6 results for Senior Executive Assistant in Cedar Rapids, IA

Executive Assistant

North Liberty, IA
onsite
Temporary
23 - 30 USD / Hourly
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support a senior executive in a contract‑to‑hire capacity. This structure offers the opportunity for both the executive and the EA to ensure a strong long‑term fit before converting to permanent employment.The ideal candidate excels at anticipating needs, managing complex priorities, and operating as a trusted partner who keeps operations running smoothly. Executive Support & Communication<ul><li>Manage complex calendars, meetings, appointments, and competing priorities.</li><li>Serve as the primary liaison between the executive and internal/external stakeholders.</li><li>Draft, proofread, and edit correspondence, reports, and presentations.</li><li>Prepare agendas, take accurate meeting minutes, and track action items.</li><li>Maintain a high degree of confidentiality and professionalism.</li></ul>Operations & Coordination<ul><li>Coordinate executive travel, itineraries, logistics, and expense reporting.</li><li>Support preparation for meetings, presentations, and events.</li><li>Monitor deadlines and maintain a forward-looking view of priorities.</li><li>Assist with special initiatives, research, and project coordination.</li></ul>Administrative Management<ul><li>Maintain organized records, files, and documentation systems.</li><li>Support office coordination needs, vendor communication, and technology requests.</li><li>Assist with onboarding tasks, communication distributions, and process tracking.</li></ul>Strategic Partnership<ul><li>Anticipate the executive’s needs and proactively identify solutions.</li><li>Streamline administrative and operational processes where possible.</li><li>Act as a trusted partner and sounding board, keeping work aligned with priorities.</li></ul>
2026-03-03T00:00:00Z

Legal Assistant

Waterloo, IA
onsite
Permanent
58000 - 80000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Waterloo, Iowa. In this role, you will play a crucial part in supporting legal operations, handling client-related tasks, and ensuring smooth case management. The ideal candidate is organized, detail-oriented, and capable of managing multiple responsibilities efficiently. Responsibilities: • Conduct client intake processes to gather necessary information and establish case files. • Handle client file management using Clio, ensuring accurate and up-to-date records. • Request and manage medical records to support case documentation. • Oversee a caseload of 20-40 car accident and personal injury cases, maintaining attention to detail and organization. • Coordinate and maintain schedules through effective calendar management. • Communicate with clients and other stakeholders to provide updates and address inquiries. • Assist in preparing legal documents and correspondence as needed. • Ensure compliance with legal standards and procedures in all case-related activities. • Support attorneys with administrative tasks to streamline case workflows.
2026-03-09T00:00:00Z

Legal Assistant

North Liberty, IA
onsite
Permanent
58000 - 80000 USD / Yearly
We are looking for an organized and detail-oriented Legal Assistant to join our client in North Liberty, Iowa. This role involves supporting legal operations by managing client files, coordinating case activities, and handling administrative tasks with efficiency. The ideal candidate will possess the ability to handle clients with compassion while also being able to adhere to a process and deliver a results as a part of a motivated team! Responsibilities:• Conduct client intake processes and gather relevant case information.• Manage client files using Clio software for efficient case tracking and documentation.• Request and organize medical records to support legal cases.• Oversee a caseload of 20-40 personal injury and car accident cases.• Maintain accurate and up-to-date calendars to schedule appointments and deadlines.• Collaborate with attorneys to ensure timely case progression.• Review and process incoming correspondence related to cases.• Assist in preparing legal documents and reports as needed.• Provide exceptional client service by addressing inquiries promptly and professionally.
2026-03-03T00:00:00Z

Legal Assistant

Cedar Rapids, IA
onsite
Contract / Temporary to Hire
21 - 25 USD / Hourly
Step into a role where no two days look the same. As a Legal Assistant, you’ll be a key partner in driving legal matters forward — blending hands‑on case support with critical administrative responsibilities. If you thrive in a fast‑moving environment, enjoy problem‑solving, and love being the go‑to person who keeps things on track, this position offers a rewarding opportunity to make a real impact. What You’ll DoCase Management & Legal Support<ul><li>Take ownership of assigned cases or projects from kickoff to completion.</li><li>Organize and maintain case files, discovery materials, and key documentation.</li><li>Track down missing information and coordinate directly with clients, courts, outside counsel, and other contacts.</li><li>Draft working versions of legal documents — pleadings, affidavits, subpoenas, releases, discovery responses, and more.</li><li>Prepare documents for filing with accuracy and compliance in mind.</li><li>Support discovery processes by preparing drafts, organizing productions, summarizing records, and managing deadlines.</li><li>Create clear, concise summaries of depositions, discovery responses, and other evidence for attorney review.</li><li>Conduct foundational legal and fact research when requested.</li><li>Monitor ongoing matters and confidently flag upcoming deadlines or concerns.</li></ul> Work With Clients & External Partners<ul><li>Act as a trusted point of contact for clients — providing updates, collecting documents, and answering routine questions.</li><li>Communicate with court staff, experts, and other parties to move matters forward.</li><li>Help prepare clients and attorneys for hearings, depositions, and other proceedings.</li></ul> Administrative & Practice Support<ul><li>Maintain calendars and schedule depositions, hearings, meetings, and court appearances.</li><li>Track critical deadlines and keep internal reminders organized.</li><li>Open new matters, perform conflict checks, and set up digital and physical files.</li><li>Draft and proofread correspondence and internal documents.</li><li>Handle incoming calls, emails, and mail with professionalism and efficiency.</li><li>Step in to support other team members during busy periods.</li></ul>
2026-03-05T00:00:00Z

Legal Assistant

Cedar Rapids, IA
onsite
Permanent
50000 - 72000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join our team in Cedar Rapids, Iowa. In this role, you will provide essential support to the legal department, ensuring smooth operations and efficient handling of documentation, scheduling, and communication. You will play a key part in managing legal records, coordinating with stakeholders, and maintaining compliance with deadlines. Responsibilities: • Prepare, organize, and oversee the filing of legal documents to ensure accuracy and compliance. • Track and manage deadlines for legal transactions, maintaining an up-to-date calendar for the department. • Facilitate communication between internal teams and external legal counsel, ensuring prompt responses and updates. • Maintain and organize legal records, ensuring data is accurate and easily accessible. • Assist in drafting and reviewing legal documents to support ongoing transactions. • Coordinate meetings and schedules for the legal team and stakeholders. • Support the department in efficient data management and record-keeping. • Ensure all legal documentation aligns with company policies and regulatory requirements.
2026-02-19T00:00:00Z

Legal Support Assistant

Hiawatha, IA
onsite
Contract / Temporary to Hire
20 - 23 USD / Hourly
Legal Support Assistant (Contract-to-Hire)Step into a dynamic role where no two days look the same. As a Legal Support Assistant, you’ll be the organizational backbone for a fast‑moving legal team—keeping cases on track, coordinating communication, and ensuring clients receive exceptional support from start to finish. If you love problem‑solving, staying organized, and being the go‑to person who keeps everything running smoothly, this role is for you. What You’ll Do<ul><li>Manage calendars, deadlines, emails, and tasks to keep attorneys and legal staff on schedule.</li><li>Coordinate meetings, calls, and case‑related discussions with clients and outside parties.</li><li>Serve as a friendly, professional point of contact—providing outstanding service to clients, courts, and external partners.</li><li>Draft, revise, and proofread legal documents, letters, and internal communications.</li><li>Assist with court‑related tasks including filings, transcript requests, and document submissions.</li><li>Organize digital and physical files, track incoming/outgoing mail, and maintain case documentation.</li><li>Support daily office workflows across multiple systems and platforms.</li><li>Track billable time and case progress within a legal case management system.</li><li>Jump in on special projects and collaborate closely with attorneys and legal staff.</li><li>Represent the team positively in all interactions—whether with clients, colleagues, or community partners.</li></ul>
2026-03-05T00:00:00Z