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7 results for Office Administrator in Charlotte, NC

Administrative Assistant

Hickory, NC
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a skilled part-time administrative assistant to provide comprehensive support to the General Counsel and the legal department in Hickory, North Carolina. In this long-term contract role, you will play a key part in maintaining seamless daily operations, ensuring the accuracy of legal documents, and handling confidential information with the highest level of professionalism. If you excel in organization, communication, and attention to detail, this position offers an excellent opportunity to contribute to the telecom services industry. This is a part-time position with very flexible hours. Responsibilities:• Offer direct administrative support to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence.• Review, edit, and format legal documents to guarantee accuracy, clarity, and adherence to organizational standards.• Facilitate contract processing by ensuring all documentation is complete, consistent, and legally compliant.• Perform data entry tasks and maintain well-organized legal and administrative files, including sensitive and confidential records.• Coordinate office logistics and resources to promote efficient operations within the legal department.• Manage incoming communications, ensuring prompt follow-up and appropriate routing of legal and business inquiries.• Provide assistance during peak workload periods by adjusting priorities and deadlines as needed.
2026-05-12T00:00:00Z

Executive Assistant

Charlotte, NC
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a highly organized Executive Assistant to support senior leadership in North Carolina. This position serves as a key partner to the executive office by coordinating schedules, preparing important materials, and ensuring smooth communication across internal and external stakeholders. The role requires sound judgment, discretion with sensitive information, and the ability to keep multiple priorities moving efficiently in a fast-paced healthcare environment. Responsibilities:• Coordinate complex calendars, arrange meetings, and resolve scheduling conflicts to keep executive priorities on track.• Organize business travel, including flights, lodging, local transportation, and detailed itineraries for leadership team members.• Manage incoming and outgoing correspondence, draft clear communications, and ensure timely follow-up with key stakeholders.• Prepare, edit, and format reports, presentations, agendas, and other documents needed for executive and board meetings.• Support board and committee operations by scheduling sessions, assembling meeting materials, recording minutes, and tracking follow-up items.• Maintain confidential files, corporate records, and governance documentation in accordance with organizational standards and regulatory requirements.• Process expense reports and help maintain office readiness by monitoring administrative supplies and support resources.• Assist with planning and coordinating leadership gatherings, recognition events, and other executive office activities.
2026-04-27T00:00:00Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
23 - 26 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support a growing real estate and property operation in Charlotte, North Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys balancing customer communication, scheduling, and detailed administrative work in a fast-paced office environment. In this role, you will help keep sales and closing activities on track while providing dependable support to both clients and internal teams. Responsibilities: • Enter and maintain contract information, home selections, and related records with a high level of accuracy. • Monitor each transaction from initial agreement through closing and follow up on milestones to keep the process moving forward. • Communicate with customers regarding timelines, appointments, and important updates throughout the sales and settlement process. • Arrange closing schedules and coordinate required details with lenders, attorneys, title partners, and other involved parties. • Prepare and organize settlement paperwork to ensure documents are complete and ready for review. • Provide day-to-day administrative support for operational and construction-related activities within the local division. • Manage calendars, respond to inbound inquiries, and assist with general office coordination as needed.
2026-05-20T00:00:00Z

Systems Administrator

Charlotte, NC
onsite
Temporary / Contract
40 - 50 USD / Hourly
We are proactively connecting with experienced Systems Administrators in the Charlotte market for upcoming opportunities with organizations seeking strong infrastructure and server administration talent. These roles offer the opportunity to support enterprise environments, contribute to modernization initiatives, and work alongside collaborative IT teams.Typical Responsibilities:<ul><li>Administer and maintain Windows server environments, Active Directory, Group Policy, DNS, and DHCP</li><li>Support day-to-day infrastructure operations, system performance, and uptime</li><li>Manage user provisioning, permissions, and account administration</li><li>Troubleshoot hardware, software, networking, and server-related issues</li><li>Assist with virtualization technologies such as VMware or Hyper-V</li><li>Support Microsoft 365 environments including Exchange, Teams, and SharePoint</li><li>Perform patching, backups, monitoring, and system upgrades</li><li>Maintain technical documentation and support infrastructure improvement initiatives</li></ul>
2026-05-13T00:00:00Z

Administrative Assistant II

Rock Hill, SC
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for an experienced and dependable Part Time Administrative Assistant to support daily front office operations for a machinery manufacturing organization in Rock Hill, South Carolina. This contract-to-permanent position is fully onsite and offers an excellent opportunity for someone who enjoys creating a welcoming office environment while keeping administrative activities organized and moving efficiently. The ideal candidate brings strong communication skills, confidence handling multiple priorities, and a detail-oriented presence when interacting with visitors, employees, and external partners. The hours are Monday through Friday 8:30 am to 1 pm, roughly 20-25 hours a week. Responsibilities:• Welcome guests and ensure each visitor is directed promptly to the appropriate person or department.• Manage the front desk by answering multi-line phone calls, responding to routine inquiries, and relaying messages accurately.• Coordinate calendars and arrange appointments, meetings, and other office scheduling needs.• Maintain digital and physical records with a strong focus on accuracy, organization, and effective spreadsheet tracking.• Support office operations by helping oversee supply needs and working with outside facility service providers when maintenance issues arise.• Communicate office concerns, updates, and recurring issues to leadership in a timely and detail-oriented manner.• Provide general administrative support such as data entry, document preparation, and correspondence using Microsoft Office applications.• Contribute to a positive workplace experience by offering courteous assistance to employees, guests, and vendors throughout the day.
2026-05-15T00:00:00Z

Bookkeeper

Charlotte, NC
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A growing, well-established Construction organization in the Charlotte area is seeking an Accounting Operations Specialist to support both payables and receivables functions. This role offers strong visibility within the accounting team and the opportunity to contribute to process improvements in a fast-paced environment. Key Responsibilities<ul><li>Manage full-cycle accounts payable and accounts receivable processes</li><li>Process invoices, expense reports, and vendor payments with accuracy and timeliness</li><li>Support billing, cash application, and collections efforts</li><li>Reconcile vendor statements and customer accounts</li><li>Assist with month-end close, including journal entries and account reconciliations</li><li>Partner cross-functionally with internal teams to resolve discrepancies</li><li>Identify opportunities to improve workflows and strengthen controls</li></ul>
2026-05-20T00:00:00Z

Bookkeeper

Charlotte, NC
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to join our team in Charlotte, North Carolina. This fully onsite position will oversee day-to-day financial recordkeeping, help maintain clear visibility into project-related costs, and support accurate reporting as the company grows. The role works closely with leadership and is well suited for someone who enjoys staying organized, managing high transaction volume, and keeping accounting operations running smoothly. Responsibilities: • Oversee daily bookkeeping activities, including recording financial transactions and keeping ledgers current and accurate. • Manage accounts payable processes by reviewing invoices, organizing expenses, and preparing items for timely payment. • Maintain accounting records in QuickBooks and ensure entries are coded correctly across projects and cost categories. • Reconcile bank and other financial accounts on a regular basis to confirm completeness and resolve discrepancies promptly. • Prepare basic financial summaries, including profit and loss and cash flow reports, to support business decision-making. • Monitor a centralized accounting inbox, track incoming billing documents, and maintain orderly documentation for audit readiness. • Support project-based cost tracking by organizing expenses and helping align transactions to the appropriate jobs. • Partner directly with the Founder to strengthen financial processes and provide dependable day-to-day accounting support.
2026-05-19T00:00:00Z