We are looking for an organized and detail-oriented Receptionist Intermediate to join our team in Charlotte, North Carolina. In this role, you will be responsible for managing front desk operations, handling administrative tasks, and ensuring smooth communication across various departments. This is a long-term contract position, ideal for individuals with 3-6 years of relevant experience and strong proficiency in Microsoft Office tools.<br><br>Responsibilities:<br>• Greet and assist visitors while maintaining a welcoming and detail-oriented reception area.<br>• Manage incoming and outgoing mail and deliveries efficiently.<br>• Coordinate office supply orders, including coffee and pantry items.<br>• Reserve conference rooms and ensure all meeting spaces are prepared as needed.<br>• Arrange catering services for events, meetings, and special requests.<br>• Submit technology and maintenance work requests promptly.<br>• Answer and direct calls using multi-line phone systems.<br>• Prepare presentations and documents using Microsoft PowerPoint.<br>• Maintain effective communication and collaboration through Microsoft Teams.
<p>The Receptionist is the first point of contact for guests and employees, ensuring a welcoming environment. This role focuses on delivering exceptional <strong>guest experience and hospitality</strong>, while supporting back-office operations and maintaining organized common areas.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly while maintaining a detail-oriented approach.</p><p>• Manage incoming calls using a multi-line phone system and efficiently transfer calls to the appropriate departments.</p><p>• Coordinate deliveries and sort incoming mail to ensure timely distribution.</p><p>• Assist with administrative tasks and provide support for special projects as needed.</p><p>• Communicate effectively with managers and clients to address deadlines or job-related concerns.</p><p>• Operate and manage switchboard systems to facilitate smooth communication within the organization.</p><p>• Maintain accurate records and ensure proper documentation of office activities.</p>
<p>We are looking for a dedicated Business Assistant to join our team in Charlotte, NC. This Contract to permanent position offers an excellent opportunity to support the daily operations of a thriving office. The ideal candidate will play a key role in ensuring a seamless experience for both patients and staff through exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients warmly upon arrival to create a positive and detail oriented first impression.</p><p>• Manage patient scheduling and records using Dentrix software.</p><p>• Coordinate and confirm appointments for multiple providers within the office.</p><p>• Process and file insurance claims, including follow-ups on outstanding claims and verification of benefits.</p><p>• Post payments from insurance companies and patients while handling accounts receivable efficiently.</p><p>• Discuss treatment plan costs and payment options with patients in a clear and supportive manner.</p><p>• Collaborate with team members and providers to implement systems that enhance office productivity.</p>
<p>We are looking for a detail-oriented Administrative Assistant to provide essential support to our Litigation team in Winston-Salem, North Carolina. This role requires a candidate with strong organizational skills and prior experience in litigation paralegal work. Ideal candidates will thrive in a fast-paced environment and demonstrate exceptional attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Offer administrative support to the sales team, ensuring smooth operations and effective communication.</p><p>• Handle legal documentation and assist with litigation-related tasks as needed.</p><p>• Coordinate schedules, meetings, and appointments to maximize efficiency.</p><p>• Maintain organized records and ensure accurate data management.</p><p>• Prepare reports, presentations, and correspondence to support team goals.</p><p>• Respond to inquiries promptly and effectively, representing the company in a detail-oriented manner.</p><p>• Collaborate with other departments to streamline processes and improve workflow.</p><p>• Monitor deadlines and ensure timely completion of tasks and projects.</p><p>• Perform general office duties such as filing, scanning, and managing supplies.</p><p>• Assist in tracking and updating key sales metrics and client information.</p>
