We are looking for a highly organized and detail-oriented Legal Assistant to join our corporate legal team in Libertyville, Illinois. In this long-term contract position, you will provide critical administrative and legal support to ensure the smooth operation of our legal department. This role requires a proactive individual who can manage sensitive information while assisting with a variety of legal and compliance-related tasks. <br> Responsibilities: • Assist attorneys and paralegals in drafting, reviewing, and editing a variety of legal documents, including contracts, agreements, and corporate policies. • Organize and maintain confidential case files, records, and legal documentation to ensure accessibility and accuracy. • Conduct thorough legal research and compile findings on matters related to compliance, contracts, and regulatory requirements. • Manage and update the company’s legal document systems, ensuring all information remains current and well-organized. • Coordinate and file compliance documents with state, federal, and regulatory agencies in a timely manner. • Facilitate communication between internal departments, external legal counsel, and other stakeholders on legal matters. • Prepare agendas, arrange meetings, and document minutes for legal department discussions. • Support the legal team in litigation or dispute-related tasks, such as organizing evidence and preparing case materials. • Monitor and report on legislative or regulatory changes that may affect the organization’s operations. • Maintain strict confidentiality and demonstrate discretion when handling sensitive corporate information. <br> The pay range for this position is $23 to $30. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
We are looking for a skilled Paralegal to join our team on a contract basis in Tipton, Indiana. In this role, you will handle a variety of legal and administrative tasks to support corporate and trademark activities while ensuring compliance with regulatory standards. This position offers an excellent opportunity to contribute to a dynamic organization within the food and food processing industry. <br> Responsibilities: • Draft, review, and finalize legal documents such as broker agreements, confidentiality agreements, licenses, and sales contracts. • Compile and prepare litigation reports and departmental summaries to assist senior management decision-making. • Conduct legal research to support corporate activities and ensure compliance with applicable laws. • Organize and establish new corporate entities by preparing incorporation documents, partnership agreements, and filing necessary paperwork with the Secretary of State. • Update and maintain corporate records, including annual reports, shareholder minutes, resolutions, and assumed name filings. • Coordinate with registered agents to ensure adherence to state laws and obtain certificates of good standing as required. • Facilitate the legalization of foreign entity documents through Apostille or consular certification processes. • Perform trademark searches, draft trademark licenses, and collaborate with outside counsel to monitor registration activities. • Manage departmental contract systems and maintain organizational charts using specialized software. • Ensure adherence to safety procedures through training, proper use of equipment, and compliance with regulations. <br> The pay range for this position is $47 to $55. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
<p>Are you a detail-oriented individual with strong organizational skills and a knack for administrative tasks? A property management company in the Edgewater area is seeking a <strong>Part-Time Administrative Assistant</strong> (16 hours) to support their operations. This role offers flexibility and an opportunity to work in the dynamic property management field. If you enjoy multitasking and thrive in an administrative role, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the front desk area to ensure a welcoming and detail-oriented environment.</p><p>• Receive and sign for packages and direct visitors to appropriate personnel or locations.</p><p>• Handle incoming calls, providing prompt and courteous assistance to callers.</p><p>• Perform various administrative tasks, including data entry and email correspondence.</p><p>• Schedule appointments and maintain accurate calendar records.</p><p>• Utilize Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint for document preparation and reporting.</p><p>• Assist with organizing and coordinating meetings as needed.</p><p>• Provide support for inbound and outbound call management.</p><p>• Maintain accurate records and ensure data is properly filed and accessible.</p>
<p>Position summary</p><p>The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed.</p><p><br></p><p><br></p><p>Job duties</p><p>* denotes an essential function</p><p>- *Utilize appropriate logs for all office services work.</p><p>- *Ensure that job tickets are properly filled out before beginning work.</p><p>- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.</p><p>- *Follow procedures to run jobs in proper order.</p><p>- *Communicate with supervisor or client on job or deadline issues.</p><p>- *Meet contracted deadlines for accepting completing and delivering all work.</p><p>- *Troubleshoot basic equipment problems.</p><p>- Be able to lift up to 50 lbs. on a regular basis.</p><p>- Prioritize workflow.</p><p>- Performs Quality Assurance on own and work of others.</p><p>- Load machines with various paper toner supplies.</p><p>- Answer telephone emails and place service calls when needed.</p><p>- Interact with clients in person over the phone or electronically.</p><p>- Adhere to Williams Lea policies in addition to client site policies.</p><p>- Use equipment and supplies in a cost-efficient manner.</p><p><br></p><p>Working conditions</p><p>- Position operates at sites with maximum of 24/7 operations.</p>
<p><strong><u>MUST be fluent in English and Spanish!</u></strong></p><p><br></p><p>We are looking for a <strong>bilingual</strong> Administrative Assistant to join our team in Rolling Meadows, Illinois. This position requires fluency in both Spanish and English to effectively handle communication and support tasks. As part of a long-term contract role with the possibility ofr hire, you will play a key role in maintaining organized and efficient administrative operations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, update, and manage reports to ensure accurate and timely information is available.</p><p>• Translate documents and communications between <strong>Spanish and English </strong>as needed.</p><p>• Provide attentive phone support, directing calls and addressing inquiries in a courteous manner.</p><p>• Manage scheduling and coordinate meeting arrangements, including setting up and cleaning up conference rooms.</p><p>• Welcome and assist guests, ensuring a positive experience during their visit.</p><p>• Utilize Microsoft Office Suite tools to create and edit documents, spreadsheets, and presentations.</p><p>• Maintain organized records and files to support smooth administrative processes.</p><p>• Collaborate with team members to ensure tasks are completed efficiently and effectively.</p>
<p>We are looking for a skilled Sr. Payroll Consultant specializing in tax to join our team in a fully remote capacity. This is a long-term contract position where you will play a pivotal role in managing payroll processes for a large workforce. The ideal candidate will bring expertise in multi-state payroll and full-cycle payroll management to ensure compliance and accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage full-cycle payroll processes for a workforce of 20,000 to 25,000 employees, including exempt, non-exempt, and California-based staff.</p><p>• Ensure compliance with multi-state payroll regulations, including tax filings and reporting requirements.</p><p>• Utilize ADP Workforce Now to process payroll and maintain accurate employee records.</p><p>• Collaborate with internal teams to address payroll discrepancies and resolve employee inquiries.</p><p>• Calculate and process payroll for non-union employees, ensuring accuracy and timeliness.</p><p>• Review and validate payroll data to ensure compliance with company policies and legal requirements.</p><p>• Stay updated on payroll laws and tax regulations to ensure adherence to federal, state, and local guidelines.</p><p>• Conduct audits of payroll procedures to identify and correct inconsistencies.</p><p>• Provide detailed reporting and analysis of payroll data to stakeholders.</p><p>• Assist in identifying and implementing process improvements for payroll operations.</p>
<p>We are looking for an organized and personable Receptionist to join our team in Chicago, Illinois. As a vital part of our non-profit organization, you will serve as the first point of contact for visitors and callers, ensuring smooth front desk operations and providing excellent customer service. This is a long-term contract position ideal for someone who values teamwork and enjoys maintaining a welcoming environment. <strong><u>The hours for this role are M-F 11am - 7PM!</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors, answering inbound calls, and directing inquiries.</p><p>• Coordinate conference room bookings and ensure meeting spaces are properly prepared.</p><p>• Handle mailing tasks efficiently, including preparing and sending documents.</p><p>• Monitor office supply inventory, working closely with logistics personnel to restock items as needed.</p><p>• Operate office equipment such as fax machines, printers, and scanners, ensuring functionality.</p><p>• Welcome and assist evening class attendees, providing a positive and detail-oriented experience.</p><p>• Perform light physical tasks, such as lifting items weighing 25-30 lbs.</p><p>• Maintain accurate records through data entry and file organization.</p><p>• Support administrative functions using Microsoft Office Suite tools like Word, Excel, and Outlook.</p><p>• Ensure smooth communication through email correspondence and appointment scheduling.</p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a contract basis in Lisle, Illinois. This role is ideal for someone who excels at multitasking and is eager to support business operations through effective organization and communication. The selected candidate will play a vital role in ensuring smooth administrative processes while collaborating with team members.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough online research to gather, verify, and compile essential business information.</p><p>• Present research findings in well-organized formats, such as reports or presentations.</p><p>• Coordinate and schedule meetings, prepare agendas, and record detailed minutes.</p><p>• Manage both digital and physical filing systems to ensure easy access to documents.</p><p>• Assist in preparing, proofreading, and formatting business documents with precision.</p><p>• Provide comprehensive administrative support to team members as required.</p><p>• Maintain professionalism while answering inbound calls and handling receptionist duties.</p><p>• Perform accurate data entry tasks to update and maintain records.</p><p>• Utilize tools like Microsoft Office Suite and Google Workspace to complete assignments efficiently.</p><p><br></p><p>The salary range for this position is $19 to $22. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Gary, Indiana. As part of this contract position, you will play a key role in ensuring smooth office operations through efficient administrative support and data management. If you have strong organizational skills and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Perform accurate typing and data entry tasks to support office operations.<br>• Manage multiple priorities effectively, demonstrating proactive problem-solving skills.<br>• Provide receptionist duties, including greeting visitors and handling phone inquiries.<br>• Maintain organized records and ensure all documentation is up-to-date.<br>• Assist in scheduling appointments, meetings, and coordinating calendars.<br>• Support routine administrative tasks such as filing, scanning, and correspondence.<br>• Collaborate with team members to meet deadlines and achieve departmental goals.<br>• Ensure compliance with office policies and procedures while maintaining confidentiality.<br>• Identify opportunities to improve administrative processes and implement solutions.<br>• Handle additional tasks as assigned to contribute to the overall efficiency of the workplace.
