We are looking for a detail-oriented Administrative Assistant to join our team in Mesa, Arizona. In this Contract to permanent position, you will provide essential support to ensure smooth daily operations, working closely with colleagues to meet organizational goals. This role requires a proactive individual with excellent organizational and communication skills.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to maintain efficient office operations.<br>• Answer and manage inbound calls professionally, directing inquiries to appropriate team members.<br>• Perform accurate data entry to ensure records are up-to-date and organized.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate schedules and appointments to streamline workflows.<br>• Prepare, edit, and distribute correspondence and reports as needed.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Collaborate with team members to support departmental projects and initiatives.<br>• Ensure compliance with office policies and procedures in daily tasks.
We are looking for a dedicated Human Resources Coordinator to join our team in Chandler, Arizona. This contract position offers an excellent opportunity to support key HR and administrative functions while growing into a leadership role over time. The ideal candidate will be flexible, detail-oriented, and eager to learn, with a strong interest in both HR and payroll processes.<br><br>Responsibilities:<br>• Facilitate new employee orientations, ensuring all required paperwork and procedures are completed accurately.<br>• Manage and maintain employee files, including orientation materials and review documentation.<br>• Handle data entry tasks related to payroll, benefits, and employee records with precision.<br>• Organize and track employee review schedules, insurance payments, and other follow-up calendars.<br>• Conduct audits of health insurance and 401(k) payments to ensure accuracy.<br>• Coordinate the preparation and distribution of employee-related documents such as performance reviews and benefits information.<br>• Assist with administrative tasks across HR and payroll departments, providing cross-functional support as needed.<br>• Support the training and safety programs by maintaining relevant documentation and schedules.<br>• Collaborate with team members to streamline HR and payroll processes, contributing to overall efficiency.<br>• Adapt to changing priorities and assist with special projects as required.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Phoenix, Arizona. In this role, you will provide essential support to ensure smooth daily operations, handling a variety of administrative tasks with precision and attention to detail. This position is ideal for someone with strong communication skills, the ability to multitask, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage and maintain office operations, including organizing files and records to ensure efficient access.<br>• Answer incoming phone calls and direct them appropriately while maintaining a meticulous demeanor.<br>• Perform accurate data entry to maintain up-to-date records and reports.<br>• Handle receptionist duties, such as greeting visitors and providing assistance as needed.<br>• Coordinate schedules and meetings, ensuring timely communication and preparation.<br>• Prepare and process documents, reports, and correspondence with attention to detail.<br>• Assist in tracking and organizing office supplies to ensure necessary materials are available.<br>• Support team members with administrative tasks to contribute to overall productivity.<br>• Monitor and respond to emails promptly, ensuring effective communication.<br>• Maintain confidentiality when handling sensitive information and documents.
We are looking for a skilled and personable Receptionist to join our team in Scottsdale, Arizona. This is a Contract position ideal for someone who thrives in a dynamic environment and enjoys interacting with clients and colleagues. The role requires excellent organizational and communication skills to manage front desk operations efficiently.<br><br>Responsibilities:<br>• Answer and direct calls using a multi-line phone system professionally and promptly.<br>• Greet visitors and provide exceptional customer service to ensure a welcoming experience.<br>• Maintain accurate records through efficient data entry and file organization.<br>• Coordinate scheduling and appointments to optimize workplace efficiency.<br>• Respond to emails with clarity and professionalism, addressing inquiries and concerns.<br>• Handle administrative tasks such as organizing files and managing office supplies.<br>• Collaborate with team members to support daily operations and ensure smooth workflow.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to complete tasks effectively.<br>• Provide assistance with special projects or tasks as assigned.<br>• Ensure the reception area remains tidy and presentable at all times.
We are looking for a skilled Accounting Clerk to join our team in Mesa, Arizona. This long-term contract position offers an excellent opportunity to contribute to key financial operations, including accounts payable, accounts receivable, and invoice processing. If you are detail-oriented and have experience working with QuickBooks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage accounts payable processes, including reviewing and processing invoices accurately and on time.<br>• Handle accounts receivable tasks, such as tracking payments and resolving discrepancies effectively.<br>• Utilize QuickBooks software to maintain accurate financial records and streamline accounting operations.<br>• Perform detailed data entry to ensure the integrity of financial information and documentation.<br>• Process invoices with precision while adhering to company policies and deadlines.<br>• Assist in reconciling accounts to ensure accurate reporting and compliance.<br>• Collaborate with team members to improve workflow efficiency and address financial inquiries.<br>• Generate financial reports and summaries to support decision-making processes.<br>• Maintain organized records and ensure adherence to company standards for documentation.<br>• Provide support for audits by preparing required documentation and reports.
We are looking for a detail-oriented Cost Clerk to join our team in Phoenix, Arizona, on a contract basis. This role involves collaborating with multiple departments, including accounting and warehouse operations, to ensure accurate inventory control and data management. The ideal candidate will bring strong organizational skills and the ability to handle data entry tasks efficiently while maintaining high levels of accuracy.<br><br>Responsibilities:<br>• Verify daily receiving batches upon receipt from the warehouse and ensure proper documentation.<br>• Update and maintain the Arizona Daily Receiving Log to ensure accurate tracking.<br>• Conduct bi-monthly audits of the Receiving Log and resolve any identified issues.<br>• Organize, archive, and number daily receiving packets for easy retrieval.<br>• Identify and address discrepancies related to claims and receiving breaks.<br>• Process inventory adjustments and coordinate code-to-code movements and layer adjustments with validation from the Staff Accountant.<br>• Log sample items received in the distribution center warehouse.<br>• Scan and archive transfer invoices for future reference.<br>• Assist receivers with necessary documentation and support as required.<br>• Perform additional tasks as assigned to support departmental goals.
<p>We are looking for a dedicated 401k/S125 Service Associate I to join our team in Phoenix, Arizona. This long-term contract position involves providing exceptional customer service for products within the S125 Client Service Center. The role is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail while assisting clients and participants with inquiries, claims, and complaints.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls from active and terminated participants, as well as client plan administrators, to resolve inquiries and provide support.</p><p>• Educate clients and participants on S125 products, company policies, procedures, and relevant guidelines or regulations.</p><p>• Escalate tasks and documentation to appropriate teams when necessary to ensure efficient resolution.</p><p>• Maintain accurate records of all interactions by performing data entry and documenting details thoroughly.</p><p>• Develop and apply a working knowledge of products to support clients effectively.</p><p>• Utilize various software platforms, including Salesforce and other company-specific systems, to manage tasks and client interactions.</p><p>• Prioritize and organize workload to meet deadlines and ensure smooth operations.</p><p>• Address complaints and claims in compliance with company policies to maintain strong customer relationships.</p><p>• Collaborate with team members to enhance service delivery and client satisfaction.</p><p>• Perform administrative tasks such as scanning and photocopying documents as needed.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Phoenix, Arizona. This position offers a long-term contract opportunity within the manufacturing industry. Ideal candidates will have strong knowledge of accounts payable processes and thrive in dynamic environments that require adaptability and problem-solving skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable transactions with accuracy and efficiency.</p><p>• Ensure proper coding of invoices and maintain compliance with company policies.</p><p>• Conduct regular check runs and resolve discrepancies in payment processing.</p><p>• Collaborate with team members to identify process improvements and drive efficiency.</p><p>• Review and verify invoices, ensuring proper documentation and approval.</p><p>• Handle inquiries related to accounts payable and provide timely resolutions.</p><p>• Reconcile accounts and assist with month-end closing activities.</p><p>• Apply knowledge of debits and credits to maintain accurate financial records.</p><p>• Adapt to sudden changes and priorities while maintaining high performance.</p><p>• Support the implementation of improved systems or procedures as needed.</p>
We are looking for a detail-oriented General Office Clerk to join our team in Casa Grande, Arizona. This Contract to permanent position offers an excellent opportunity to grow professionally while contributing to the success of our office operations. The role is ideal for someone with strong organizational and administrative skills who thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including answering phones, managing correspondence, and maintaining records.<br>• Input and update data accurately into systems, ensuring information is organized and current.<br>• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to create documents, manage schedules, and communicate effectively.<br>• Provide exceptional customer service by assisting clients and addressing inquiries promptly.<br>• Organize and file documents systematically for easy retrieval and secure storage.<br>• Schedule appointments and coordinate meetings to support team operations.<br>• Handle shipping and receiving functions, including processing incoming and outgoing packages.<br>• Scan and digitize documents to maintain electronic records.<br>• Collaborate with team members to ensure office processes run smoothly and efficiently.<br>• Maintain a clean and orderly workspace, ensuring supplies are stocked and accessible.
We are looking for a detail-oriented Staff Accountant to join our team in Phoenix, Arizona. This contract position offers the opportunity to work closely with various departments, including finance, warehouse operations, and executive management, in a dynamic multi-state environment. The role involves performing essential accounting tasks such as reconciliations, financial reporting, and forecasting to ensure accurate and timely financial management.<br><br>Responsibilities:<br>• Analyze monthly and yearly expenses, identifying necessary adjustments and preparing recaps in compliance with accounting policies.<br>• Prepare and post monthly journal entries to ensure accurate financial records.<br>• Reconcile monthly gross profit data between financial and billing systems to identify discrepancies.<br>• Compile and distribute financial statements and reports on a monthly basis.<br>• Conduct budget versus actual expense analyses to monitor financial performance.<br>• Reconcile General Ledger accounts monthly, addressing errors and discussing key items with management.<br>• Collaborate with suppliers to manage aging accounts and forecast potential deficit spending.<br>• Prepare and file various tax reports on a monthly basis.<br>• Participate in annual budget forecasting and planning activities.<br>• Process payroll backup tasks and prepare related reports as needed.
<p>Our team is seeking an organized and detail-oriented Administrative Assistant to provide vital support to our tax department in Phoenix, AZ. This is a temp to hire opportunity—offering the potential to transition to a permanent role based on performance and departmental needs. You will be responsible for day-to-day administrative support, coordination, and communication to ensure smooth office operations and help the tax team meet deadlines and compliance standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the tax department, including document management, data entry, filing, and calendar scheduling.</li><li>Draft, review, and process correspondence, reports, and tax-related documentation.</li><li>Serve as the main point of contact for internal and external communications regarding department matters.</li><li>Organize and maintain confidential records, ensuring accuracy and regulatory compliance.</li><li>Support the preparation and distribution of tax-related materials, assist with project tracking, and perform other clerical duties as assigned.</li></ul>
<p>We are seeking a proactive and personable Front Desk Coordinator to be the welcoming face of our Phoenix office. In this temp to hire role, you will provide key administrative, reception, and organizational support while working with general office software. A successful candidate will have outstanding communication skills, attention to detail, and the ability to multitask in a dynamic environment. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors, clients, and team members in a professional manner</li><li>Answer and route incoming calls, handle inquiries, and manage reception email correspondence</li><li>Maintain the front desk area and conference rooms; manage office supplies and mail distribution</li><li>Schedule meetings and support the coordination and set-up of office events</li><li>Assist in general administrative duties, including data entry, document preparation, and filing</li></ul>
We are looking for an experienced Operations Processor to join our team in Phoenix, Arizona. In this long-term contract position, you will play a key role in ensuring accurate and efficient data entry, reporting, and operational processes. This hybrid role requires a combination of onsite work and remote management discipline to handle a production-heavy workload effectively.<br><br>Responsibilities:<br>• Process and verify a high volume of service tickets daily, maintaining accuracy and meeting deadlines.<br>• Review and close service tickets to ensure proper revenue capture for all completed services.<br>• Conduct analytical reviews of reports to identify discrepancies and ensure data integrity.<br>• Collaborate with internal teams to address and resolve outstanding issues within established timelines.<br>• Identify and communicate data inconsistencies or errors to management promptly.<br>• Maintain organized and accurate files to support operational and financial processes.<br>• Propose and implement improvements to optimize existing procedures and enhance efficiency.<br>• Assist the finance team with administrative tasks and adherence to accounts payable policies.<br>• Ensure compliance with company standards and procedures related to operational workflows.<br>• Utilize critical thinking skills to solve issues and manage business data effectively.
