10 Results for Project Coordinator Jobs in Chicago, IL

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Project Coordinator

Gurnee, IL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Our client is looking for a Logistics/Project Coordinator to support installation and project execution activities in Gurnee, Illinois. This position plays a central role in organizing schedules, aligning field resources, and keeping clients and internal partners informed from project kickoff through completion. The ideal candidate brings strong coordination skills, a detail-focused mindset, and the ability to manage shifting priorities in a fast-moving environment while maintaining a high standard of service. Schedule: Mon-Fri 8am-5pm 100% on-site for training, then hybrid for high-performing, fully independent employees $65,000-$75,000 + up to 10% discretionary bonus + health insurance monthly stipend ($290/month) (no employer sponsored health insurance coverage) + 401K + Profit Sharing + PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Build and manage project timelines to keep installation activities on track and aligned with customer expectations.• Lead pre-installation outreach with clients and project partners to confirm scope, timing, site readiness, and key deliverables.• Prepare and organize installation packets, scheduling records, and supporting documentation needed for successful field execution.• Coordinate technicians, transportation needs, and other logistical resources to support efficient project delivery.• Monitor active projects, communicate status updates, and address scheduling conflicts or service issues as they arise.• Manage adjustments to project plans, including rescheduled appointments, scope updates, and other changes that affect execution.• Review completed work for accuracy and completeness, ensuring all required documentation is finalized and properly closed out.• Collaborate with internal teams and external stakeholders throughout the project lifecycle to maintain smooth communication and timely resolution of concerns.
2026-10-05T00:00:00Z

Technical Project Coordinator

Naperville, IL
remote
Temporary / Contract
23 - 24.5 USD / Hourly
We are looking for Technical Project Coordinators to support overnight field service operations for business customer projects. This is an Overnight, fully Remote position, shift: 6pm-3am Eastern, Sunday through Thursday. Position is focused on coordinating installation, upgrade, specialized service, and remediation activities from technician dispatch through final work order closeout. In this role, you will act as the central point of communication among technicians, dispatch, project teams, vendors, and customer stakeholders to help keep scheduled work on track. The position requires strong real-time coordination, clear documentation, and consistent progress reporting throughout each service event. Responsibilities:• Oversee each assigned service event from initial technician dispatch through completion and release of the work order.• Confirm readiness before work begins by reviewing scope, verifying arrival expectations, checking material needs, and identifying site access considerations with field technicians.• Serve as the main day-of-service contact for technicians, internal teams, vendors, and customer stakeholders during overnight operations.• Provide immediate coordination and operational support when issues arise during installations, upgrades, or remediation work.• Track and monitor technician progress activity against planned milestones and timelines to help ensure timely execution of project milestones and implementation milestones.• Record status updates on a recurring basis in designated project tracking tools and communicate progress to relevant stakeholders.• Verify that required completion items, including test records, documentation, and site photographs, are collected, reviewed, and submitted within required timeframes.• Help maintain service quality and customer satisfaction by ensuring technical requirements and project expectations are addressed throughout the engagement.
2026-10-15T00:00:00Z

Project Accountant

Chicago, IL
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a Project Accountant to support construction-focused financial operations for a client in Chicago, Illinois. This is a Contract position suited for an accounting specialist with experience managing project-based costs, maintaining accurate financial records, and working within fast-paced environments. The ideal candidate brings strong knowledge of cost accounting, project accounting, and construction accounting, along with hands-on experience using D365 to support reporting and daily transactions. Responsibilities: • Monitor project financial activity, including job costs, commitments, billings, and budget performance across active construction projects. • Prepare and maintain accurate accounting records for project-related transactions, ensuring costs are coded correctly and posted in a timely manner. • Reconcile project accounts and investigate variances to support reliable month-end and periodic financial reporting. • Partner with project managers and operations teams to track spending, review financial progress, and improve cost visibility. • Support invoicing, revenue tracking, and payment documentation in alignment with contract terms and project milestones. • Use D365 to manage accounting workflows, generate reports, and maintain data accuracy within the project accounting process. • Assist with forecasting, cash flow monitoring, and financial analysis to help project teams make informed decisions. • Ensure accounting activities comply with internal controls, company policies, and applicable financial standards.
2026-10-09T00:00:00Z

Project Accountant

Chicago, IL
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
The salary range for this position is $85,000-$95,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] We are offering an exciting opportunity in CHICAGO, Illinois, for a Project Accountant to join our team. This role is vital within our organization, focused on maintaining and reconciling accounting records, managing both Accounts Payable (AP) and Accounts Receivable (AR), and ensuring the accurate completion of month-end close procedures. Job Responsibilities:• Overseeing the accurate and timely processing of AP and AR• Conducting regular bank reconciliations to maintain financial integrity• Ensuring all general ledger entries are accurate and up-to-date• Completing month-end close procedures in an organized and timely manner• Leveraging accounting software such as NetSuite, Oracle, QuickBooks, and SAP to streamline processes• Regularly reviewing and updating customer credit records• Addressing and resolving customer inquiries and concerns related to their accounts• Monitoring customer accounts and initiating appropriate actions when necessary• Managing and maintaining accurate customer records• Processing customer credit applications efficiently and accurately.
2026-10-14T00:00:00Z

Project Accountant

Chicago, IL
remote
Temporary / Contract
34.8365 - 40.337 USD / Hourly
We are looking for a Contract Project Accountant to support major commercial construction initiatives in Chicago, Illinois. This opportunity is ideal for an experienced, detail-oriented accounting specialist who understands the financial demands of large-scale projects and can work closely with project leadership to keep reporting, billing, and cost tracking accurate. The role requires a strong grasp of construction accounting practices, especially within complex projects valued at $50MM or more. Responsibilities: • Administer owner pay applications and oversee project invoicing to ensure timely and accurate billing activity. • Track financial performance across assigned projects by maintaining cost records, reviewing budgets, and analyzing spending trends. • Collaborate with project managers and operations partners to provide clear financial insight and support informed project decisions. • Review project expenses on an ongoing basis, investigate discrepancies, and highlight cost variances that may affect project outcomes. • Contribute to forecasting activities and prepare financial reports that reflect current project status and anticipated results. • Maintain organized accounting documentation and support compliance with established construction finance procedures. • Assist with schedule of values management and other project-related accounting tasks tied to contract and billing administration.
2026-10-01T00:00:00Z

Technical Project Coordinator/Admin

Naperville, IL
onsite
Temporary / Contract
20 - 24 USD / Hourly
Technical Project Coordinator/AdminOnsite in Naperville, IL (Mon-Fri)Long-term Contract We are looking for a Technical Project Coordinator to oversee overnight field service activity and keep installation work on track from dispatch through completion. This is a contract position based in Naperville, supporting coordination across technicians, project teams, vendors, and customer contacts. The person in this role will help maintain schedule alignment, resolve day-of-service issues in real time, and ensure each work event is properly documented and closed out. Responsibilities:• Coordinate overnight service activity from initial technician dispatch through final release of the work order, ensuring each job stays aligned with scope, timing, and customer expectations.• Confirm technician readiness before work begins by reviewing arrival plans, site access details, required materials, and understanding of the technical assignment.• Act as the main point of contact among field personnel, dispatch, project leadership, vendors, and customer stakeholders during active service events.• Provide live support to technicians during installations, upgrades, specialized services work, and remediation tasks to help resolve operational or technical issues quickly.• Track progress against scheduled milestones and implementation targets, escalating concerns when delays or risks could affect delivery.• Maintain accurate status reporting throughout the service window by entering timely updates into designated project tracking platforms and related tools.• Verify that all required completion items, such as test results, supporting records, and site photos, are collected, reviewed, and submitted to the appropriate portals within required timelines.• Monitor service execution quality and day-of-job performance metrics to support successful outcomes and consistent customer satisfaction.
2026-10-09T00:00:00Z

Project Manager - Operations

Chicago, IL
onsite
Temporary / Contract
60 - 65 USD / Hourly
We are looking for an experienced project finance leader to support a growing organization from Chicago, Illinois by overseeing the financial performance of complex initiatives across a broad portfolio. This Long-term Contract position is ideal for someone who can guide budgeting, forecasting, capital planning, and executive reporting while partnering closely with project leaders and business stakeholders. The role focuses heavily on enterprise project financial management, with many initiatives tied to technology and operations, while also supporting programs in other functional areas. Success in this position requires sound judgment, strong analytical ability, and confidence translating financial data into practical recommendations for leadership. Responsibilities: • Guide financial planning activities for a portfolio of enterprise projects, advising teams on budgets, capital needs, forecasts, and overall spend management. • Perform detailed analysis for multi-year initiatives by tracking actuals, evaluating variances, and updating projections to support informed business decisions. • Determine appropriate capital and operating expense treatment for project costs in accordance with accounting standards and internal controls. • Review and support invoice processing, maintain complete financial documentation, and help ensure readiness for audit and compliance reviews. • Partner with finance, accounting, and operational stakeholders to improve and standardize project financial processes across the organization. • Develop executive-facing reports, dashboards, and portfolio summaries that communicate key performance indicators, investment status, and spending trends. • Build financial models and business case support for large capital investments, including initiatives involving integration work related to acquisitions or major business changes. • Oversee financial coordination with external vendors by monitoring contract-related costs, validating billing accuracy, and assessing the budget impact of scope changes. • Contribute financial documentation for governance and approval checkpoints, including analyses used to evaluate new projects and funding decisions. • Identify emerging budget risks, resource cost pressures, and forecast gaps across concurrent projects, then escalate findings with actionable recommendations.
2026-10-09T00:00:00Z

Recruiting Coordinator

Chicago, IL
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client, a healthcare consulting firm, is seeking a Recruiting Coordinator to support a busy talent acquisition team during a period of growth and process transformation. This is a newly created role supporting a team of three recruiters and the recruiting operations function. The ideal candidate will be highly organized, detail-oriented, and comfortable managing scheduling and reporting in a fast-paced environment. This a hybrid contract-to-hire role based in Downtown Chicago, IL. Key Responsibilities<ul><li>Support a team of 3 recruiters with recruiting coordination and administrative tasks</li><li>Schedule interviews across multiple time zones with a high level of accuracy</li><li>Pull and format recruiting data and reports from the ATS</li><li>Create and maintain Excel reports, including use of pivot tables</li><li>Assist with recruitment operations and process support</li><li>Help ensure a smooth candidate and internal stakeholder experience throughout the hiring process</li></ul>
2026-10-08T00:00:00Z

Human Resources Coordinator

Aurora, IL
onsite
Permanent / Full Time
56000 - 66000 USD / Yearly
We are looking for an entry level HR Recruiting Coordinator to support recruiting operations and maintain accurate hiring data for a manufacturing organization in Aurora, Illinois. This position plays an important role in keeping requisitions, postings, and candidate records organized so the hiring process stays efficient and compliant. The ideal candidate brings strong HRIS knowledge, reporting capability, and attention to detail while partnering with internal stakeholders to improve workflow consistency. This is on-site position and they pay range is $56,000-$66,000 plus health, dental, vision, disability, 401k with match and PTO. Recent college grads welcome to apply!Recruiter: Connie Stathopoulos Responsibilities:• Manage the full requisition workflow by monitoring new hiring requests from initial intake through approvals and job publication, escalating bottlenecks when needed to keep searches on schedule.• Rewrite and optimize job advertisements to ensure messaging is clear, aligned with company standards, and consistent with applicable employment guidelines.• Prepare recurring recruitment reports and talent acquisition metrics that help leadership evaluate pipeline activity, hiring progress, and time-to-fill performance.• Maintain complete and accurate data within the applicant tracking system, ensuring requisition details and candidate information are dependable for reporting and operational decisions.• Assist with pre-employment and onboarding coordination by preparing offer documentation and initiating background screening steps after candidate selection.• Review recruiting processes and communication practices to identify ways to improve speed, consistency, and overall effectiveness across hiring activities.• Support HRIS-related record management and system usage tied to recruitment operations, helping preserve data integrity across platformR
2026-10-09T00:00:00Z

Workplace Experience Coordinator

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator to support daily front desk and office operations in Chicago, Illinois. This is a Long-term Contract position where you will help create a welcoming, organized, and efficient environment for employees, guests, and vendors. The ideal candidate is comfortable managing multiple administrative and workplace support tasks while maintaining strong attention to detail and clear communication throughout the workday. Responsibilities: • Welcome employees, visitors, and service providers with a courteous presence while overseeing check-in procedures, visitor credentials, and parking access in alignment with site security practices. • Coordinate front desk and workplace support activities, including mail distribution, office supply replenishment, and new employee setup to keep daily operations running smoothly. • Respond to questions, requests, and concerns from building occupants and guests, resolving routine issues promptly and escalating matters when appropriate. • Plan and support on-site meetings and events by arranging space preparation, coordinating room setup and breakdown, and ensuring materials and supplies are available. • Submit and track janitorial and facility-related service requests, following through with internal teams or vendors to ensure timely completion. • Work closely with external suppliers and service partners to schedule deliveries, confirm services, and maintain a consistent workplace experience. • Communicate site-specific safety, security, and emergency procedures when needed and alert the appropriate contacts to protect the well-being of everyone in the building. • Prepare basic reports, presentations, and updates for the team, and carry out assigned tasks according to established processes and manager direction.
2026-10-15T00:00:00Z

10 results for Project Coordinator in Chicago, IL