5 results for Office Assistant in Charlestown, IN

Frankfort, KY
onsite
Temporary
19 - 20 USD / Hourly
Robert Half is looking for a detail-oriented Administrative Assistant to join our team in Frankfort, Kentucky. This is a long-term contract position that offers an excellent opportunity to support daily operational activities and contribute to the smooth functioning of the organization. The ideal candidate will have strong organizational skills, the ability to multitask, and a proactive approach to problem-solving. Responsibilities:• Operate and maintain copy center equipment to complete tasks such as copying, folding, and labeling, ensuring all requests meet high standards.• Manage incoming and outgoing mail, including express deliveries, and distribute faxes and inter-office mail efficiently.• Stock and organize corporate supplies, ensuring breakrooms are well-equipped and supply orders are promptly fulfilled.• Conduct facility walkthroughs to monitor the performance of janitorial staff and provide detailed reports as needed.• Assist with the preparation and organization of meeting spaces and work areas, ensuring readiness for events and activities.• Collaborate with vendors and provide support for building maintenance and operational needs.• Handle ad hoc tasks and projects assigned by the Business Logistics Administrator, Facilities Administrator, or Managing Director.• Foster collaboration across departments to ensure smooth communication and coordination of activities.
2026-04-13T00:00:00Z

Louisville, KY
onsite
Temporary
22 - 23 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support a fast‑paced service department for a 6‑month contract assignment. This role provides core administrative, billing, and operational support to technicians and service leadership, ensuring work orders, inventory, and reporting are processed accurately and on time. Key Responsibilities<ul><li>Bill and track oil and diesel fuel usage inventory</li><li>Assist with opening and closing customer work orders</li><li>Open factory campaigns and ensure required parts are ordered</li><li>File warranty claims directly with vendors and process warranty credits</li><li>Maintain and update spreadsheets</li><li>Support technicians with service reports and reconcile with Paycom time records</li><li>Answer incoming branch calls during high‑volume periods</li><li>Open work orders and order parts for different services</li><li>Prepare and process monthly mileage reports</li><li>Assist with technician scheduling as needed</li><li>Perform other duties as assigned</li></ul>
2026-04-13T00:00:00Z

Louisville, KY
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant for a company in the downtown Louisville, KY area. This contract position involves handling essential mailroom operations, ensuring timely processing and distribution of mail, and supporting various administrative tasks. The role requires strong organizational skills and the ability to adapt to a dynamic work environment. The hours for the Mailroom Assistant are Monday-Friday: 8:30 AM - 5 PM. Responsibilities:• Sort and process incoming and outgoing mail, including postage and addressing special mailing requests.• Manage end-of-day mail pickups to ensure timely delivery.• Organize overnight mail and distribute it to the appropriate branches.• Handle returned mail by identifying reasons for return and routing it to the correct recipient.• Record and track daily mail processing data using Excel spreadsheets.• Process shipments efficiently using WorldShip software.• Restock supplies such as coffee, paper, and other items in café areas.• Collaborate with team members and supervisors to ensure smooth operations.
2026-04-09T00:00:00Z

Louisville, KY
onsite
Contract / Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team in Jeffersontown, Kentucky. This Contract to permanent position offers the opportunity to contribute to key financial processes, including accounts payable and receivable. If you have strong organizational skills and a passion for accuracy, we encourage you to apply. New Grads encouraged to apply! Responsibilities:• Process accounts payable and accounts receivable transactions promptly and accurately.• Ensure all data entry tasks are completed with precision to maintain up-to-date financial records.• Utilize QuickBooks to organize and manage accounting information efficiently.• Review and process invoices, ensuring compliance with company policies and procedures.• Reconcile financial discrepancies by gathering and analyzing account information.• Assist in preparing financial reports and summaries as needed.• Communicate with vendors and clients to resolve billing and payment issues.• Support the accounting team with additional administrative tasks as required.
2026-04-13T00:00:00Z

Louisville, KY
onsite
Permanent
41600 - 46800 USD / Yearly
Job Title: Accounting Clerk (AP, AR & Billing) We are seeking an Accounting Clerk with experience in a professional environment who is comfortable working in a fast-paced, high-volume setting where time management and accuracy are critical. Key Responsibilities:<ul><li>Process invoices, payments, and billing with a high level of accuracy</li><li>Manage accounts payable and receivable functions, including collections and vendor communication</li><li>Generate and review customer invoices and resolve discrepancies</li><li>Maintain organized financial records and support month-end close</li></ul>Benefits:<ul><li>Medical benefits</li><li>PTO/Vacation Time</li><li>401K</li><li>Bonus opportunities</li></ul>
2026-04-10T00:00:00Z