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4 results for Senior Executive Assistant in Chattanooga, TN

Executive Assistant

Chattanooga, TN
onsite
Temporary to Hire
20 - 24 USD / Hourly
Executive Assistant to the CEONon-Profit Educational Organization | Contract-to-Hire OpportunityAre you a proactive, detail-driven Executive Assistant who thrives in a fast-paced, mission-driven environment? We are partnering with a respected non-profit educational organization seeking a highly organized and intuitive professional to support their dynamic CEO.This is a unique opportunity to play a critical role at the executive level—serving as a true right hand to a leader deeply engaged in community impact, board relations, and strategic initiatives. About the RoleAs the Executive Assistant to the CEO, you will be the backbone of daily operations—managing complex scheduling, coordinating high-level meetings, and ensuring nothing falls through the cracks. The CEO moves quickly and is deeply involved in both internal leadership and external community work, so your ability to anticipate needs and stay one step ahead will be key to success. Key Responsibilities<ul><li>Manage a high-volume, ever-changing calendar with precision and foresight</li><li>Coordinate complex travel arrangements, itineraries, and expense reporting</li><li>Prepare and organize materials for executive and board-level meetings, including presentations and reports</li><li>Attend meetings and take detailed, accurate notes; distribute clear and timely meeting minutes</li><li>Draft memos, correspondence, and internal communications on behalf of the CEO</li><li>Support Chief of Staff meetings (approximately 4 per week) and other senior leadership meetings</li><li>Maintain strict confidentiality while handling sensitive information</li><li>Track and assist with reporting in Excel and other systems</li><li>Serve as a liaison with internal teams, board members, and external stakeholders, including foundations</li></ul>What Makes You a Great Fit<ul><li>Exceptional organizational skills with the ability to manage multiple priorities seamlessly</li><li>Strong note-taking and documentation skills—you capture details others might miss</li><li>Highly proactive with the ability to anticipate needs and think several steps ahead</li><li>Poised, professional, and comfortable supporting a high-level executive in a fast-moving environment</li><li>Detail-oriented with a “get it right the first time” mindset—especially with travel and logistics</li><li>Comfortable working both independently and collaboratively</li></ul>Why This Opportunity?<ul><li>Work closely with an inspiring CEO making a meaningful impact in the community</li><li>Gain exposure to board-level operations and strategic initiatives</li><li>Be part of a collaborative, purpose-driven organization</li><li>Opportunity to transition into a long-term role</li></ul>If you’re someone who thrives on being indispensable, enjoys keeping executives organized and effective, and wants to contribute to a meaningful mission, we’d love to connect with you.
2026-04-21T00:00:00Z

Administrative Assistant

Chattanooga, TN
onsite
Temporary / Contract
18 - 19.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Chattanooga, Tennessee. This is a Contract position suited for someone who enjoys creating order, communicating professionally, and keeping administrative tasks moving efficiently. The ideal candidate will provide front-office support, manage routine clerical work, and help maintain accurate records in a fast-paced environment. Responsibilities: • Welcome visitors and serve as the first point of contact by responding to incoming calls with professionalism and care. • Provide administrative support by organizing documents, preparing correspondence, and assisting with routine office activities. • Enter and update information in internal records with accuracy to help maintain reliable data. • Coordinate everyday reception and front-desk tasks to ensure smooth office coverage throughout the workday. • Manage filing, document handling, and general clerical duties to keep materials accessible and well organized. • Support staff with scheduling, message taking, and follow-up on administrative requests as needed.
2026-04-24T00:00:00Z

Legal Administrative Assistant

Chattanooga, TN
onsite
Temporary to Hire
20 - 22 USD / Hourly
Legal Administrative Assistant (Temporary-to-Hire) Launch Your Legal Career with a Firm That Promotes from Within We are partnering with a well-respected, close-knit law firm to find a Legal Administrative Assistant who is organized, driven, and eager to grow within the legal field. This is a temporary-to-hire opportunity created due to an internal promotion—proof that this firm invests in its people and offers real career advancement. If you’re looking to gain hands-on experience, learn directly from attorneys, and build a long-term career in law, this is an opportunity you don’t want to miss. Why You’ll Love This Role:<ul><li>Growth Opportunity: Step into a role where the previous assistant was promoted</li><li>Exposure to the Legal Field: Work closely with attorneys and gain experience </li><li>Collaborative Environment: Small office setting where your contributions are valued and visible</li><li>Skill Building: Develop highly marketable legal and administrative skills</li></ul>Key Responsibilities:<ul><li>Perform extensive legal filing, including e-filing with courts and maintaining organized physical case files</li><li>Prepare, proofread, and format legal documents such as pleadings, motions, correspondence, and discovery materials</li><li>Assist with court filings and deadlines, ensuring compliance with court rules and procedures</li><li>Manage attorney calendars, including scheduling hearings, depositions, client meetings, and deadlines</li><li>Coordinate and prepare materials for depositions, hearings, and client meetings</li><li>Set up and break down conference rooms, ensuring all materials and IT equipment are ready and functioning</li><li>Communicate with courts, clients, opposing counsel, and vendors in a professional manner</li><li>Maintain and update case management systems and track important dates and deadlines</li><li>Handle incoming and outgoing legal correspondence, including mail, email, and document distribution</li><li>Support billing and time entry processes as needed</li><li>Ensure office operations run smoothly by managing office supplies, kitchen organization, and general upkeep</li></ul>What We’re Looking For:<ul><li>Associate's degree, preferably in criminal justice, bachelor's degree or a Paralegal Certification is ideal</li><li>Strong attention to detail and exceptional organizational skills</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>Professional communication skills and a team-oriented mindset</li><li>Proactive, dependable, and willing to take initiative</li><li>Interest in pursuing a long-term career in the legal field</li><li>Prior administrative or legal support experience is a plus, but not required</li></ul>This is more than a job—it’s a pathway into the legal profession. If you’re motivated, eager to learn, and ready to grow with a firm that values your potential, we encourage you to apply today.
2026-04-10T00:00:00Z

Human Resources (HR) Assistant

Signal Mountain, TN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support day-to-day HR operations for a local team in Tennessee. This contract opportunity with potential for a permanent role is well suited for someone who enjoys working with employee records, coordinating recruitment activities, and providing dependable administrative support in a service-focused environment. The person in this role will help create a smooth experience for new employees and current employees while assisting with core HR processes such as benefits support, documentation, and compliance-related tasks. Responsibilities:• Coordinate onboarding activities for new employees, including preparing paperwork, tracking pre-employment requirements, and helping ensure a positive start to employment.• Assist with background screening and related recruitment documentation by maintaining accurate records and following established procedures.• Provide administrative support for daily HR functions, including filing, data entry, document management, and responding to routine employee inquiries.• Support employee relations efforts by helping route questions, maintaining confidential information, and assisting with HR follow-up tasks.• Help administer benefits-related processes by distributing materials, tracking forms, and answering basic questions or escalating issues as needed.• Maintain organized and accurate personnel files and HR records in accordance with internal policies and applicable guidelines.• Work with HR staff to schedule meetings, interviews, and other employment-related activities while keeping timelines on track.• Assist with HR information system updates and onboarding-related data entry to support accurate employee records and process continuity.
2026-04-24T00:00:00Z