We are looking for an experienced and reliable Administrative Assistant to join our team in Charlotte, North Carolina. This role is key to ensuring smooth office operations and providing support to a small team of approximately 20 employees. As a Contract to permanent position, this opportunity is ideal for someone who is ready to contribute to a dynamic and collaborative office environment.<br><br>Responsibilities:<br>• Welcome and assist visitors as the first point of contact, ensuring a positive and detail-oriented experience.<br>• Manage incoming and outgoing mail, including preparing packages and distributing deliveries.<br>• Coordinate and schedule meetings, including setting up conference rooms and arranging meals when necessary.<br>• Maintain office supplies inventory by placing orders and ensuring availability of essentials.<br>• Submit work orders and liaise with vendors to address office maintenance needs.<br>• Prepare expense reports and support office staff with administrative tasks.<br>• Organize domestic travel arrangements, including bookings and itineraries.<br>• Assist with the management of building security, including maintaining the access list and requesting fobs.<br>• Collaborate with engineers and other team members to support office operations.<br>• Visit the Whitehall area office on a weekly basis to provide additional support as needed.
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the legal department in a dynamic telecom services environment. Based in Hickory, North Carolina, this long-term contract role requires a proactive individual with exceptional organizational and communication skills to manage administrative tasks with precision and efficiency. This position is an excellent opportunity for individuals seeking to contribute to a team that values accuracy and confidentiality.<br><br>Responsibilities:<br>• Offer direct administrative assistance to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence.<br>• Review, edit, and format legal documents to ensure they meet high standards of accuracy and organizational requirements.<br>• Support the contract review process by ensuring all documentation is complete, consistent, and legally compliant.<br>• Perform accurate data entry and maintain organized records, including highly sensitive and confidential files.<br>• Oversee daily office logistics and coordinate resources to ensure seamless operations for the legal department.<br>• Manage incoming communications, routing inquiries appropriately and ensuring timely responses.<br>• Assist in preparing legal briefs, agreements, and other documentation as needed.<br>• Ensure compliance with administrative policies and procedures while maintaining high standards of confidentiality.<br>• Act as a point of contact for coordinating meetings and other departmental activities.<br>• Provide support during peak workload periods, demonstrating flexibility and adaptability.
<p>We are looking for a detail-oriented and organized Executive Assistant to provide vital support to a small, collaborative team in Charlotte, North Carolina. This role involves managing administrative tasks, overseeing bookkeeping functions, and ensuring smooth communication across the team. The ideal candidate will be proactive and skilled in financial operations, with a strong ability to maintain accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Collaborate with fellow administrators to deliver exceptional service and consistent support across the organization.</li><li>Manage complex travel logistics for investment professionals, including:</li><li>Full-cycle travel planning</li><li>Monitoring flight schedules and adjustments</li><li>Coordinating group travel and aligning schedules across teams</li><li>Completing expense reports and related documentation</li><li>Maintain and manage executive calendars; proactively identify conflicts and respond quickly to unexpected scheduling changes.</li><li>Coordinate board meetings, investment-related travel, and multi‑party scheduling needs.</li></ul><p><strong>Office & Operational Support</strong></p><ul><li>Organize internal and external meetings, including onsite and offsite arrangements.</li><li>Partner with third‑party vendors and service providers.</li><li>Occasionally assist with select personal requests (e.g., family travel) for senior leaders.</li><li>Build strong, professional relationships with executives across partner companies, advisory contacts, and other external stakeholders.</li><li>Support general office operations and maintain shared spaces as needed.</li><li>Own long-term administrative projects and manage them with minimal oversight.</li><li>Maintain the highest level of confidentiality, professionalism, and discretion.</li></ul><p><strong>Team Culture & Function-Specific Expertise</strong></p><ul><li>Demonstrate a positive attitude, reliability, and a commitment to excellence.</li><li>Offer assistance proactively and complete tasks independently.</li><li>Over time, develop subject‑matter expertise in certain operational areas (e.g., events, IT coordination, philanthropic activities, office services, office relocations).</li><li>Experience with office moves is helpful but not required.</li></ul><p><br></p>
We are looking for a highly organized and efficient Administrative Coordinator to join our team in Charlotte, North Carolina. In this long-term contract position, you will play a pivotal role in supporting both the Majors Tenant Lease Analysts and Legal Pursuits team by managing critical administrative tasks and ensuring smooth daily operations. This is an excellent opportunity for someone who thrives in a fast-paced environment and is dedicated to maintaining accuracy and attention to detail.<br><br>Responsibilities:<br>• Provide comprehensive administrative assistance to the Majors Tenant Lease Analysts, including handling documentation, reviewing charges, completing forms, and managing address updates.<br>• Support the Legal and Majors teams by coordinating daily workflow activities and ensuring timely completion of assigned tasks.<br>• Process legal fees efficiently and prepare detailed legal and collection packets.<br>• Organize, compile, and maintain essential documentation needed for legal proceedings.<br>• Assist Lease Analysts with data entry, preparation of documents, and follow-up on various tasks.<br>• Ensure all administrative processes are accurate and completed within set deadlines.<br>• Handle general account-related administrative responsibilities to facilitate smooth operations.<br>• Collaborate with team members to ensure alignment and effective communication across departments.
<p>We are looking for a proactive and detail-oriented Part Time Customer Service Representative/Office Assistant to join our team in Mooresville, North Carolina. This role is a Contract with potential to permanent position and involves providing outstanding support to customers while efficiently managing administrative tasks. The ideal candidate will have a strong ability to anticipate needs, stay productive during downtime, and contribute to a positive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to incoming calls and address customer inquiries, returns, and concerns with professionalism.</p><p>• Process replacement orders and ensure accurate documentation, with training provided on relevant systems.</p><p>• Manage administrative tasks such as scanning and organizing receipts, preparing documents, and maintaining office supplies.</p><p>• Assist in setting up virtual meetings and take clear, detailed notes for documentation purposes.</p><p>• Coordinate food orders for team lunches and handle light housekeeping tasks to maintain a clean workspace.</p><p>• Run small errands, such as purchasing supplies from local stores, to support office operations.</p><p>• Collaborate with the Order Processing team during slower periods to ensure workflow efficiency.</p><p>• Remain self-directed by identifying tasks, organizing office spaces, and gaining knowledge of product lines.</p><p>• Support post-sales activities, including order entry and customer follow-ups, to maintain satisfaction.</p><p>• Utilize Microsoft Office Suite and other tools to streamline processes and enhance productivity.</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team in New London, North Carolina. This is a Contract to permanent position, offering an excellent opportunity for growth within the organization. The ideal candidate will provide administrative and accounting support, ensuring smooth day-to-day operations while maintaining a meticulous and collaborative work environment. <strong>Part-Time Only (about 25 hours weekly), must be available from 11-4pm. </strong></p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable tasks with precision and timeliness.</p><p>• Conduct bank reconciliations to ensure accurate financial records.</p><p>• Utilize QuickBooks to manage and track financial transactions effectively.</p><p>• Code invoices accurately and ensure compliance with company guidelines.</p><p>• Assist with preparing journal entries and maintaining the general ledger.</p><p>• Generate reports such as income statements and budgets as needed.</p><p>• Support payroll processing and related administrative functions.</p><p>• Collaborate with team members to ensure seamless operations and cross-training.</p><p>• Monitor compliance with company standards, including site visits when necessary.</p><p>• Provide excellent customer service and maintain strong relationships with stakeholders.</p>
