<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Highland Park, Illinois. This role is essential in supporting day-to-day operations, ensuring smooth communication, and maintaining efficient office workflows. If you thrive in a dynamic environment and excel at multitasking, this position is a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• <strong>Primary responsibility is coordinating substitute teacher scheduling for a local high school.</strong></p><p>• Perform accurate data entry and maintain organized records.</p><p>• Support office operations by managing schedules and appointments.</p><p>• Handle receptionist duties, including welcoming visitors and addressing inquiries.</p><p>• Coordinate administrative tasks to ensure seamless day-to-day functionality.</p><p>• Assist in preparing and distributing internal documents and communications.</p><p>• Provide support for Sunday school activities as needed.</p><p>• Organize and maintain office supplies and equipment.</p><p>• Collaborate with team members to complete projects efficiently.</p>
We are extending an opportunity to join our team in Wheaton, Illinois as an Executive Assistant. This role centers on providing high-level administrative support in the legal industry, specifically related to Trusts, Estates, and Probate. The employment opportunity presents a long-term contract engagement, offering a chance to engage with various aspects of administrative tasks, client relations, and communication.<br><br>Responsibilities:<br>• Facilitate administrative assistance to law firm partners, ensuring smooth operations <br>• Manage all aspects of client engagement, from initial meetings through file closure <br>• Efficiently handle a high volume of calls, maintaining detail oriented contact with clients and referrals <br>• Prioritize and organize emails, ensuring prompt responses <br>• Manage mail distribution, including sorting, documenting, scanning, and distributing <br>• Draft, edit, and send correspondence, while also ensuring timely follow-ups <br>• Oversee the logistics for meetings and events, including reserving rooms, arranging catering, and setting up audiovisual equipment <br>• Welcome visitors, clients, and potential clients, fostering a welcoming environment <br>• Maintain files, including document scanning and organization <br>• Perform notarization and witness document signings <br>• Manage attorney time entries, and review and revise client invoices monthly <br>• Ensure office supplies are well-stocked and coordinate vendor visits <br>• Leverage knowledge of DocuSign, Zoom, Microsoft Suite, and other relevant software for efficient task completion.
<p>We are looking for an Executive Assistant to provide critical support to a leadership team and consulting staff near Batavia, Illinois. This role requires a proactive individual who can manage administrative tasks, streamline operations, and ensure smooth coordination of meetings, events, and client-facing activities. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent organizational and communication skills.</p><p><br></p><p>Monday-Friday </p><p>8:00am-4:00pm</p><p>Onsite </p><p>Compensation: $70k-$80k</p><p>Benefits: Medical, Dental Vision, 401k, PTO</p><p><br></p><p>Responsibilities:</p><p>• Support the leadership team</p><p>• Prepare high-quality proposals, contracts, reports, and presentations</p><p>• Coordinate meetings, communications, and events,</p><p>• Manage calendars, organize travel arrangements, and oversee newsletters</p><p>• Supervise office operations, including supplies, equipment, vendor relations, and mail distribution.</p><p>• Assist in planning and executing firm events and conferences</p><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to join our team in Chicago, Illinois. In this long-term contract role, you will provide essential support to executives, ensuring seamless coordination of schedules, travel arrangements, and meeting preparations. The ideal candidate will bring strong attention to detail and excellent communication skills to help prioritize tasks effectively and maintain a high level of organization.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings and resolving conflicts.<br>• Arrange and coordinate domestic and international travel plans, including booking flights and accommodations.<br>• Prepare and organize materials for meetings, such as presentations and reports.<br>• Act as a gatekeeper by screening communications and prioritizing urgent matters.<br>• Support executives with administrative tasks such as drafting correspondence and handling sensitive information.<br>• Collaborate with team members to ensure smooth execution of projects and initiatives.<br>• Utilize the Microsoft Office Suite to create and edit documents, spreadsheets, and slides.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Provide occasional assistance to other executives as the role expands.<br>• Maintain an organized and efficient environment within the office.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakbrook Terrace, Illinois. In this role, you will handle a variety of administrative tasks to ensure smooth office operations, including managing the front desk and supporting essential office functions.<br><br>Responsibilities:<br>• Accurately enter and maintain time records using ProLaw.<br>• Monitor and replenish office supplies to ensure adequate stock.<br>• Assist visitors and grant access to the office as needed.<br>• Oversee front desk operations, including greeting guests and managing inquiries.<br>• Coordinate administrative tasks to support day-to-day office activities.<br>• Respond to internal and external communication promptly and professionally.
<p>We are looking for a highly skilled Sr. Executive Assistant to provide essential administrative, strategic, and operational support to the President of our client's non-profit organization. This role is integral in ensuring efficient communication with internal and external stakeholders, managing high-level projects, and maintaining confidentiality in all aspects of the position. The ideal candidate will play a key role in driving organizational effectiveness while handling complex scheduling, event coordination, and executive tasks. This is a hybrid position and offers full, generous benefits.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and prepare for meetings and events, ensuring seamless execution to support the President's external and internal engagements.</p><p>• Collaborate with front-office resources and external parties to refine speeches and presentation materials, ensuring alignment with organizational objectives.</p><p>• Manage document review workflows, prioritizing and organizing materials for optimal accessibility and impact.</p><p>• Strategically plan and manage calendars, preparing detailed schedules and week-ahead memos to optimize time allocation.</p><p>• Arrange domestic and international travel, including flights, accommodations, and ground transportation, while maintaining up-to-date travel profiles.</p><p>• Partner with peers within the executive support team to ensure cohesive operations and collaboration.</p><p>• Assist with special projects and initiatives, contributing to organizational goals and efficiency.</p><p>• Handle confidential documents and correspondence with discretion and professionalism.</p><p>• Perform additional administrative duties as required to support the President and organizational needs.</p>
We are looking for a highly organized and proactive Executive Assistant to support our executive leadership team in Chicago, Illinois. This is a long-term contract position that requires a sharp individual who excels in managing schedules, coordinating travel, and anticipating needs in a dynamic environment. The ideal candidate is forward-thinking and thrives in a fast-paced, growing organization.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings and events.<br>• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.<br>• Prepare and refine presentations for executive meetings using Microsoft PowerPoint.<br>• Assist in planning and executing high-level events, such as conferences and executive gatherings.<br>• Act as a primary point of contact for correspondence, ensuring timely communication and follow-ups.<br>• Proactively anticipate needs and address scheduling conflicts or changes with efficiency.<br>• Collaborate with internal teams to gather and organize information for executive decision-making.<br>• Utilize tools like Outlook and Slack to streamline communication and task management.<br>• Maintain and organize expense reports, ensuring accuracy and timely submissions.<br>• Support additional administrative tasks as needed to enhance executive operations.
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle a high volume of case files and ensure all documentation is up to date.</p><p>• Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</p><p>• Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</p><p>• Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</p><p>• Compile and prepare special reports for insurance carriers to support claims.</p><p>• Request and manage itemized bills and medical records from healthcare providers.</p><p>• Maintain accurate records and ensure compliance with case management software.</p><p>• Assist in billing functions and calendar management to keep schedules organized and deadlines met.</p><p>• Stay updated on workers' compensation laws and procedures to provide accurate support</p>
<p>Our client is looking for a dedicated and detail-oriented Office Manager to oversee daily administrative operations in Villa Park, Illinois. This position offers a contract-to-permanent opportunity with the potential for long-term growth. The ideal candidate will excel at managing office tasks, providing exceptional customer service, and handling financial transactions with accuracy and integrity. This is a part time position. Hours are Monday and Friday from 12-7PM and Saturday and Sunday from 10AM-6PM. Weekend hours are mandatory. </p><p><br></p><p>Responsibilities:</p><p>• Deliver outstanding customer service by assisting merchants and vendors with inquiries and resolving issues promptly.</p><p>• Process rent payments from merchants using credit cards, Zelle, and cash, ensuring all transactions are accurately recorded.</p><p>• Maintain and update spreadsheets and lists by performing precise data entry tasks.</p><p>• Organize and manage office supplies, as well as sort and distribute mail efficiently.</p><p>• Assist management with event planning, billing operations, and document preparation.</p><p>• Monitor and document weekend bar sales to ensure accurate financial tracking.</p><p>• Support the office staff by handling clerical tasks and ensuring smooth day-to-day operations</p>
<p>Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you!</p><p> </p><p><strong><u>Trust & Estates Legal Assistant Responsibilities:</u></strong></p><ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
<p>We are seeking a <strong>Corporate Legal Assistant</strong> to join a <strong>midsized, friendly law firm</strong> in the heart of downtown Chicago. This is an excellent opportunity to work closely with a supportive team of attorneys while contributing to the success of a collaborative and client-driven practice.</p><p>Key Responsibilities:</p><ul><li>Provide administrative and clerical support to attorneys, including document management, calendar maintenance, and scheduling.</li><li>Draft, proofread, and format correspondence, memoranda, agreements, contracts, and other legal documents.</li><li>Manage and organize case files, ensuring all documentation is accurate and up-to-date.</li><li>Coordinate communications between attorneys, clients, and external stakeholders.</li><li>Assist with legal research and prepare summaries as needed.</li><li>Maintain case and transaction timelines, meeting critical deadlines.</li><li>Process and review billing and invoices.</li></ul><p><br></p><p><br></p>
<p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Summer is here! Want to be with a company that will ensure you get to enjoy this beautiful weather? You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>
<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>
<p><em>The salary range for this position is $200,000-$210,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘sweater weather season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform initial, detailed review of the quarterly NAV close process and quarterly financial statements prepared by the fund financial analysts inclusive of complex/illiquid assets accounting and valuation, fee and expense review and performance reporting.</li><li>Liaise directly with external auditors throughout the year on complex transactions and accounting conclusions through to the completion of the year-end audited financial statements.</li><li>Research technical accounting issues for compliance; ensure compliance with local, state, and federal government reporting requirements and tax filings.</li><li>Oversee and directly review the work of financial analysts, who perform day to day verification of portfolio transactions and accounting data, inclusive of accounting records, ledgers and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.</li><li>Assist in the preparation and review of capital calls, distributions and in responding to investor questions and requests for information.</li><li>Work directly with fund controllers to monitor and project future fund cash flows for the treasury management process including capital calls, distributions, and fee calculations, as governed by fund agreements.</li><li>Opportunity to engage with Fund Administrator, traders, brokers, and custodians to the extent any liquid assets are purchased to ensure timely settlement of trades, loans, and monitoring of pending transactions.</li><li>Ensure quality control over financial transactions and financial reporting.</li><li>Active mentorship/coaching of accounting/finance team members; provide technical, hands-on knowledge and skills, as needed.</li><li>Assist with ad-hoc requests / projects within Finance department, from the CAO or CFO, and from the investment professionals, where applicable.</li><li>Work together across the Firm’s finance team in consolidation, management reporting and accounting policy development processes.</li><li>Additional duties and special projects as necessary.</li></ul><p><br></p>
<p><em>The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul><p><br></p>
We are looking for a dedicated Legal Assistant to join a civil litigation firm in Northbrook, Illinois. This Contract position focuses on providing critical support to a team of four attorneys specializing in insurance defense. If you have a background in civil litigation and excel at managing legal processes, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and submit legal documents through e-filing systems to ensure timely and accurate filings.<br>• Draft initial motions and appearances on behalf of attorneys, adhering to procedural requirements.<br>• Maintain and organize attorney calendars, ensuring deadlines and appointments are effectively managed.<br>• Coordinate and schedule depositions with all relevant parties.<br>• Utilize legal practice management tools, such as Practice Master or similar systems, to streamline workflows.<br>• Provide administrative support tailored to the needs of a civil litigation team.<br>• Collaborate with the legal team to ensure smooth case management and communication.<br>• Assist in preparing case-related documents and maintaining proper documentation for insurance defense matters.
We are looking for a skilled Accounting Assistant to join our team in Woodstock, Illinois. This is a Contract to permanent position, offering an excellent opportunity for long-term growth within a local government agency dedicated to preserving open spaces. The ideal candidate will bring a strong attention to detail and proficiency in accounting processes to support our administrative and financial operations.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions, ensuring accurate coding and timely payments.<br>• Handle accounts receivable tasks, including generating invoices and tracking incoming payments.<br>• Perform bank reconciliations to ensure alignment between financial records and bank statements.<br>• Utilize QuickBooks for recording and maintaining financial data with precision.<br>• Review and code invoices for proper classification and entry into accounting systems.<br>• Assist in the preparation of financial reports and documentation as needed.<br>• Collaborate with team members to ensure compliance with organizational policies and procedures.<br>• Support month-end and year-end closing activities to maintain accurate financial records.<br>• Address discrepancies and resolve issues related to accounting transactions in a timely manner.
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
We are looking for a Legal Assistant to join our team in Wheaton, Illinois. This role offers an excellent opportunity to develop legal administrative skills in a fast-paced and collaborative environment. The ideal candidate will bring strong organizational abilities, effective communication skills, and a proactive approach to managing tasks and deadlines.<br><br>Responsibilities:<br>• Provide administrative support, including drafting client correspondence, answering calls, and handling mail distribution.<br>• Maintain and manage office supplies, ensuring all materials are ordered and stocked as needed.<br>• Coordinate and schedule client appointments, maintaining an organized and up-to-date calendar.<br>• Perform data entry tasks with accuracy, supporting various management functions.<br>• Monitor deadlines and manage the master calendar to ensure timely task completion.<br>• Utilize Microsoft Word and Outlook to create, edit, and manage documents and communications.<br>• Welcome visitors and ensure a well-organized and friendly office environment.<br>• Assist with additional tasks as assigned to support the team and office operations.
We are looking for a dedicated Legal Assistant to join our team in Chicago, Illinois. In this role, you will provide essential support to attorneys specializing in insurance defense and personal injury cases. The ideal candidate will have a strong background in litigation and be highly organized, detail-oriented, and proficient in legal procedures.<br><br>Responsibilities:<br>• Prepare and organize discovery documents, ensuring accuracy and compliance with legal standards.<br>• Manage e-filing processes for court submissions, including saving and formatting PDF documents.<br>• Transcribe dictation accurately to produce precise legal correspondence and documents.<br>• Schedule meetings and appointments to maintain a seamless workflow for attorneys.<br>• Save and manage legal documents in compliance with court filing requirements.<br>• Assist attorneys in drafting answers and other litigation-related materials.<br>• Provide administrative support for case preparation and document review.<br>• Collaborate with attorneys on insurance defense and plaintiff personal injury cases to ensure all tasks are completed efficiently.
<p><em>The salary range for this position is up to $190,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>You know what’s awesome? PTO. You know what else is awesome? A high-paying job that respects your work-life balance so you can enjoy your PTO. This role has perks that are unmatched by its competitors. Plus, this position doubles as a fast-track career advancement opportunity as they prefer to promote from within. </p><p><br></p><p><strong><u>Position Responsibilities</u></strong></p><ul><li>Work with Senior Leadership Team and Financial Leadership Team to understand the company’s vision and strategy and develop integrated EPM vision and strategies that are aligned with the company's overall strategic initiatives and financial objectives</li><li>Facilitate the establishment of daily, weekly and monthly reporting requirements</li><li>Give significant input to the development of company enterprise structure required to achieve reporting requirements and coordinate with finance and IT resources towards implementation of a transaction systems all the way through EPM reporting systems</li><li>Participate in the selection and configuration of EPM reporting tools consisting of 1) Actual Consolidation, 2) Planning and Forecasting, 3) Workforce Planning, 4) Long Range Planning (3 to 5 years), 5) Integrated Management Reporting and 6) External / SEC Reporting among others [tools currently being implemented are Tagetik and SAP’s SAC]</li><li> Create the vision and strategies for actual, plan / forecast and long range planning reporting</li><li>Establish financial standard reports to assure “one version of the truth”</li><li>Create and govern required reporting Master Data Management (MDM) Change Control processes (for entities, profit centers, cost centers, chart of accounts, standard reporting formats among others) as part of the Enterprise Master Data Governance program.</li><li>Establish links between various transformation initiatives and business strategies using methods/approaches such as capability assessment, business/financial analysis, process management and re-design, organizational assessment and stakeholder management</li><li>Contribute with financial specific expertise in establishing governance program conducted by the Master Core Data Team.</li><li>Support acquisition integration efforts by developing/enhancing playbook activities and repeatable processes for efficient and timely integration of financial data</li><li>Provide direct oversight for the management and prioritization of key projects and milestones. Responsible for overall project/program quality assurance</li><li>Provide thought leadership to ensure program objectives are achieved and stakeholders are aligned</li><li>Work directly with key stakeholders and business partners to drive improvements in core financial processes such as close/consolidations; planning, budgeting and forecasting; and management reporting</li><li>Foster continuous improvement mindset to drive change, improve access to critical information and enhance decision support capabilities across finance</li></ul>
<p>Robert Half is partnering with a leading global law firm, to find a detail-oriented and proactive E-Billing Specialist to support their North America region. This role is ideal for someone with a strong background in legal billing, electronic invoicing systems, and client service. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate all aspects of e-billing for assigned attorneys.</li><li>Implement clients on applicable electronic billing systems and communicate system requirements and timelines.</li><li>Submit monthly e-invoices, ensuring compliance with client and firm guidelines.</li><li>Act as liaison between billing/collections teams, attorneys, secretaries, and clients.</li><li>Track invoice status from submission to acceptance and troubleshoot rejections.</li><li>Monitor new timekeepers and ensure timely rate approvals and system setup.</li><li>Collaborate with billing teams to resubmit corrected invoices and prevent future issues.</li><li>Maintain and update client arrangement data in Elite 3E.</li><li>Assist with month-end and year-end closing and reporting.</li><li>Support special projects and ad-hoc requests from leadership.</li></ul><p><br></p>
<p><em>The salary for this position is up to $100,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance.</em></p><p><strong>Job Description</strong></p><p><strong>Essential Duties and Responsibilities:</strong></p><ul><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p><p><strong>Skills/Qualifications:</strong></p><ul><li>Detail-oriented, with excellent organizational skills</li><li>Working knowledge of various Ebilling platforms, including: ASCENT, LSS, TyMetrix, Legal-X, Legal Tracker, etc. </li><li>Working knowledge of PCLaw or similar billing application</li><li>Ability to work well under pressure, i.e., managing conflicting and fluctuating deadlines, and effectively prioritizing multiple tasks of equal urgency and importance with minimal supervision</li><li>Experience in effective problem-solving, actively using sound judgment in decision-making processes</li><li>Ability to handle confidential matters discreetly, in a mature and responsible manner conducive to the position</li><li>Effective communication skills, including the ability to be courteous in handling situations patiently and tactfully, with all audiences including partners, associates, staff and external clients and vendors</li><li>Experience with troubleshooting minor technology issues, including hardware and software</li><li>Ability to occasionally work more than 40 hours per week to perform the essential duties of the position; may require irregular hours</li></ul><p><br></p>
<p>We are looking for a meticulous Legal Billing Specialist to join our team in Chicago, Illinois. In this role, you will manage billing processes, ensure accuracy in financial transactions, and support operational efficiency for legal services. You will collaborate closely with internal teams to maintain compliance and streamline billing functions.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices to ensure accuracy and compliance with billing guidelines.</p><p>• Utilize accounting software systems to manage billing and time-tracking functions effectively.</p><p>• Generate and analyze financial reports</p><p>• Collaborate with team members to optimize billing workflows and resolve discrepancies.</p><p>• Maintain client billing records and ensure timely updates in CRM systems.</p><p>• Monitor and report on billing metrics to support financial decision-making.</p><p>• Support the implementation and integration of ADP financial services tools.</p><p>• Handle inquiries related to billing, providing clear and precise communication.</p><p>• Ensure proper documentation and adherence to organizational policies for billing processes.</p>
