<p>We are looking for a highly organized and detail-oriented Admin Assistant to join our team in Chicago, Illinois. This Potentially Contract to permanent role will support senior-level executives by managing administrative tasks, coordinating schedules, and ensuring smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is eager to contribute to the success of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and resolving conflicts.</p><p>• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Assist in planning and executing events, ensuring all logistical details are handled efficiently.</p><p>• Prepare detailed agendas, meeting minutes, and follow-up reports for client and internal meetings.</p><p>• Track and maintain compliance documentation, action items, and deliverables to ensure deadlines are met.</p><p>• Support billing procedures and assist with conflict-check processes as needed.</p><p>• Maintain and update process documentation, offering administrative support for reporting requirements.</p><p>• Communicate effectively with team members and executives across different time zones, ensuring seamless collaboration.</p><p>• Identify and prioritize tasks, asking clarifying questions when necessary to meet organizational needs.</p>
<p>We are looking for a proactive part-time Executive Assistant to provide administrative and operational support to three managers overseeing investment real estate, syndicates, and start-up businesses. This Contract to permanent position is a remote opportunity and requires a detail-oriented individual who can manage daily tasks and contribute to long-term projects spanning up to five years. The ideal candidate will have exceptional organizational skills, the ability to work collaboratively across different states, and a commitment to maintaining confidentiality. This will be around 16 hours a week!</p><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to three managers located in different U.S. states overseeing investment real estate, real estate syndicates, and start-up businesses.</li><li>Collaborate effectively with managers on day-to-day operations and execution of short- and long-term projects lasting 1-5 years.</li><li>Manage daily communications, including correspondence via email, phone, and other channels, ensuring a professional and timely response.</li><li>Organize, maintain, and manage files, records, and documents to ensure efficient record-keeping and accessibility.</li><li>Assist with business transactions, including updating records, scheduling follow-ups, and coordinating information with relevant stakeholders.</li><li>Perform various administrative duties as assigned by the managers, adapting to shifting priorities and ensuring timely completion.</li><li>Demonstrate the ability to work independently and proactively address issues or complete tasks under dynamic and demanding conditions.</li></ul><p>If you are looking for a part-time opportunity with the ability to work from home AND located in the Des Moines area, please apply today! Please go to our Robert Half website or call 515.706,4974</p><p><br></p>
<p>We are looking for a Facilities Assistant to join our team in Chicago, Illinois. This long-term contract role requires a proactive individual who can oversee facility operations, manage vendor relationships, ensure seamless day-to-day office functions, and facilitate an office move. The ideal candidate will thrive in a dynamic environment, provide excellent customer service, and support various workplace initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors by greeting guests, managing security badging, and coordinating meeting logistics.</p><p>• Ensure the office is fully stocked and organized by ordering supplies and maintaining a clean and detail-oriented atmosphere.</p><p>• Oversee mail services, including receiving, sorting, and shipping items.</p><p>• Respond to service requests and coordinate office repairs, furniture arrangements, and safety program implementation.</p><p>• Schedule and manage work orders through computerized maintenance systems.</p><p>• Organize employee engagement activities and social events to foster a collaborative workplace.</p><p>• Establish and maintain vendor relationships for office services such as janitorial, first aid, and plant care.</p><p>• Act as a liaison between property management and internal departments to address facility-related concerns.</p><p>• Conduct regular site inspections, verify vendor invoices, and ensure compliance with established billing processes.</p><p>• Support facility relocation projects, including planning and execution, while ensuring minimal disruption to operations.</p>
<p><em>The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
<p><strong>Exciting opportunity for a Sales and Marketing Assistant. </strong>The Sales and Marketing Administrative Assistant supports the Sales and Marketing teams by assisting with daily operations, administrative tasks, and overall coordination to ensure smooth and efficient workflow. This is a M-F on-site position, including medical, dental, vision, 401k, plus PTO. Salary target $50,000-$55,000</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong>Essential Functions: </strong></p><p> </p><ul><li>Manage paperwork and administrative tasks related to sales, ensuring all documents are prepared, completed, and processed in a timely manner.</li><li>Communicate effectively with sales team members and customers to support all aspects of the sales process. </li><li>Provide in-office support to team members who are on the road or working off-site. </li><li>Create sales templates and customize product specifications, ensuring all product details are accurately documented and tailored for internal use and customer communication.</li><li>Collaborate with Inventory Coordinator to ensure accurate inventory listings for internal and external use. </li><li>Cross-reference and maintain accurate product listings on various advertising platforms and e-commerce sites.</li><li>Assist with coordinating industry events, including registration, reviewing related marketing materials and organizing promotional materials and presentations.</li><li>Assist in organizing marketing campaigns, including the distribution of newsletters, flyers, and other promotional materials.</li><li>Ensure the project calendar is actively monitored, with deadlines, meetings, and milestones properly scheduled and tracked to support timely completion.</li><li>Assist by overseeing inventory, processing orders, and coordinating logistics..</li><li>Maintain regular communication through MS Teams, email, and phone to ensure efficient collaboration, timely updates, and strong team coordination.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Rolling Meadows, Illinois. In this long-term contract role, you will play a crucial part in ensuring smooth daily operations by handling administrative tasks and providing excellent support to staff and visitors. This position is ideal for someone who thrives in an organized environment and enjoys working with people.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct them to the appropriate departments or individuals.<br>• Welcome and assist guests in a courteous and friendly manner.<br>• Utilize Microsoft Office applications to create, edit, and organize documents.<br>• Perform accurate data entry to maintain up-to-date records and information.<br>• Support day-to-day administrative functions to ensure smooth office operations.<br>• Schedule appointments and coordinate calendars for team members.<br>• Organize and maintain office supplies and equipment.<br>• Assist with receptionist duties, including answering inquiries and providing general information.<br>• Prepare reports and presentations as needed.<br>• Collaborate with team members to support various projects and initiatives.
<p>We’re seeking a highly organized and proactive Executive Assistant to join a dynamic team and support the seamless execution of day-to-day operations for our executive leadership. The position will provide strategic support to the Chief Human Resources Officer and a few other Senior Vice Presidents. This role is ideal for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys optimizing workflows, managing complex calendars, and coordinating high-visibility events to support executive priorities. This position works 4 days on-site and 1 day remote. Client offers medical, dental,vision, 401k, parental leave, disability, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Own and manage complex executive calendars</strong>, balancing competing priorities and ensuring alignment with strategic goals</li><li>Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events</li><li>Manage and streamline internal processes, including executive deliverables and project timelines</li><li>Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points</li><li>Track action items, deadlines, and initiatives, ensuring timely follow-up and completion</li><li>Support internal communications, such as drafting team updates or preparing materials for leadership meetings</li><li>Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution</li><li>Help manage key documents and resources, ensuring high standards of organization and confidentiality</li><li>Identify and implement process improvements for operational efficiency</li></ul>
<p>Robert Half is partnering with a well-established professional services firm in downtown Chicago in the Loop to identify a polished and proactive Office Coordinator/Administrative Assistant. This role is ideal for someone who client facing environment and enjoys being the go to person for office operations and administrative support.</p><p><br></p><p>Monday-Friday Onsite</p><p>8:30am-5:30pm </p><p>Compensation- $65k-$75k + 10% performance bonus</p><p>Benefits - Medical, Dental, Vision, PTO, 401k</p><p><br></p><p><strong>Reception & Office Coordination</strong></p><ul><li>Greet visitors and manage front desk operations with professionalism</li><li>Coordinate conference room scheduling, setup, and breakdown</li><li>Maintain office and kitchen supplies; ensure workspace cleanliness and functionality</li><li>Assist with document preparation, scanning, and copying</li><li>Support internal events and meetings as needed</li></ul><p><strong>Administrative Support</strong></p><ul><li>Provide administrative assistance to multiple team members</li><li>Manage calendars, schedule meetings, and coordinate travel logistics</li><li>Prepare expense reports and maintain electronic filing systems</li><li>Handle sensitive information with discretion</li><li>Collaborate with peers across locations and assist with special projects</li></ul><p><br></p>
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership in Chicago, Illinois. This long-term contract position requires someone who excels in managing schedules, coordinating travel, and ensuring smooth execution of executive-level tasks. If you thrive in a fast-paced environment and possess exceptional attention to detail, we encourage you to apply.</p><p><br></p><p>The salary range for this position is 32 to 38. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all meetings, appointments, and events are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking transportation and accommodations.</p><p>• Organize and prepare for executive meetings, including drafting agendas and compiling necessary materials.</p><p>• Plan and execute corporate events, ensuring all logistics are handled efficiently.</p><p>• Serve as a point of contact for internal and external communications on behalf of executives.</p><p>• Monitor and prioritize incoming correspondence to streamline communication flow.</p><p>• Maintain detailed records of executive activities and ensure confidentiality.</p><p>• Provide administrative support for special projects as needed.</p><p>• Collaborate with other departments to ensure seamless execution of executive tasks.</p><p>• Anticipate the needs of executives and provide proactive solutions to support their goals.</p>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Sweater Weather season is just around the corner!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p>As the <strong>Accounting Manager, </strong>you will play a leadership role within the Accounting Department and report directly to the Divisional Assistant Controller. This position requires technical and leadership skills in a fast-paced, collaborative environment by reporting on, analyzing, and influencing the accounting processes and internal controls performed by the company's corporate functions (such as pricing, legal, and warranty). You will act as a thought leader on a range of technical accounting, internal control, and finance related issues. In addition to core accounting roles and responsibilities, you will be a leader in driving projects, as well as identifying new performance improvement opportunities.</p><p><br></p><p><strong><u>Job Description:</u></strong></p><ul><li>Review monthly general journal entries, income and balance sheet statements, account reconciliations, and various other accounting statements and reports as appropriate to support an accurate and timely monthly financial close for the Division.</li><li>Maintain integrity of general ledger transactions.</li><li>Ensure that all financial statements are presented in accordance with United States Generally Accepted Accounting Principles (US GAAP) and appropriate financial variance analyses are provided timely to management. If in a Division outside North America ensure the financials are also presented appropriately in other forms required for Statutory reporting (i.e. IFRS, German GAAP, etc.)</li><li>Mentor and guide staff with questions and accounting issues.</li><li>Lead the team to accomplish personal and professional goals.</li><li>Develop strong working relationships with coworkers and other departments.</li><li>Navigate and extracting data from financial systems to investigate and resolve outstanding items as appropriate.</li><li>Write quarterly balance sheet fluctuation narratives to support the external financial reporting process and external audit.</li><li>Identify process inefficiencies and helping to support the identification of the underlying root causes.</li><li>Partner with other finance and non-finance groups to support design and implement process improvements.</li><li>Perform periodic testing for compliance with written policies and procedures as part of the overall SOX program.</li><li>Assist in the continued development and documentation of SOX-related policies, procedures, and internal controls.</li><li>Provide timely communication to the Divisional Controller or other management to support effective resolutions</li></ul><p><br></p>
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
