34 results for Payroll Human Resources Hr Assistant in Carlsbad, CA

Human Resources Assistant

San Marcos, CA
onsite
Temporary
25 - 27 USD / Hourly
This position offers an excellent opportunity for an early-career HR professional who is eager to gain exposure to a wide range of human resources functions. The HR Assistant will play an important role in supporting the HR team with administrative processes, employee documentation, and internal communication while ensuring that HR systems and records remain accurate and organized. Human Resources departments often manage sensitive information and complex administrative processes, which means that attention to detail, organization, and confidentiality are essential in this role. The HR Assistant will help ensure that employee records are maintained properly, onboarding processes run smoothly, and HR initiatives are supported effectively. Our client is seeking someone who enjoys working with people, staying organized, and contributing to a collaborative work environment. Candidates who are interested in growing within the HR field and building a long-term career in human resources will find this position to be an excellent foundation.Key Responsibilities<ul><li>Maintain and update employee records and HR documentation</li><li>Assist with onboarding coordination for new hires</li><li>Schedule interviews and support recruitment activities</li><li>Prepare HR reports, employee communications, and internal documents</li><li>Assist with benefits administration and HR data entry</li><li>Support HR team with employee engagement and internal programs</li><li>Maintain confidentiality when handling employee information</li><li>Provide general administrative support to the HR department</li></ul>
2026-03-17T00:00:00Z

Human Resources Assistant – Talent & Employee Support

Encinitas, CA
onsite
Temporary
25 - 28 USD / Hourly
As organizations continue to grow and evolve, the importance of a well-supported workforce has never been greater. Our recruiting team is working with a forward-thinking company in North County San Diego that is seeking a Human Resources Assistant to support talent initiatives and employee-focused programs within their HR department. This role will work closely with HR leadership and recruiting teams to support a variety of important HR functions including recruitment coordination, onboarding support, employee documentation, and internal communication. The HR Assistant will help ensure that HR operations remain organized and that employees receive the support they need throughout their time with the organization. In addition to administrative responsibilities, this role provides valuable exposure to the broader HR function and offers an opportunity to gain experience with recruitment coordination, employee engagement initiatives, and HR program implementation. Candidates who enjoy working in collaborative environments and who are interested in learning more about the strategic side of HR will find this position particularly rewarding.Our client is seeking a highly organized and proactive individual who can manage multiple priorities while maintaining strong communication with employees and internal teams. The ability to remain detail oriented while supporting a variety of HR initiatives will be key to success in this role. Key Responsibilities<ul><li>Coordinate interview scheduling and recruitment support activities</li><li>Assist with new hire onboarding processes and documentation</li><li>Maintain employee records and HR databases</li><li>Support HR projects and employee engagement initiatives</li><li>Prepare internal communications and HR documentation</li><li>Track HR data and assist with reporting and metrics</li><li>Respond to employee inquiries and support HR team operations</li></ul>
2026-03-17T00:00:00Z

Human Resources Assistant – Hospitality Group

Carlsbad, CA
onsite
Temporary
22 - 28 USD / Hourly
Our client, a well-established hospitality group in Oceanside, is hiring a Human Resources Assistant to support their growing HR department. As hospitality organizations continue to expand throughout coastal North County, maintaining strong internal HR operations has become increasingly important to ensuring a positive employee experience and consistent workforce support across multiple locations.The Human Resources Assistant will play an important role in supporting the administrative and operational functions of the HR team. Hospitality environments are often fast paced and employee-driven, which makes organized and responsive HR support essential to maintaining smooth daily operations. This role provides valuable exposure to many foundational areas of human resources including employee documentation, onboarding coordination, internal communication, and HR record management. Our client is seeking a dependable and detail-oriented professional who understands the importance of maintaining confidentiality while working with sensitive employee information. The ideal candidate will enjoy staying organized, supporting team members across multiple departments, and helping ensure that HR processes remain efficient and accurate. This position offers a strong opportunity for individuals who are interested in building long-term experience within human resources while working in a collaborative and people-focused industry.Key Responsibilities<ul><li>Assist the HR department with administrative and operational tasks</li><li>Maintain employee records and HR documentation in an organized and confidential manner</li><li>Support onboarding coordination for new team members</li><li>Prepare HR reports, employee correspondence, and internal documents</li><li>Assist with scheduling interviews and coordinating hiring activities</li><li>Provide general administrative support to the HR team</li></ul>
2026-03-09T00:00:00Z

Human Resources (HR) Manager

San Diego, CA
onsite
Temporary
31 - 34 USD / Hourly
Our client is seeking an experienced HR Manager to oversee all aspects of human resources and ensure the organization’s talent strategies align with business goals. This is a dynamic opportunity to support a thriving team and drive impactful HR initiatives. Responsibilities:<ul><li>Lead recruitment, onboarding, and employee development programs</li><li>Develop and enforce HR policies and procedures</li><li>Oversee performance management and employee relations</li><li>Ensure compliance with relevant employment laws and regulations</li><li>Manage benefits administration and HRIS systems</li><li>Champion employee engagement, diversity, and inclusion efforts</li><li>Advise leadership on workforce planning and organizational development</li></ul>
2026-03-13T00:00:00Z

Payroll Specialist

Irvine, CA
onsite
Temporary
30 - 34 USD / Hourly
We are looking for a skilled Payroll Specialist to join our team on a contract basis in Irvine, California. This role involves managing payroll processes for a large workforce and ensuring compliance across multiple states. If you have strong expertise in payroll systems and a keen eye for detail, this opportunity is ideal for you. Responsibilities: • Process full-cycle payroll for over 1,000 employees, ensuring accuracy and timeliness. • Manage multi-state payroll operations, adhering to local and federal regulations. • Utilize ADP Workforce Now to handle payroll tasks efficiently and effectively. • Maintain detailed employee records and resolve payroll discrepancies promptly. • Prepare and review payroll reports for internal and external stakeholders. • Collaborate with HR and finance teams to streamline payroll processes. • Ensure compliance with tax laws, wage regulations, and reporting requirements. • Provide support during audits by delivering accurate payroll data. • Address employee inquiries regarding payroll and resolve issues professionally. • Stay updated on changes in payroll regulations and implement them as needed.
2026-03-26T00:00:00Z

AP/HR Clerk

Irvine, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a detail-oriented AP/HR Clerk to join our team in Irvine, California. This is a contract position ideal for individuals with a strong background in accounts payable and invoice processing. The role requires precision, efficiency, and the ability to manage multiple tasks effectively. Responsibilities: • Verify, code, and process invoices in compliance with company policies. • Manage check runs and ensure timely payments to vendors. • Conduct thorough reviews of invoice details to ensure accuracy and completeness. • Maintain accurate records of all accounts payable transactions. • Communicate with vendors to resolve discrepancies and address payment inquiries. • Collaborate with internal departments to ensure proper invoice approval workflows. • Assist in preparing reports related to accounts payable activities. • Support HR-related administrative tasks as needed. • Ensure compliance with financial regulations and company procedures. • Provide general clerical support to the accounts payable and HR departments.
2026-03-26T00:00:00Z

Human Resources Coordinator

Vista, CA
onsite
Temporary
26 - 32 USD / Hourly
A fast-growing company is seeking a Human Resources Coordinator to support recruiting, onboarding, and HR operations. This role is highly process-driven and detail-oriented, ideal for someone looking to grow their career in HR while gaining exposure to multiple functional areas.Key Responsibilities<ul><li>Coordinate interview scheduling and candidate communication</li><li>Support onboarding, new hire paperwork, and orientation</li><li>Maintain employee records and HR documentation</li><li>Assist with recruitment tracking and applicant systems (ATS)</li><li>Prepare HR reports, metrics, and internal communications</li><li>Support employee engagement initiatives and HR projects</li><li>Ensure accuracy and organization of HR data</li></ul>
2026-03-18T00:00:00Z

Payroll Clerk

Encinitas, CA
onsite
Temporary
24 - 27 USD / Hourly
Robert Half is partnering with a busy and well-established automotive dealership in Encinitas that is seeking a Payroll Clerk to support their accounting and HR team. Dealership environments often include a mix of hourly employees, commissioned sales staff, and service technicians, which makes payroll administration an especially important function within the organization. Our client is looking for a dependable professional who understands the importance of payroll accuracy and enjoys working with financial information. The ideal candidate will be someone who takes pride in maintaining organized records, assisting with payroll reporting, and supporting the accounting team with day-to-day payroll tasks. Key Responsibilities<ul><li>Assist with processing weekly or biweekly payroll for dealership employees</li><li>Review employee timesheets and verify hours worked</li><li>Maintain accurate payroll records and employee pay information</li><li>Enter payroll data into payroll and accounting systems</li><li>Assist with payroll reporting and reconciliation</li><li>Respond to employee questions regarding payroll</li></ul>
2026-03-11T00:00:00Z

Payroll Clerk

Oceanside, CA
onsite
Temporary
23 - 28 USD / Hourly
Robert Half is currently partnering with a healthcare organization in Oceanside that is seeking a Payroll Clerk to assist with payroll administration and support the organization’s finance team. Healthcare organizations depend on reliable payroll systems to ensure that employees across clinical, administrative, and support roles are compensated accurately and consistently. This role will assist in maintaining the integrity of the payroll process by reviewing employee hours, preparing payroll data, and helping ensure that payroll information is processed accurately within the company’s payroll systems. Because healthcare environments often involve diverse employee schedules and pay structures, strong attention to detail and organization are essential in maintaining payroll accuracy. The ideal candidate will be someone who enjoys working with financial data, thrives in a structured environment, and understands the importance of maintaining confidentiality while handling payroll information. This opportunity offers valuable exposure to payroll operations within a mission-driven organization while working alongside experienced accounting and HR professionals.Key Responsibilities<ul><li>Assist with payroll preparation and processing for employees</li><li>Review timesheets and verify accuracy of employee hours</li><li>Enter payroll data and maintain payroll records</li><li>Assist with payroll reconciliations and reporting</li><li>Respond to employee payroll questions and inquiries</li><li>Maintain compliance with payroll procedures and company policies</li></ul>
2026-03-09T00:00:00Z

Payroll Administrator

Corona, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Payroll Administrator to join our team in Corona, California. In this Contract-to-Permanent position, you will play a key role in managing payroll operations for a mid-sized workforce within the manufacturing industry. This role requires strong attention to detail, bilingual proficiency in Spanish, and expertise in payroll systems and processes. Responsibilities: • Manage full-cycle payroll processing for approximately 200 employees, including hourly and salaried staff, on a biweekly schedule. • Ensure compliance with multi-state payroll regulations and company policies. • Utilize ADP Workforce Now to accurately process payroll transactions and maintain employee records. • Apply advanced Microsoft Excel skills, including formulas, to analyze payroll data and streamline reporting. • Collaborate with HR and finance teams to address payroll-related inquiries and resolve discrepancies. • Maintain confidentiality and ensure the security of sensitive payroll information. • Prepare and submit payroll tax filings and other required documentation. • Support audits and provide relevant payroll documentation as needed. • Implement process improvements to enhance the efficiency and accuracy of payroll operations.
2026-03-25T00:00:00Z

Payroll Manager

Pauma Valley, CA
onsite
Temporary
50 - 55 USD / Hourly
Accurate payroll operations are critical to maintaining employee trust and organizational compliance. Our recruiting team is assisting a well-established company in North County San Diego in identifying an experienced Payroll Manager to oversee payroll operations and lead payroll administration for a growing workforce. This role will manage payroll processing, compliance, reporting, and systems oversight while working closely with HR and finance teams to ensure payroll accuracy and efficiency.Responsibilities<ul><li>Oversee payroll processing for multi-department workforce</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Manage payroll systems and reporting</li><li>Resolve payroll discrepancies and employee inquiries</li><li>Collaborate with HR and accounting teams on payroll initiatives</li></ul>
2026-03-16T00:00:00Z

Accounting Assistant

Escondido, CA
onsite
Temporary
22 - 26 USD / Hourly
A growing organization in Escondido is seeking an Accounting Assistant to support its finance department with day-to-day accounting operations. Robert Half is assisting the client in identifying a detail-oriented professional who can contribute to maintaining accurate financial records while supporting the accounting team with administrative and transactional tasks. This opportunity is well suited for individuals who enjoy working with numbers, maintaining accurate records, and building experience within a professional accounting environment. Key Responsibilities<ul><li>Assist with accounts payable and accounts receivable tasks</li><li>Enter financial transactions and maintain accounting records</li><li>Support invoice processing and payment tracking</li><li>Reconcile financial data and assist with account reviews</li><li>Maintain organized accounting files and documentation</li><li>Provide general administrative support to the accounting team</li></ul>
2026-03-11T00:00:00Z

HR Manager

Solana Beach, CA
onsite
Temporary
40 - 45 USD / Hourly
Our client is hiring a Human Resources Manager to lead and support key HR initiatives for a growing organization in Solana Beach. As companies continue to expand their teams and navigate evolving workplace dynamics, strong human resources leadership has become essential for maintaining a positive organizational culture, supporting employee development, and ensuring compliance with employment regulations. The Human Resources Manager will play a strategic role in guiding HR operations and supporting both leadership and employees across the organization. This position goes beyond traditional HR administration and requires a professional who understands how effective people management contributes to long-term organizational success. The role involves overseeing core HR functions including employee relations, policy development, compliance, performance management, and talent development. Key Responsibilities<ul><li>Oversee daily HR operations and HR team activities</li><li>Manage employee relations and workplace policies</li><li>Ensure compliance with federal, state, and local employment laws</li><li>Support recruitment, onboarding, and retention initiatives</li><li>Implement performance management and employee development programs</li><li>Advise leadership on HR strategies and workforce planning</li></ul>
2026-03-06T00:00:00Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary
20 - 22 USD / Hourly
We are seeking a detail-oriented and reliable Part-Time Administrative Assistant to support daily office operations within the education/non-profit industry. This role is ideal for someone who is organized, proactive, and enjoys working in a fast-paced environment while managing multiple priorities. This is a contract opportunity running from April-August. Key Responsibilities<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Manage calendars, appointments, and meeting coordination</li><li>Respond to emails, phone calls, and internal communications in a timely and professional manner</li><li>Maintain and organize digital and physical records</li><li>Assist with document preparation, reporting, and correspondence</li><li>Support team members with special projects and operational tasks</li><li>Order office supplies and manage inventory as needed</li><li>Ensure accuracy and confidentiality of sensitive information</li></ul>
2026-03-25T00:00:00Z

Human Resources Generalist

San Diego, CA
onsite
Temporary
28 - 33 USD / Hourly
At Robert Half, we connect talented professionals with organizations experiencing above-average demand for human resources roles. Our client is seeking a Human Resources Generalist to support a wide range of HR activities and drive positive workplace outcomes. Key Responsibilities:<ul><li>Administer benefits programs and assist with employee onboarding processes.</li><li>Maintain employee records and update HRIS systems.</li><li>Support recruitment, performance management, and employee relations.</li><li>Ensure compliance with HR policies and relevant regulations.</li><li>Assist in facilitating training and development initiatives.</li><li>Prepare HR reports and support audit activities.</li><li>Collaborate with stakeholders to advance HR strategies.</li></ul>
2026-03-06T00:00:00Z

Human Resources Generalist

Oceanside, CA
onsite
Temporary
38 - 45 USD / Hourly
A growing and dynamic organization in North County San Diego is hiring a Human Resources Generalist to support core HR functions across employee relations, compliance, and HR operations. This is a well-rounded, hands-on role ideal for someone who thrives in a fast-paced environment and enjoys being involved in both strategic and day-to-day HR initiatives. Key Responsibilities<ul><li>Support employee relations, including coaching managers and resolving workplace issues</li><li>Administer HR policies, procedures, and compliance with California labor laws</li><li>Manage onboarding and offboarding processes</li><li>Assist with performance management and employee development programs</li><li>Support benefits administration and open enrollment</li><li>Maintain HRIS systems and employee records</li><li>Partner with leadership on HR initiatives and workforce planning</li></ul>
2026-03-18T00:00:00Z

Administrative Assistant – Healthcare Organization

Oceanside, CA
onsite
Temporary
22 - 27 USD / Hourly
A busy and growing healthcare organization in Oceanside is seeking an Administrative Assistant to support patient coordination, office operations, and administrative workflows. This role is ideal for someone who is detail-oriented, organized, and comfortable working in a patient-facing environment. The Administrative Assistant will help ensure that administrative processes, scheduling, and documentation are handled accurately while supporting both clinical and administrative teams. This position requires strong communication skills, the ability to manage sensitive information, and a commitment to maintaining a professional and efficient office environment.Key Responsibilities<ul><li>Coordinate patient scheduling, appointments, and calendar management</li><li>Maintain patient records, documentation, and compliance files</li><li>Support front office operations, including phone and email communication</li><li>Assist with billing support, insurance verification, and administrative processing</li><li>Perform data entry, reporting, and database management</li><li>Ensure accuracy and organization of medical and administrative records</li><li>Support clinical staff with administrative coordination</li><li>Maintain confidentiality and compliance with healthcare regulations</li></ul>
2026-03-23T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
We are seeking a polished and service-oriented HR Coordinator to join our client’s dynamic People & Culture team in the hospitality industry. This contract/contract to hire opportunity is ideal for a detail-oriented professional who thrives in a fast-paced, guest-focused environment and can effectively support high-volume recruiting efforts while delivering exceptional customer service. As a key member of the HR team, this individual will play a critical role in recruiting coordination, candidate experience, and HR administrative support, partnering closely with hiring managers to ensure a seamless and professional hiring process. Key Responsibilities:<ul><li>Coordinate full-cycle recruiting efforts for high-volume hospitality roles, including culinary, housekeeping, and room attendant positions</li><li>Conduct phone screenings to assess candidate qualifications, professionalism, and alignment with organizational culture</li><li>Partner closely with hiring managers to understand staffing needs, align on candidate profiles, and drive efficient recruiting strategies</li><li>Schedule interviews, manage candidate communications, and ensure a smooth, high-touch candidate experience from application through onboarding</li><li>Utilize HRIS and applicant tracking systems (e.g., SmartRecruiters, Dayforce) to manage candidate pipelines and maintain accurate records</li><li>Facilitate pre-employment processes, including background checks and onboarding documentation</li><li>Create and distribute internal communications and recruiting materials (e.g., flyers, postings) using tools like Canva</li><li>Maintain organized employee records, filing systems, and HR documentation in compliance with company policies</li><li>Support data tracking and reporting through spreadsheets and HR systems</li><li>Deliver exceptional customer service to employees, candidates, and internal stakeholders, handling inquiries with professionalism, discretion, and urgency</li><li>Collaborate with HR leadership to support ongoing initiatives and daily operations</li><li>Assist with additional HR projects and administrative tasks as needed</li></ul>
2026-03-26T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary
25 - 28 USD / Hourly
Our company is seeking an enthusiastic and detail-oriented HR Coordinator to join our team. As an HR Coordinator, you will play a vital role in supporting our HR department and ensuring smooth day-to-day operations. This is a fantastic opportunity for someone passionate about human resources and looking to grow their career in a dynamic environment. Key Responsibilities:<ul><li>Assist with recruitment processes including job postings, interview scheduling, and candidate communication</li><li>Support the onboarding and offboarding of employees</li><li>Maintain and update employee records in the HRIS system</li><li>Coordinate employee benefits administration</li><li>Assist in organizing company events and training sessions</li><li>Ensure compliance with company policies and employment laws</li><li>Respond to internal and external HR-related inquiries or requests</li><li>Prepare HR documents such as employment contracts and new hire guides</li></ul>
2026-03-13T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary
23 - 27 USD / Hourly
About the Organization: Our client is a mission-driven nonprofit. They value collaboration, inclusivity, and professional growth, and are seeking a dedicated HR Coordinator to support their people operations and foster a positive workplace culture.Position Overview: The HR Coordinator will provide comprehensive human resources support across the organization, ensuring smooth HR operations and assisting with employee relations, recruitment, onboarding, and benefits administration. This role is ideal for a highly organized professional with a passion for supporting staff and advancing the mission of a nonprofit organization.Key Responsibilities:<ul><li>Assist with full-cycle recruitment, including posting job openings, reviewing applications, coordinating interviews, and onboarding new employees.</li><li>Maintain accurate employee records and HR databases in compliance with federal, state, and local employment regulations.</li><li>Support benefits administration, including enrollments, changes, and employee communications.</li><li>Assist with employee relations issues, ensuring HR policies are communicated clearly and applied consistently.</li><li>Coordinate performance management processes, including review schedules, tracking goals, and supporting managers.</li><li>Prepare HR reports and analytics to support organizational decision-making.</li><li>Support HR projects and initiatives to improve employee engagement, retention, and overall organizational effectiveness.</li><li>Serve as a resource for staff questions regarding HR policies, procedures, and programs.</li></ul>
2026-03-13T00:00:00Z

Administrative Assistant

Solana Beach, CA
onsite
Temporary
23 - 27 USD / Hourly
Robert Half is partnering with a fast‑growing real estate development and investment firm in San Diego that is looking to hire a polished, proactive Administrative Assistant to support executives, property teams, and project managers. This role is perfect for someone who thrives in a dynamic environment where each day brings new tasks related to property operations, investor communications, project milestones, and administrative coordination. You’ll be the organizational backbone for a highly collaborative team — managing calendars, preparing lease files, assisting with due diligence packets, coordinating property tours, and supporting both the office and field teams. If you enjoy a mix of corporate support and light real estate operations, this is a fantastic long-term home. What You’ll Do<ul><li>Manage calendars, meetings, and travel arrangements for executives and property leaders</li><li>Prepare and maintain lease files, tenant documents, vendor contracts, and compliance records</li><li>Support onboarding of new tenants, move-in packages, insurance documentation, and contact updates</li><li>Assist with project documentation, permitting files, and city/county submissions</li><li>Coordinate investor reports, meeting materials, and internal presentations</li><li>Help monitor key deadlines related to lease renewals, options, notices, and property milestones</li><li>Update and maintain CRM, tenant lists, and property management software</li><li>Support accounts payable tasks: invoice coding, approvals routing, and vendor onboarding</li><li>Greet visitors, manage reception duties, and assist with office operations</li></ul>
2026-03-03T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Contract / Temporary to Hire
22 - 26 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. In this role, you will play a pivotal part in ensuring smooth office operations, supporting leadership, and maintaining a welcoming and detail-oriented environment for staff and visitors. The ideal candidate thrives in a dynamic setting and demonstrates exceptional organizational and communication skills. Responsibilities:• Greet and check in visitors, oversee front-door access, and ensure a positive reception experience.• Manage and respond to communications in a shared inbox, routing inquiries as necessary.• Maintain team calendars, schedules, and action items to support alignment and timely progress.• Track and order office supplies, ensuring inventory is consistently stocked and organized.• Organize weekly in-office events, including planning, setup, ordering items, and post-event clean-up.• Prepare welcome kits for new employees, including equipment and branded materials.• Provide administrative support to leadership and various departments as needed.• Act as the primary point of contact for day-to-day office operations and general assistance.• Uphold confidentiality and sound judgment in all interactions with staff.• Ensure all tasks are completed with precision and attention to detail.
2026-03-19T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Contract / Temporary to Hire
23.75 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills. Responsibilities: • Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files. • Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines. • Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management. • Support the use of Lacerte tax software and e-filing processes during tax season. • Manage inbound calls professionally, addressing inquiries and directing them appropriately. • Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness. • Collaborate with part-time tax administrators and interns to ensure workflow efficiency. • Maintain and update Sharefile systems for secure document sharing. • Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment. • Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
2026-03-25T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving. Responsibilities: • Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records. • Assist the Property Manager with daily operational needs and provide support on property-related matters. • Schedule appointments and coordinate meetings with vendors, clients, and team members. • Oversee payment processing and ensure accurate documentation of financial transactions. • Manage vendor relationships and track service requests to completion. • Handle receptionist duties such as greeting visitors and directing inquiries. • Conduct data entry tasks to maintain accurate and up-to-date records. • Support office operations by ordering supplies and ensuring the workspace remains organized. • Prepare reports and presentations as required by the Property Manager. • Collaborate with team members to improve office workflows and efficiency.
2026-03-26T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary
22.5 - 24.5 USD / Hourly
A rapidly growing biotech company in Carlsbad is seeking an Administrative Assistant to support daily operations, team coordination, and executive scheduling. This role offers exposure to a fast-paced, innovation-driven environment and is ideal for candidates who are highly organized and detail-oriented. Key Responsibilities<ul><li>Manage calendars, meetings, and internal scheduling</li><li>Coordinate cross-functional team communications</li><li>Prepare reports, presentations, and documentation</li><li>Assist with project tracking and administrative workflows</li><li>Maintain organized records and internal systems</li><li>Support leadership with day-to-day administrative tasks</li></ul>
2026-03-23T00:00:00Z