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2 results for Office Services Specialist in Chicago, IL

Office Services Specialist

Deerfield, IL
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for an experienced and service-focused Office Services Specialist to support a client site in Riverwoods, Illinois. This is a Contract position suited for someone who enjoys creating a welcoming workplace experience, building strong relationships, and responding quickly to day-to-day service needs. In this customer-facing role, you will help coordinate workplace services, support events, and serve as a key point of contact for employees, guests, and service partners. Responsibilities:• Welcome employees and visitors with a detail-oriented, hospitality-driven approach that creates a positive onsite experience.• Manage workplace service tasks such as issuing contract badges, coordinating building access requests, handling lost-and-found items, and overseeing luggage storage activities.• Partner with conference services and administrative teams to help organize onsite meetings and special events, including support that may occasionally extend beyond standard business hours.• Monitor service-related issues across areas such as janitorial support, mailroom activity, parking, copiers, facilities requests, badging, and meeting spaces, and route concerns through the proper channels.• Enter and track work orders to help ensure building and workplace issues are addressed in a timely manner.• Conduct regular walkthroughs of office and shared spaces, including meeting rooms and other designated areas, to help maintain presentation and readiness standards.• Collaborate with internal teams and external vendors to strengthen service delivery and improve the overall workplace experience.• Contribute to projects and service initiatives designed to increase engagement, improve efficiency, reduce risk, and support operational goals.• Perform additional onsite support duties as needed to meet business and client expectations.
2026-05-05T00:00:00Z

Accounting Specialist

Oswego, IL
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Accounting Specialist to join a wholesale distribution team in Oswego, Illinois. This Long-term Contract opportunity is ideal for someone with a solid accounting foundation who enjoys supporting both payables and receivables in a hands-on environment. The role begins with a strong focus on accounts payable and expands into broader accounting activities, including reconciliations, journal entries, and month-end support. You will work closely with internal teams, vendors, and customers while using Excel, banking platforms, and company accounting systems to keep financial operations accurate and organized. Responsibilities: • Manage weekly payment activity by reviewing invoices, preparing check runs, and coordinating electronic and wire transactions with accuracy and timeliness. • Process vendor invoices through proper matching procedures, ensuring supporting documentation is complete and aligned with receiving and purchasing records. • Create and maintain vendor profiles in internal systems and external portals, gathering required details from internal contacts and outside partners. • Expand from accounts payable responsibilities into accounts receivable and general accounting support as training progresses. • Prepare journal entries and assist with period-end close tasks to help maintain complete and accurate financial records. • Reconcile bank accounts and credit card statements, researching discrepancies and resolving issues promptly. • Use bank portals and accounting software to post transactions, monitor payment activity, and support day-to-day treasury-related tasks. • Work extensively in Excel to organize data, review account activity, and support reporting and transaction analysis. • Collaborate with customers, vendors, and team members to obtain information needed for account setup, invoice processing, and issue resolution. • Participate in on-site training and, after onboarding is completed, follow a hybrid schedule that includes remote work on Fridays.
2026-05-12T00:00:00Z