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5 results for Project Assistantcoordinator in Chicago, IL

Naperville, IL
onsite
Temporary / Contract
22 - 24 USD / Hourly
Technical Project Coordinator ILocation: Naperville, IL (Onsite)Schedule: Monday - Thursday (4x10-hour shifts)Position Type: Long-Term ContractWe are seeking a detail-oriented Technical Project Coordinator to support telecommunications and network implementation projects for key clients. This role is responsible for coordinating project activities, tracking deliverables, and ensuring field technicians and project teams remain aligned throughout deployment and cutover activities.Responsibilities<ul><li>Coordinate and track assigned projects to ensure timelines, milestones, and deliverables are completed successfully.</li><li>Serve as the primary point of coordination between field technicians, project teams, and business stakeholders.</li><li>Monitor technician arrival, site readiness, and adherence to required processes and procedures.</li><li>Support network cutover activities by coordinating communication between field technicians and the Network Operations Center (NOC).</li><li>Review and collect project documentation, including checklists, deliverables, site photos, and status updates.</li><li>Manage multiple projects simultaneously, supporting approximately 10 technician sites per day.</li><li>Maintain accurate project records and provide status updates as required.</li></ul>
2026-08-12T00:00:00Z

Elgin, IL
onsite
Temporary / Contract
24.738 - 28.644 USD / Hourly
We are looking for a detail-focused Estimating Coordinator to support bidding activities and day-to-day department operations in Elgin, Illinois. This Contract position is ideal for someone who can balance estimating coordination, administrative tasks, and vendor communication in a fast-paced environment. The role offers the opportunity to contribute to both operational efficiency and business development support while working closely with internal teams and external partners. Responsibilities: • Manage communication with vendors and subcontractors to gather pricing, documentation, and bid-related information. • Oversee company licenses and registrations, ensuring records remain current and compliant. • Organize bid lists, assemble submission materials, and track bid packages to support accurate and timely proposals. • Attend bid-related meetings and maintain the estimating calendar to keep deadlines and priorities on schedule. • Provide administrative coordination that helps the estimating function run smoothly and efficiently. • Support purchasing-related activities, including handling purchase order documentation and assisting with departmental processes. • Use bid platforms and lead sources to identify opportunities and maintain visibility into upcoming project activity.
2026-08-19T00:00:00Z

Chicago, IL
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
The salary range for this position is $85,000-$95,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] We are offering an exciting opportunity in CHICAGO, Illinois, for a Project Accountant to join our team. This role is vital within our organization, focused on maintaining and reconciling accounting records, managing both Accounts Payable (AP) and Accounts Receivable (AR), and ensuring the accurate completion of month-end close procedures. Job Responsibilities:• Overseeing the accurate and timely processing of AP and AR• Conducting regular bank reconciliations to maintain financial integrity• Ensuring all general ledger entries are accurate and up-to-date• Completing month-end close procedures in an organized and timely manner• Leveraging accounting software such as NetSuite, Oracle, QuickBooks, and SAP to streamline processes• Regularly reviewing and updating customer credit records• Addressing and resolving customer inquiries and concerns related to their accounts• Monitoring customer accounts and initiating appropriate actions when necessary• Managing and maintaining accurate customer records• Processing customer credit applications efficiently and accurately.
2026-08-13T00:00:00Z

Chicago, IL
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Project Accountant (Hybrid)Our client is seeking a Project Accountant with AEC industry experience to support project billing, financial reporting, and contract compliance. This hybrid role partners closely with Project Managers to ensure accurate invoicing, budget tracking, and overall project financial performance. Responsibilities<ul><li>Prepare and process project invoices using QuickBooks and BQE CORE (or similar software).</li><li>Review project labor, expenses, budgets, and contract terms with Project Managers.</li><li>Manage billing for Time & Materials, Lump Sum, and Cost-Plus-Fixed-Fee contracts.</li><li>Submit invoices through client and government billing portals.</li><li>Monitor accounts receivable, assist with collections, and process weekly payroll.</li><li>Ensure compliance with client contracts and public agency billing requirements, including IDOT and other municipal agencies.</li></ul>What We Offer<ul><li>Hybrid work schedule</li><li>Competitive salary and bonus opportunities</li><li>Comprehensive benefits package, including medical, dental, vision, and 401(k)</li><li>Paid parental leave</li><li>Professional development and career growth opportunities</li></ul>
2026-07-31T00:00:00Z

Itasca, IL
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Bilingual (English/Spanish) Administrative Coordinator to support daily office operations in Itasca, Illinois. This contract-to-hire opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while coordinating schedules, meetings, and employee-focused activities. The person in this role will work closely with internal teams and visitors, helping ensure the office runs smoothly each day. Responsibilities:• Build strong working relationships across departments to address office-related needs promptly and keep communication flowing effectively.• Coordinate conference room usage by managing scheduling requests and preparing meeting areas for both employee and client events.• Welcome guests and clients in a courteous manner to create a positive on-site experience.• Arrange food, beverages, and other refreshments for meetings and special gatherings as needed.• Contribute to employee engagement efforts by helping organize celebrations, recognition activities, and internal events.• Provide Spanish translation support for documents when needed to assist communication across teams.• Support administrative operations through scheduling, inbound call handling, and general office coordination tasks.• Take ownership of additional assignments and special projects to support evolving business needs.
2026-08-21T00:00:00Z