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4 results for Order Entry Specialist in Carlsbad, CA
- Carlsbad, CA
- onsite
- Temporary / Contract
- 24 - 27 USD / Hourly
- <p>A growing Carlsbad company is adding a <strong>Data Entry Specialist</strong> to its business operations team. This position is ideal for someone who has moved beyond basic data entry and enjoys working with spreadsheets, reporting, system cleanup, and data accuracy. Rather than simply entering information, you’ll become a go-to resource for keeping business records clean, organized, and reliable across multiple departments.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and maintain customer, vendor, financial, and operational information</li><li>Review large data sets for accuracy and completeness</li><li>Perform routine data audits and quality-control checks</li><li>Investigate discrepancies between reports and source documentation</li><li>Clean up and maintain existing database records</li><li>Create and update Excel tracking spreadsheets</li><li>Sort, filter, and organize information from multiple sources</li><li>Prepare recurring internal reports</li><li>Track missing or outstanding information</li><li>Coordinate with accounting, operations, sales, and administrative teams</li><li>Assist with invoice, purchasing, and transaction-related data</li><li>Maintain organized electronic records</li><li>Support special projects involving data collection and database cleanup</li></ul>
- 2026-10-02T00:00:00Z
- Laguna Niguel, CA
- onsite
- Temporary / Contract
- 23.75 - 30 USD / Hourly
- <p>We are looking for an Accounts Receivable Specialist to join a team in South Orange County, California on a Contract basis. This position focuses on managing receivables, applying incoming payments accurately, supporting billing activities, and following up on outstanding commercial accounts. The ideal candidate brings strong attention to detail, sound judgment when handling account issues, and the ability to maintain organized financial records in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process customer invoices and maintain accurate accounts receivable records to support timely payment collection.</p><p>• Apply incoming cash receipts to the appropriate customer accounts and investigate discrepancies when payments do not align with open balances.</p><p>• Monitor aging reports and conduct commercial collections outreach to resolve overdue accounts professionally and efficiently.</p><p>• Review account activity, reconcile payment details, and address outstanding issues that affect account accuracy.</p><p>• Support billing operations by preparing, verifying, and updating invoice information based on customer and internal requirements.</p><p>• Track daily cash activity and ensure all transactions are recorded correctly within established financial procedures.</p><p>• Communicate with customers and internal stakeholders to resolve payment questions, remittance concerns, and account differences.</p><p>• Assist with process-related updates or system-related changes impacting receivables workflows when needed.</p>
- 2026-10-01T00:00:00Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 28 - 34 USD / Hourly
- <p><strong>A growing healthcare organization in North County is looking for an Accounts Receivable Specialist to join its accounting team.</strong> This position is ideal for someone who enjoys the investigative side of AR — researching payments, resolving discrepancies, cleaning up aging balances, and figuring out why an account isn't paying as expected.</p><p>You’ll work closely with Billing, Accounting, Customer Service, and Operations to keep receivables accurate and moving.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Manage an assigned portfolio of customer accounts</li><li>Monitor AR aging and prioritize collection activity</li><li>Post and reconcile incoming payments</li><li>Research unapplied cash and short payments</li><li>Investigate billing and account discrepancies</li><li>Contact customers regarding outstanding balances</li><li>Prepare account statements and payment documentation</li><li>Process credits, adjustments, and approved write-offs</li><li>Reconcile AR subledger activity to the general ledger</li><li>Research historical account activity when payment issues arise</li><li>Maintain detailed notes regarding collection activity</li><li>Partner with Billing to correct invoice issues</li><li>Assist with month-end AR reconciliations</li><li>Prepare recurring AR reports and aging schedules</li><li>Support audit requests and special accounting projects</li></ul><p><br></p>
- 2026-09-29T00:00:00Z
- La Jolla, CA
- remote
- Temporary / Contract
- 20.5865 - 23.837 USD / Hourly
- We are looking for a detail-oriented Entry Level Billing Clerk to support a legal organization with day-to-day billing and accounts receivable activities in California. This is a Long-term Contract opportunity offering regular hours, Monday through Friday, in a remote work environment. The person in this role will assist with invoice handling, accurate record updates, and billing-related administrative tasks while working with established billing platforms.<br><br>Responsibilities:<br>• Process invoices accurately and in a timely manner to support billing and accounts receivable operations.<br>• Enter billing information into internal systems while maintaining a high level of accuracy and consistency.<br>• Assist with preparing and reviewing billing statements before distribution.<br>• Support collection-related follow-up by helping track outstanding balances and payment activity.<br>• Use ProLaw and Elite 3E to update records, manage billing data, and complete routine transactional tasks.<br>• Review billing details for completeness and flag discrepancies for correction.<br>• Maintain organized electronic records related to invoices, payments, and account activity.
- 2026-10-02T00:00:00Z