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3 results for Administrative Assistant in Charlotte, NC

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
23 - 26 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support a growing real estate and property operation in Charlotte, North Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys balancing customer communication, scheduling, and detailed administrative work in a fast-paced office environment. In this role, you will help keep sales and closing activities on track while providing dependable support to both clients and internal teams. Responsibilities: • Enter and maintain contract information, home selections, and related records with a high level of accuracy. • Monitor each transaction from initial agreement through closing and follow up on milestones to keep the process moving forward. • Communicate with customers regarding timelines, appointments, and important updates throughout the sales and settlement process. • Arrange closing schedules and coordinate required details with lenders, attorneys, title partners, and other involved parties. • Prepare and organize settlement paperwork to ensure documents are complete and ready for review. • Provide day-to-day administrative support for operational and construction-related activities within the local division. • Manage calendars, respond to inbound inquiries, and assist with general office coordination as needed.
2026-05-20T00:00:00Z

Office Manager

Charlotte, NC
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an experienced Office Manager to support executive leadership and oversee daily office operations for a manufacturing organization in Charlotte, North Carolina. This Long-term Contract position is ideal for a candidate with relevant experience and strong attention to detail who can balance executive support, office coordination, and special projects while maintaining a high level of discretion. The role requires strong organizational ability, sound judgment, and the confidence to manage priorities across scheduling, travel, vendor relationships, and workplace activities. Responsibilities: • Provide high-level administrative support to senior leaders, helping coordinate priorities so business activities stay on track and leadership operations run smoothly. • Oversee executive calendars, arrange meetings, and manage the flow of information, ensuring leaders are prepared and key commitments are organized effectively. • Coordinate detailed travel plans for executives, including lodging, transportation, and related logistics, while adjusting arrangements as business needs change. • Prepare and update business documents such as spreadsheets, presentations, records, and other administrative materials needed for daily operations. • Serve as a central point of contact between leadership, employees, external partners, and service providers, promoting timely and clear communication. • Manage office services and vendor relationships, including supply management, facility-related services, and annual contract review to support budget adherence and workplace efficiency. • Partner with HR on workspace and desk coordination, employee notices, and office-related communications that help maintain an organized and informed environment. • Support internal events, meetings, team lunches, and employee recognition activities such as birthdays, anniversaries, holiday outreach, and bereavement acknowledgments. • Maintain office storage, oversee company-related subscriptions and shared resources, and coordinate with property management to communicate facility updates to staff.
2026-05-26T00:00:00Z

Permitting Assistant

Charlotte, NC
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Permitting Assistant to support permit coordination for retail and grocery marketing events in Charlotte, North Carolina. This Contract position will work closely with a small team to keep event documentation organized, communicate with store contacts, and help ensure each activation is properly approved before launch. The ideal candidate is highly organized, communicates clearly, and can manage multiple deadlines while maintaining accurate records. Responsibilities:• Coordinate permit-related activities for retail and grocery marketing events across multiple locations, with a primary focus on Sam's Club event support• Communicate with store managers and other stakeholders to confirm scheduling details, staffing information, and local approval requirements• Prepare, review, and submit permit documentation while ensuring forms are completed accurately and on time• Track outstanding approvals and obtain required signatures from internal managers to keep event plans moving forward• Enter event and permit information into internal systems and maintain organized Excel trackers for reporting and visibility• Monitor timelines for upcoming events and follow up proactively to reduce delays in the approval process• Organize digital files, scanned documents, and compliance records so materials are easy to retrieve and audit• Adjust priorities as business needs shift and provide day-to-day administrative support for project and event logistics
2026-05-26T00:00:00Z