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8 results for Administrative Assistant in Charlotte, NC

Administrative Assistant

Charlotte, NC
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure the efficient functioning of the team. The ideal candidate will possess strong communication skills, excellent time management abilities, and a proactive approach to handling administrative tasks in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and correspondence</li><li>Greet visitors and provide exceptional customer service</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and distribute reports, presentations, and other documents</li><li>Maintain electronic and paper filing systems</li><li>Coordinate office supplies, equipment, and vendor relationships</li><li>Assist with data entry, recordkeeping, and database management</li><li>Process invoices, expense reports, and other administrative documentation</li><li>Support internal teams with special projects and administrative tasks</li><li>Ensure confidentiality of sensitive information</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Gastonia, NC
onsite
Temporary / Contract
20 - 25 USD / Hourly
Our team is seeking a dependable and professional Administrative Assistant in Gastonia, North Carolina to provide day-to-day support across multiple departments. This role serves as a key point of coordination within the office, helping manage schedules, organize information, and maintain efficient administrative processes. The ideal candidate thrives in a fast-paced environment, is highly organized, and enjoys supporting a collaborative team.Primary Responsibilities<ul><li>Manage calendars, meetings, and appointment scheduling</li><li>Answer incoming calls and respond to emails in a timely manner</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Maintain accurate records, databases, and filing systems</li><li>Coordinate travel arrangements, meeting logistics, and office events</li><li>Order office supplies and monitor inventory levels</li><li>Assist with document management, data entry, and reporting</li><li>Support onboarding activities and various departmental projects</li><li>Serve as a professional point of contact for clients, vendors, and visitors</li><li>Perform general administrative duties as assigned</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Huntersville, NC
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Cornelius, North Carolina. This role is ideal for someone who enjoys staying organized, coordinating schedules, and keeping communication flowing across a busy team. The position offers strong long-term growth potential within a fast-expanding private company that values performance, initiative, and internal mobility. Responsibilities: • Coordinate calendars, meetings, and schedule updates to help leaders and team members stay organized and on track. • Manage email communication through Microsoft Outlook and respond to routine administrative requests in a timely, thorough manner. • Prepare documents, presentations, and other business materials using Microsoft Office applications, including PowerPoint. • Support front-office and general administrative activities such as answering inbound calls, handling data entry, and assisting with office correspondence. • Facilitate communication and collaboration through Microsoft Teams for both in-office and remote employees. • Assist with internal support tasks as responsibilities expand, including coordination related to HR and other shared business functions. • Help organize employee engagement activities and maintain event calendars that include both onsite and remote participation. • Track urgent updates and distribute important information at the start of the day so employees remain informed of time-sensitive matters.
2026-08-10T00:00:00Z

Administrative Assistant

Charlotte, NC
onsite
Temporary / Contract
23.75 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to provide high-level day-to-day support to the CFO in Charlotte, NC. This is a Long-term Contract with potential for full time requiring onsite presence, with occasional travel as needed to support business activities. The ideal candidate brings sound judgment, strong organizational ability, and a detail-oriented approach to handling sensitive information and shifting priorities. Responsibilities:• Coordinate the Operations Manager’s daily schedule, including meetings, appointments, and travel planning to keep priorities on track.• Serve as a reliable point of contact for internal teams and external clients by managing correspondence and supporting clear communication.• Prepare, organize, and maintain invoices, records, and other business documentation with accuracy and attention to detail.• Assist with reports, data entry, and administrative follow-up to ensure timely completion of operational tasks.• Handle confidential matters with discretion while supporting leadership in both routine activities and time-sensitive requests.• Partner with cross-functional team members to gather information, resolve administrative issues, and maintain smooth office operations.• Provide adaptable support throughout the workday, responding effectively to evolving needs and unexpected requests.• Travel occasionally to another location when in-person administrative support is required.
2026-09-03T00:00:00Z

Accounting Assistant

Denver, NC
onsite
Temporary / Contract
23.75 - 26 USD / Hourly
We are looking for an Accounting Assistant to join a management team in Denver, North Carolina, on a Contract basis. This onsite role supports financial and administrative operations tied to commercial construction projects, with a strong focus on accuracy, organization, and timely coordination across teams. The position is well suited for someone who can manage detailed records, communicate effectively, and keep multiple priorities moving in a fast-paced project environment. Responsibilities:• Support financial and administrative activities across commercial construction projects from early planning through final closeout.• Organize and maintain project documentation in designated folders, ensuring records remain current, accessible, and complete.• Help prepare budgets and schedules of values in Excel while monitoring project costs, change activity, and supporting backup documentation.• Create and process project paperwork such as contracts, purchase orders, invoices, and change documentation using established company formats.• Review vendor and contract billings for accuracy, obtain required approvals, enter transactions in QuickBooks, and file associated invoice records.• Assist with monthly client invoicing, including preparation of billing support such as waivers, lien releases, and related documentation.• Set up new vendors in QuickBooks by collecting and recording required tax and compliance information.• Coordinate meetings in Microsoft Teams, distribute meeting notes, and track follow-up items to support project communication.• Work with contractors and architects to assemble closeout packages and deliver final documentation in the format requested by the client.• Submit online payments for permits and other jurisdictional fees as directed by project leadership.
2026-08-17T00:00:00Z

Accounting Assistant

Charlotte, NC
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
We are looking for an Accounting Assistant to support daily financial operations in Charlotte, North Carolina. This position plays an important role in keeping payables, receivables, and account records organized and accurate while helping the team meet reporting and month-end deadlines. The ideal candidate is comfortable working with invoices, payment activity, reconciliations, and accounting systems in a detail-focused environment. Responsibilities: • Manage the full accounts payable cycle by reviewing invoices, entering transactions, and maintaining accurate payment records. • Prepare and share monthly remittance reporting to support timely communication of payment activity. • Keep vendor information current within accounting platforms and verify records for completeness and accuracy. • Investigate billing and payment inconsistencies, resolving account issues so vendor and customer balances remain correct. • Respond to vendor questions regarding payments, outstanding items, and related account matters. • Support payment processing activities, including vendor disbursements, passthrough transactions, and client-related fund transfers. • Apply incoming customer payments, post miscellaneous cash receipts, and research variances such as short payments or overpayments. • Reconcile general ledger accounts, prepare journal entries, and assist with month-end accounting tasks. • Provide documentation and accounting support for audit readiness, 1099 preparation, reimbursement requests, and special reporting assignments.
2026-08-09T00:00:00Z

Accounting Assistant

Charlotte, NC
onsite
Permanent / Full Time
50000 - 54000 USD / Yearly
We are looking for an Accounting Assistant to join a collaborative finance team in Charlotte, North Carolina. This permanent position is best suited for someone who enjoys precise, hands-on accounting work and wants to strengthen their experience in a stable, growth-oriented environment. The role offers broad exposure to day-to-day accounting activities, along with the opportunity to learn from experienced professionals while contributing to accurate financial operations. Responsibilities: • Handle day-to-day support for payables and receivables activities, helping maintain smooth financial processing across the department. • Review incoming invoices, assign appropriate accounting codes, and record them accurately within the financial system. • Keep accounting logs, schedules, and spreadsheet records current to support reporting and reconciliation needs. • Track intercompany charges and assist with balancing related accounts to ensure complete and accurate records. • Enter financial transactions promptly and verify details to reduce errors and maintain data integrity. • Contribute to month-end closing tasks by preparing support documentation and assisting with routine general accounting work. • Use accounting software and internal tools to organize financial information and help generate standard reports. • Provide additional administrative and accounting assistance as business needs evolve.
2026-08-11T00:00:00Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for an Administrative Coordinator with relevant experience to support daily front-desk operations and broader office administration for a retail corporate environment in Charlotte, North Carolina. This Long-term Contract position combines detail-oriented lobby coverage with flexible administrative assistance, requiring someone who can create a welcoming experience while keeping office activities organized and running smoothly. The ideal candidate brings strong communication skills, sound judgment, and the ability to adapt to shifting priorities while interacting confidently with employees, leaders, visitors, and vendors. Responsibilities: • Deliver dependable front-lobby coverage each day during scheduled breaks and step in whenever primary reception support is unavailable. • Welcome guests, candidates, suppliers, and team members in a detail-oriented and courteous manner while ensuring they are directed to the appropriate contact or destination. • Manage incoming phone calls and general inquiries, providing accurate information and routing requests efficiently. • Uphold office access, visitor check-in, and security practices to maintain a safe and orderly reception area. • Keep the lobby neat, presentable, and ready to receive visitors throughout the workday. • Notify internal staff promptly about guest arrivals, package deliveries, and other reception-related matters. • Assist departments with administrative tasks such as document preparation, scanning, filing, copying, and distribution of materials. • Support meeting logistics, conference room readiness, office events, mail handling, shipping activity, and supply coordination as business needs require. • Contribute to special projects and provide extra administrative coverage during busy periods, team absences, or changing office priorities.
2026-09-01T00:00:00Z