<p>We are looking for a detail-oriented and organized Executive Assistant to provide vital support to a small, collaborative team in Charlotte, North Carolina. This role involves managing administrative tasks, overseeing bookkeeping functions, and ensuring smooth communication across the team. The ideal candidate will be proactive and skilled in financial operations, with a strong ability to maintain accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Collaborate with fellow administrators to deliver exceptional service and consistent support across the organization.</li><li>Manage complex travel logistics for investment professionals, including:</li><li>Full-cycle travel planning</li><li>Monitoring flight schedules and adjustments</li><li>Coordinating group travel and aligning schedules across teams</li><li>Completing expense reports and related documentation</li><li>Maintain and manage executive calendars; proactively identify conflicts and respond quickly to unexpected scheduling changes.</li><li>Coordinate board meetings, investment-related travel, and multi‑party scheduling needs.</li></ul><p><strong>Office & Operational Support</strong></p><ul><li>Organize internal and external meetings, including onsite and offsite arrangements.</li><li>Partner with third‑party vendors and service providers.</li><li>Occasionally assist with select personal requests (e.g., family travel) for senior leaders.</li><li>Build strong, professional relationships with executives across partner companies, advisory contacts, and other external stakeholders.</li><li>Support general office operations and maintain shared spaces as needed.</li><li>Own long-term administrative projects and manage them with minimal oversight.</li><li>Maintain the highest level of confidentiality, professionalism, and discretion.</li></ul><p><strong>Team Culture & Function-Specific Expertise</strong></p><ul><li>Demonstrate a positive attitude, reliability, and a commitment to excellence.</li><li>Offer assistance proactively and complete tasks independently.</li><li>Over time, develop subject‑matter expertise in certain operational areas (e.g., events, IT coordination, philanthropic activities, office services, office relocations).</li><li>Experience with office moves is helpful but not required.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Lancaster, South Carolina. This is a contract position, offering an opportunity to contribute to essential administrative tasks in an environment that values attention to detail. The role involves supporting daily operations and ensuring the smooth flow of communication and documentation.<br><br>Responsibilities:<br>• Manage and respond to inbound calls, providing excellent customer service and directing inquiries appropriately.<br>• Prepare and maintain meeting minutes with accuracy and attention to detail.<br>• Organize and handle administrative office tasks, ensuring all processes are efficient and well-documented.<br>• Utilize Microsoft Outlook and other software tools to manage schedules, communications, and correspondence.<br>• Assist with data entry tasks, ensuring information is recorded accurately and securely.<br>• Support foot traffic within the office by guiding guests and addressing their needs.<br>• Collaborate with county administration to handle time and billing responsibilities.<br>• Maintain a welcoming and organized reception area, ensuring visitors are attended to promptly.
<p>Our client is seeking a Commercial Real Estate Paralegal to join their law firm in Charlotte, North Carolina. This role focuses on commercial real estate transactions, requiring expertise in closing, title review, contract preparation, and negotiation. The ideal candidate will possess strong knowledge of real estate law and demonstrate the ability to handle complex projects with precision and professionalism.</p><p><br></p><p>• Assist in the preparation, review, and negotiation of contracts related to commercial real estate transactions.</p><p>• Conduct thorough title examinations and resolve any discrepancies or issues.</p><p>• Support closing processes for real estate transactions, ensuring accuracy and compliance with all legal requirements.</p><p>• Collaborate with attorneys and stakeholders on projects involving planned communities, mixed-use developments, and condominium conversions.</p><p>• Handle documentation and legal procedures for private equity ventures, land banks, and joint ventures.</p><p>• Provide expertise in homebuilding, industrial, and retail property development.</p><p>• Manage legal aspects of condominium terminations and conversions.</p><p>• Utilize tools such as SoftPro, ProTrust, and RynohLive to streamline workflow and ensure efficiency.</p><p>• Maintain organized records of all transaction-related documentation.</p><p>• Stay updated on changes in real estate laws and regulations to provide informed legal support.</p>
