brand and internal support teams, to assist with communications and event-related activities. • Prepare materials, documentation, and meeting support items to help executives stay organized and informed. • Contribute to efficient day-to-day business operations by anticipating needs and resolving administrative issues proactively.
2026-04-24T16:04:19Z

Accounts Receivable Supervisor/Manager

Wilberforce, OH
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for an experienced Accounts Receivable Supervisor/Manager to support a university environment in Wilberforce, Ohio. This Long-term Contract opportunity is ideal for a detail-oriented finance specialist who can lead day-to-day receivables activity while strengthening billing accuracy, collections performance, and cash application processes. The role requires a hands-on approach to account oversight, reporting, and customer service, with a focus on maintaining timely payment activity and reliable financial records. For immediate consideration, please apply online first, then contact our accounting talent team at (937) 224-0600. Responsibilities:• Direct daily accounts receivable operations, ensuring invoices, account activity, and incoming payments are processed accurately and on schedule.• Oversee cash application workflows and cash deposit activity, making sure transactions are recorded correctly and reconciled in a timely manner.• Monitor outstanding balances through regular aging analysis and take action to improve collection results across assigned accounts.• Lead collection efforts by communicating with customers regarding past-due balances, payment arrangements, and account resolution.• Support billing administration by reviewing charges, resolving discrepancies, and maintaining accurate receivables records in designated systems.• Prepare and analyze receivables reports in Microsoft Excel to identify trends, payment delays, and areas requiring follow-up.• Supervise the use of accounts receivable platforms, including Banner software, to maintain data integrity and consistent processing standards.• Partner with internal departments to address account questions, improve service levels, and resolve issues affecting timely payment.• Assist with receivables-related process updates or system-related changes as needed while preserving continuity in daily operations.
2026-04-29T14:28:47Z