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12 results for Purchasing Assistant in Chicago, IL

Sales Assistant

Wheeling, Illinois
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Sales Assistant to support customer and design-related inquiries for a Contract position based in Wheeling, Illinois. This role focuses on delivering timely sales support, coordinating product information, and helping customers and interior designers move projects forward smoothly. The ideal candidate brings a proactive mindset, adapts easily to changing priorities, and contributes to a responsive and organized sales process. Responsibilities: • Respond to customer questions regarding order status, product availability, specifications, and sample requests with accuracy and urgency. • Partner with interior designers and clients to provide product details and support project-related sales activities. • Assist the sales team with inbound and outbound communication to maintain strong customer engagement and follow-up. • Prepare and organize sales-related information to help ensure a smooth experience from initial inquiry through order support. • Maintain accurate records in Sage 50 and support day-to-day administrative sales tasks. • Coordinate with internal teams to resolve issues, address customer needs, and keep requests moving efficiently. • Adapt to shifting priorities and manage multiple requests while maintaining a high level of service. • Contribute to inside sales efforts by supporting relationship-building activities and timely client communication.
2026-08-31T00:00:00Z

Accounting Assistant

Schaumburg, Illinois
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-09-04T00:00:00Z

Accounting Assistant

Franklin Park, Illinois
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-09-11T00:00:00Z

Office Assistant

Schaumburg, Illinois
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and dependable Office Assistant to support daily workplace operations in Schaumburg, Illinois. This Long-term Contract position is ideal for someone who enjoys staying active throughout the day, providing a detail-oriented front-facing presence, and helping employees with a wide range of office needs. The role combines customer service, facility support, and basic administrative tasks in a fast-paced office setting, with a start date as soon as the interview and background process are complete. This opportunity is fully onsite and the hours and shift are M-F, 7:00am-4:00pm CST. Responsibilities:• Greet visitors and employees with a detail-oriented, business-casual presence while creating a positive first impression at the office.• Maintain shared spaces by organizing and replenishing conference rooms, kitchens, and print areas so they remain clean, stocked, and ready for use.• Collect used office dishware from kitchen areas, transport it to the designated dishwasher location, and return clean items to their proper places.• Arrange meeting and training spaces by moving chairs and tables as needed to support events, presentations, and team gatherings.• Assist with basic mailroom activities, including preparing letters, inserting documents, creating computer-generated labels, and distributing incoming mail.• Respond to employee questions and day-to-day requests with a helpful, solution-oriented approach.• Support office operations that require continuous movement throughout the facility, including transporting supplies and materials with a cart.• Contribute to team coverage by learning adjacent office support tasks and collaborating closely with coworkers across shared responsibilities.
2026-09-24T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support conflicts-related research and administrative operations in Chicago, Illinois. This position plays an important role in reviewing party and client information, maintaining accurate records, and helping legal teams receive timely, reliable conflict search results. The ideal candidate is organized, discreet, and comfortable handling sensitive requests while balancing routine tasks with urgent priorities. Responsibilities:• Conduct research on client and party affiliations using business intelligence platforms and public online sources to confirm organizational relationships and background details.• Perform conflict checks by identifying relevant party information, selecting effective search logic, reviewing database results, and applying internal guidelines to determine appropriate inclusions or exclusions.• Examine conflict reports for completeness, consistency, and accuracy to ensure all searches meet established quality and compliance standards.• Provide day-to-day support to attorneys, legal staff, and conflict management personnel by answering questions and assisting with search-related requests.• Maintain database records by updating client and matter information, processing name changes, and adding associated parties to existing files as needed.• Promote high standards in research and analysis by applying careful review practices and ensuring work is thorough, precise, and dependable.• Respond to time-sensitive and confidential matters with professionalism, including availability outside standard business hours when urgent situations arise.• Assist with improvements to workflows, procedures, and supporting technology to strengthen service levels and increase operational efficiency. Benefits:Medical/Dental/Vision401K plus matchPTOCommuter Benefits
2026-09-24T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-09-14T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-09-16T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors. Calendar Management ● Maintain and update senior leaders’ calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances ● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities Meeting Management ● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available. ● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup ● Attend meetings, record minutes, and distribute meeting notes and action items Travel Management ● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission● Create travel itineraries and agendas and compile documents for travel-related meetings Professional Support ● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries ● Draft, review, and send communications on behalf of leadership ● Assist with special projects and event planning and execution ● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported Office Management ● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders’ priorities
2026-09-18T00:00:00Z

Executive Assistant

Itasca, Illinois
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in Illinois. This is a contract-to-hire position for a detail-oriented individual who can keep schedules running smoothly, coordinate complex travel plans, and help executive meetings stay on track. The ideal candidate is comfortable managing shifting priorities, handling logistics with accuracy, and providing dependable administrative support in a fast-paced environment. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel, including flights, hotels, ground transportation, and itinerary details.• Coordinate trip logistics and update plans as schedules change to maintain seamless travel experiences for executives.• Organize executive meetings by preparing agendas, confirming attendance, securing meeting spaces, and tracking key details.• Support senior leaders with day-to-day administrative tasks that improve efficiency and help maintain workflow continuity.• Communicate with internal teams and external contacts to align schedules, meeting expectations, and travel requirements.• Monitor upcoming priorities and proactively address scheduling or logistical issues before they affect business operations.
2026-09-25T00:00:00Z

Executive Assistant

Michigan City, Indiana
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Our client is looking for an organized Executive Assistant to support senior leadership within a mission-driven nonprofit in Indiana. This position plays a central role in keeping executive operations, board activities, and key administrative functions running smoothly while allowing leadership to stay focused on organizational priorities. The ideal candidate is resourceful, highly discreet, and confident managing complex schedules, formal communications, meeting coordination, and office-related matters in a detail-focused environment. This position is 100% on-site with occasional travel to company facilities within NW Indiana. Benefits: Comprehensive benefits package including 401(k) match, health, dental, vision, PTO, and moreSalary: $50,000-$60,000 DOE Responsibilities:• Coordinate executive and leadership calendars, arrange meetings, and organize travel plans to ensure efficient daily operations.• Develop agendas, capture accurate meeting notes, and track follow-up items so priorities move forward on schedule.• Prepare, edit, and distribute clear correspondence, reports, presentations, and other executive materials with strong attention to detail.• Maintain board and committee records, support governance-related documentation, and help ensure required certifications and submissions are completed on time.• Serve as a key point of contact for leaders, board members, staff, vendors, and external partners.• Assist during monitoring or compliance reviews by gathering documentation and responding to administrative requests as needed.• Review materials for accuracy, consistency, and overall quality before circulation or submission.• Support office operations by ordering supplies and coordinating administrative needs across designated locations.• Oversee facilities-related communication by tracking maintenance requests, reviewing invoices, coordinating vendors, and helping manage repairs, lease activity, and office moves. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-09-22T00:00:00Z

Executive Assistant

Chicago, Illinois
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Chicago, Illinois through a Contract position. This opportunity is ideal for someone who thrives in a fast-paced environment, keeps complex schedules organized, and ensures travel and meeting logistics run smoothly. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities with professionalism. Responsibilities: • Oversee executive calendars by coordinating appointments, resolving scheduling conflicts, and aligning priorities across multiple stakeholders. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation. • Manage changes to travel schedules quickly and accurately to minimize disruption and maintain efficiency for leadership. • Organize executive meetings by securing meeting spaces, confirming attendees, preparing agendas, and distributing logistics in advance. • Serve as a central point of coordination for time-sensitive administrative activities and follow-up actions. • Track upcoming commitments and ensure leaders are prepared with the information and materials needed for each engagement.
2026-09-10T00:00:00Z

Executive Assistant

Chicago, Illinois
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership for a Contract position based in Chicago, Illinois. This opportunity is ideal for a highly organized individual who can manage complex schedules, coordinate executive-level logistics, and maintain a responsive approach in a fast-paced real estate and property environment. The role requires strong judgment, attention to detail, and the ability to keep priorities moving smoothly across meetings, travel, and daily executive support needs. Hourly Pay is $50-60/hr Responsibilities:• Manage demanding executive calendars, prioritize appointments, and adjust schedules to accommodate shifting business needs.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate travel logistics proactively to ensure seamless movement for leadership and timely resolution of changes or disruptions.• Organize executive meetings by securing meeting spaces, confirming attendees, preparing agendas, and supporting follow-up actions.• Serve as a central point of coordination for time-sensitive requests, helping executives stay informed and prepared throughout the day.• Track key deadlines, meeting commitments, and scheduling conflicts to support efficient executive operations.• Prepare and distribute calendar updates, travel plans, and meeting details with a high level of accuracy and care.
2026-09-25T00:00:00Z