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7 results for Executive Assistant in Carmel, IN

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract position with permanent potential is a strong fit for someone who enjoys organized, hands-on work and wants to build experience in the logistics industry. The role combines administrative coordination, record management, and communication with drivers and warehouse staff in a fast-moving environment.Hours for position: Saturday 8am - 7pmSunday 8am - Noon Responsibilities:• Support daily office and clerical activities that keep shipping and receiving operations running smoothly• Welcome and assist drivers during arrival, gathering and reviewing required paperwork for accuracy and completeness• Enter, maintain, and update shipment information in company systems with a high level of precision• Finalize completed loads by verifying records and closing transactions in a timely manner• Help coordinate schedules and monitor freight activity using internal tracking tools• Organize operational documents and maintain clear, accurate files for ongoing warehouse activity• Communicate with team leads and warehouse personnel to resolve routine administrative issues and status questions
2026-05-07T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and provide attentive service to visitors, applicants, and airport staff in Indianapolis, Indiana. This Long-term Contract position plays an important role in maintaining secure and organized records while assisting with badge-related administrative activities. The ideal candidate is detail-oriented, dependable, and able to handle sensitive information with sound judgment and discretion. Responsibilities:• Manage and organize electronic and paper-based files related to administrative activities, personnel documentation, stakeholder communication, and security access records.• Assist applicants, employees, and members of the public with badge-related questions and guide them through required administrative steps.• Enter, update, and verify information in office systems to maintain accurate records and support compliance requirements.• Provide courteous front-line customer service by responding to inquiries, handling inbound communication, and directing requests appropriately.• Support documentation processes connected to the badging and card access program while maintaining confidentiality of sensitive information.• Build positive working relationships with personnel, external partners, and visitors through clear and effective communication.• Use good judgment to assess situations, respond appropriately to urgent matters, and escalate issues when needed.• Contribute to a welcoming and organized environment that reflects positively on the airport organization.• Perform additional clerical and administrative duties as assigned to support team operations.
2026-05-26T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20.976 - 24.288 USD / Hourly
We are looking for a dedicated Administrative Assistant to support a Program Director and contribute to daily administrative operations within a mission-driven nonprofit. This Long-term Contract position is well suited for someone who values accuracy, professionalism, and thoughtful service in a collaborative office setting. The person in this role will help keep schedules, communications, records, and office activities organized while ensuring reliable and dependable administrative support. Responsibilities: • Provide day-to-day administrative assistance to the Program Director and partner teams, helping priorities move forward smoothly and efficiently. • Organize calendars, schedule appointments, and coordinate meetings to ensure leaders and stakeholders are informed and prepared. • Greet visitors and guests with warmth and professionalism, creating a welcoming experience for internal and external contacts. • Draft, edit, and proofread letters, reports, and program-related documents to maintain a high standard of accuracy and presentation. • Support communication and event logistics by preparing materials, coordinating details, and following up on action items. • Enter data, maintain records, and keep physical and digital filing systems current, orderly, and easy to access. • Assist with budget tracking and financial paperwork by reviewing information carefully and updating documentation as needed. • Handle general clerical and front-office duties, including phone support and other administrative tasks that help the office operate effectively.
2026-05-26T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact. Responsibilities:• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.• Provide administrative assistance to leadership and team members as needed.• Manage calendars, schedule appointments, and support travel and meeting coordination.• Respond to inquiries in a timely and professional manner to support internal and external needs.• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.
2026-05-22T00:00:00Z

Legal Assistant

Indianapolis, IN
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a dependable Legal Assistant to support a busy plaintiff-side litigation practice in Indianapolis, Indiana. This position is ideal for someone who brings prior experience in personal injury and medical malpractice matters and can manage a high-volume workload with accuracy and professionalism. The successful candidate will serve as an important point of contact for clients, medical providers, and attorneys while helping keep cases organized and moving forward. Responsibilities: • Coordinate new matter intake, establish case files, and maintain organized records throughout each stage of litigation. • Manage attorney calendars by arranging depositions, hearings, and other case-related appointments while monitoring critical deadlines. • Obtain medical records and billing documentation from providers, then review and organize materials for attorney use. • Prepare correspondence, assist with legal document drafting, and support court and electronic filing activities as needed. • Assemble exhibits, binders, and supporting materials for depositions, mediation sessions, arbitration proceedings, and trial preparation. • Use case management and Microsoft Office tools to track tasks, update case information, and maintain accurate documentation. • Communicate professionally with clients, courts, experts, and outside offices to facilitate timely case progress.
2026-05-08T00:00:00Z

Office Operations Assistant

Carmel, IN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a highly organized and proactive Office Operations Assistant to support day-to-day administrative functions and help ensure smooth office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills and can manage multiple priorities effectively. Hours: Monday - Friday 8a -5pm Key Responsibilities<ul><li>Support daily office operations and administrative workflows</li><li>Coordinate front office activities and help maintain an organized, efficient workplace</li><li>Provide general administrative support, including scheduling, correspondence and document management</li><li>Assist with project coordination and operational tasks as needed</li><li>Maintain records, track office supplies and support internal process improvements</li><li>Serve as a point of contact for employees, visitors and vendors</li><li>Help manage customer or internal service requests in a professional and timely manner</li></ul>
2026-05-29T00:00:00Z

2nd Shift Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a dedicated 2nd Shift Administrative Assistant to support warehouse operations in Lafayette, Indiana. In this role, you will play an essential part in ensuring smooth shipping and receiving processes while maintaining accurate records and assisting with driver coordination. This is a Contract to permanent position offering an opportunity to grow within the logistics industry.12:00pm-End of Day (This could be 9pm-2am) Monday-Friday with rotating weekends and is fully on-site. (This position will have overtime most weeks) Responsibilities:• Provide administrative support to the warehouse shipping and receiving team.• Coordinate driver check-ins, reviewing applications and documentation for accuracy.• Update shipment statuses in internal systems to reflect real-time progress.• Finalize and close out completed shipments with precision.• Assist in scheduling and tracking shipment activities using internal tools and software.• Maintain organized records to ensure data accuracy and accessibility.• Communicate effectively with warehouse staff and leadership to ensure smooth operations.• Support general administrative tasks such as answering inbound calls and data entry.• Collaborate with team members in a fast-paced environment to meet deadlines.
2026-05-26T00:00:00Z