<p>On Behalf of our client we are looking for a dedicated Practice Manager to oversee the daily operations of their doctors office clinic near Prospect Heights , Illinois. This role is essential in ensuring seamless workflows, supporting the team, and maintaining high standards of patient care. The ideal candidate will have the ability to lead with confidence, optimize processes, and foster a collaborative and positive environment.</p><p><br></p><p>Compensation: $75k-$85k + Bonus</p><p>Client only offers PTO, and holiday pay </p><p>(Do not offer Medical, Dental, Vision, or 401k)</p><p>Hours of operation: Monday, Tuesday, Thursday: 9:00am-5:30pm</p><p>Wednesday, Friday 9:00am-2:00pm</p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage daily office operations, including scheduling, staffing, and inventory management.</p><p>• Ensure compliance with healthcare regulations and internal policies.</p><p>• Oversee billing processes and medical insurance verifications.</p><p>• Collaborate with clinical leadership to drive growth initiatives and improve patient care.</p><p>• Cultivate a supportive and mission-driven team culture to promote staff satisfaction and patient outcomes.</p><p>• Maintain a consistent, high-quality experience across all patient interactions.</p><p>• Ensure the availability and proper management of office supplies and equipment.</p><p>• Handle receptionist duties and provide support for administrative tasks as needed.</p><p>• Address operational challenges with proactive problem-solving and decision-making.</p>
<p>Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</p><p>• Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</p><p>• Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</p><p>• Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</p><p>• Compile and prepare special documentation for submission to insurance carriers.</p><p>• Request and organize itemized bills and medical records from clients and healthcare providers.</p><p>• Utilize case management software to maintain accurate and up-to-date records.</p><p>• Support billing functions and calendar management to optimize workflow efficiency.</p><p>• Assist in personal injury plaintiff and civil litigation matters.</p><p>• Contribute to client relations by providing clear and precise communication</p>
<p>We are looking for an Executive Assistant to provide critical support to a leadership team and consulting staff near Batavia, Illinois. This role requires a proactive individual who can manage administrative tasks, streamline operations, and ensure smooth coordination of meetings, events, and client-facing activities. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent organizational and communication skills.</p><p><br></p><p>Monday-Friday </p><p>8:00am-4:00pm</p><p>Onsite </p><p>Compensation: $70k-$80k</p><p>Benefits: Medical, Dental Vision, 401k, PTO</p><p><br></p><p>Responsibilities:</p><p>• Support the leadership team</p><p>• Prepare high-quality proposals, contracts, reports, and presentations</p><p>• Coordinate meetings, communications, and events,</p><p>• Manage calendars, organize travel arrangements, and oversee newsletters</p><p>• Supervise office operations, including supplies, equipment, vendor relations, and mail distribution.</p><p>• Assist in planning and executing firm events and conferences</p><p><br></p>
<p>Are you a detail-oriented individual with strong organizational skills and a knack for administrative tasks? A property management company in the Edgewater area is seeking a <strong>Part-Time Administrative Assistant</strong> (16 hours) to support their operations. This role offers flexibility and an opportunity to work in the dynamic property management field. If you enjoy multitasking and thrive in an administrative role, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the front desk area to ensure a welcoming and detail-oriented environment.</p><p>• Receive and sign for packages and direct visitors to appropriate personnel or locations.</p><p>• Handle incoming calls, providing prompt and courteous assistance to callers.</p><p>• Perform various administrative tasks, including data entry and email correspondence.</p><p>• Schedule appointments and maintain accurate calendar records.</p><p>• Utilize Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint for document preparation and reporting.</p><p>• Assist with organizing and coordinating meetings as needed.</p><p>• Provide support for inbound and outbound call management.</p><p>• Maintain accurate records and ensure data is properly filed and accessible.</p>
<p>We are looking for an Executive Assistant to provide critical support to a C Suite Executive in Chicago, Illinois. This role requires a proactive individual who can manage administrative tasks, streamline operations, and ensure smooth coordination of meetings, events, and client facing activities. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent organizational and communication skills.</p><p><br></p><p>Monday-Friday</p><p>8:30am-4:00pm</p><p>Onsite</p><p>Compensation: $65k-$85k</p><p>Benefits: Medical, Dental Vision, 403b, PTO, sick days</p><p><br></p><ul><li>Manage the President’s daily calendar and coordinate </li><li>Prepare agendas, reports, correspondence, meeting minutes, executive summaries, etc. </li><li>Manage events from start to finish </li><li>Create first drafts of speeches and speaking notes. </li><li>Anticipate the needs of the President </li><li>Greet guests to the office</li><li>Provide administrative support for the Board of Trustees by coordinating meetings, documentation, distribution of materials, minute meeting notes, etc.</li><li>Coordinate all aspects of full Board and committee meetings.</li><li>Coordinate Travel and process expense</li></ul>
<p><em>The salary for this position is up to $140,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>We are looking for an experienced Assistant Controller to join our team in Chicago, Illinois. This role is ideal for a finance expert who excels at managing accounting operations, financial reporting, and team leadership. You will play a pivotal role in ensuring the accuracy of financial records and supporting organizational goals through strategic financial management.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the financial close process to maintain accurate and reliable accounting records.</p><p>• Prepare financial reports that adhere to compliance standards and organizational requirements.</p><p>• Develop, monitor, and evaluate budgets to align with organizational objectives.</p><p>• Conduct financial forecasts and analyze variances between actual results and budgets, providing actionable recommendations.</p><p>• Implement and enhance cash management strategies to ensure liquidity and financial stability.</p><p>• Guide and mentor the accounting team, promoting continuous improvement and attention to detail.</p><p>• Ensure compliance with regulatory standards and internal policies in all financial operations.</p><p>• Utilize accounting software systems to streamline processes and improve efficiency.</p><p>• Support audits by providing accurate documentation and resolving discrepancies.</p><p>• Manage accounts payable, accounts receivable, and billing functions to maintain operational efficiency.</p>
We are looking for a detail-oriented Mailroom Assistant to join our team on a long-term contract basis in Riverwoods, Illinois. This role involves ensuring the smooth operation of mail processing, distribution, and related office support tasks. The ideal candidate will thrive in a fast-paced environment and be comfortable with a variety of responsibilities.<br><br>Responsibilities:<br>• Sort and distribute incoming mail and packages efficiently.<br>• Process outgoing mail, ensuring accurate labeling and timely dispatch.<br>• Deliver mail and packages to appropriate departments or individuals within the organization.<br>• Assist with setting up and maintaining conference rooms for meetings and events.<br>• Provide general office support, including organizing supplies and maintaining a clean workspace.<br>• Adapt to a fast-paced environment and handle shifting priorities as needed.<br>• Follow instructions and collaborate effectively with team members.<br>• Ensure all mailroom equipment is functioning properly and report any maintenance needs.
<p><strong>Exciting opportunity for a Sales and Marketing Assistant. </strong>The Sales and Marketing Administrative Assistant supports the Sales and Marketing teams by assisting with daily operations, administrative tasks, and overall coordination to ensure smooth and efficient workflow. This is a M-F on-site position, including medical, dental, vision, 401k, plus PTO. Salary target $50,000-$55,000</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong>Essential Functions: </strong></p><p> </p><ul><li>Manage paperwork and administrative tasks related to sales, ensuring all documents are prepared, completed, and processed in a timely manner.</li><li>Communicate effectively with sales team members and customers to support all aspects of the sales process. </li><li>Provide in-office support to team members who are on the road or working off-site. </li><li>Create sales templates and customize product specifications, ensuring all product details are accurately documented and tailored for internal use and customer communication.</li><li>Collaborate with Inventory Coordinator to ensure accurate inventory listings for internal and external use. </li><li>Cross-reference and maintain accurate product listings on various advertising platforms and e-commerce sites.</li><li>Assist with coordinating industry events, including registration, reviewing related marketing materials and organizing promotional materials and presentations.</li><li>Assist in organizing marketing campaigns, including the distribution of newsletters, flyers, and other promotional materials.</li><li>Ensure the project calendar is actively monitored, with deadlines, meetings, and milestones properly scheduled and tracked to support timely completion.</li><li>Assist by overseeing inventory, processing orders, and coordinating logistics..</li><li>Maintain regular communication through MS Teams, email, and phone to ensure efficient collaboration, timely updates, and strong team coordination.</li></ul><p><br></p><p><br></p>
<p><em>The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul><p><br></p>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle a high volume of case files and ensure all documentation is up to date.</p><p>• Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</p><p>• Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</p><p>• Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</p><p>• Compile and prepare special reports for insurance carriers to support claims.</p><p>• Request and manage itemized bills and medical records from healthcare providers.</p><p>• Maintain accurate records and ensure compliance with case management software.</p><p>• Assist in billing functions and calendar management to keep schedules organized and deadlines met.</p><p>• Stay updated on workers' compensation laws and procedures to provide accurate support</p>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Sweater Weather season is just around the corner!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p>As the <strong>Accounting Manager, </strong>you will play a leadership role within the Accounting Department and report directly to the Divisional Assistant Controller. This position requires technical and leadership skills in a fast-paced, collaborative environment by reporting on, analyzing, and influencing the accounting processes and internal controls performed by the company's corporate functions (such as pricing, legal, and warranty). You will act as a thought leader on a range of technical accounting, internal control, and finance related issues. In addition to core accounting roles and responsibilities, you will be a leader in driving projects, as well as identifying new performance improvement opportunities.</p><p><br></p><p><strong><u>Job Description:</u></strong></p><ul><li>Review monthly general journal entries, income and balance sheet statements, account reconciliations, and various other accounting statements and reports as appropriate to support an accurate and timely monthly financial close for the Division.</li><li>Maintain integrity of general ledger transactions.</li><li>Ensure that all financial statements are presented in accordance with United States Generally Accepted Accounting Principles (US GAAP) and appropriate financial variance analyses are provided timely to management. If in a Division outside North America ensure the financials are also presented appropriately in other forms required for Statutory reporting (i.e. IFRS, German GAAP, etc.)</li><li>Mentor and guide staff with questions and accounting issues.</li><li>Lead the team to accomplish personal and professional goals.</li><li>Develop strong working relationships with coworkers and other departments.</li><li>Navigate and extracting data from financial systems to investigate and resolve outstanding items as appropriate.</li><li>Write quarterly balance sheet fluctuation narratives to support the external financial reporting process and external audit.</li><li>Identify process inefficiencies and helping to support the identification of the underlying root causes.</li><li>Partner with other finance and non-finance groups to support design and implement process improvements.</li><li>Perform periodic testing for compliance with written policies and procedures as part of the overall SOX program.</li><li>Assist in the continued development and documentation of SOX-related policies, procedures, and internal controls.</li><li>Provide timely communication to the Divisional Controller or other management to support effective resolutions</li></ul><p><br></p>
<p>We are looking for an experienced Accounting Manager/Assistant Controller to oversee and enhance financial operations for our organization in North Chicago, Illinois. This role requires a meticulous and detail-oriented individual who excels in managing accounting processes, ensuring compliance, and driving accuracy in financial reporting. The ideal candidate will bring strong leadership skills and a dedication to maintaining the integrity of financial data.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage month-end close processes to ensure timely and accurate financial reporting.</p><p>• Oversee the preparation and reconciliation of the general ledger, ensuring all entries are correct and complete.</p><p>• Coordinate and support internal and external audits, including financial statement audits, to ensure compliance with regulations.</p><p>• Review and approve journal entries to maintain the accuracy of financial records.</p><p>• Perform detailed account reconciliations to identify discrepancies and resolve them promptly.</p><p>• Analyze financial data and provide insights to improve operational efficiency and financial performance.</p><p>• Train and mentor accounting staff, fostering growth and a collaborative work environment.</p><p>• Develop and implement policies and procedures to strengthen internal controls and streamline accounting operations.</p><p>• Collaborate with cross-functional teams to address financial inquiries and support organizational goals.</p><p><br></p><p>Medical, Dental, Vision, 401K with match, paid time off</p>
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
