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14 results for Operations Coordinator in Carlsbad, CA

Operations Coordinator

Newport Beach, California
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Operations Coordinator to support the daily administrative and operational needs of a growing clinic in Newport Beach, California. This Contract position is ideal for someone who enjoys creating structure, keeping schedules organized, and ensuring both staff and patients have a smooth experience. The person in this role will help maintain efficient office workflows, support front-desk and scheduling activities, and contribute to process improvements that strengthen overall clinic performance. Responsibilities: • Oversee day-to-day clinic coordination to help maintain an organized, efficient, and timely workflow across the office. • Review daily task tracking and follow up with team members to ensure assignments are completed accurately and within expected timeframes. • Identify operational bottlenecks and recommend practical improvements that enhance consistency, efficiency, and service quality. • Support the rollout of updated procedures and monitor adherence to established workflows and office standards. • Respond to patient and client inquiries promptly, stepping in directly when needed to help maintain strong service levels. • Monitor appointment schedules to resolve conflicts, prevent duplicate bookings, and confirm patients are scheduled appropriately throughout their care plans. • Assist the front office with charge verification and related administrative support to help ensure service records are accurate. • Maintain tracking documents for revenue, patient activity, and lead information while also managing office supply inventory and reordering as needed. • Coordinate basic team activities, including setting daily priorities, checking progress, and assisting with onboarding paperwork and training steps for new staff. • Provide logistical and administrative support for community workshops and assist with light editing coordination for digital content such as videos or podcasts.
2026-09-21T00:00:00Z

Property Operations Coordinator

Rancho Santa Fe, California
onsite
Temporary / Contract
28 - 32 USD / Hourly
Property Operations Coordinator – Commercial Real EstateA growing commercial real estate organization is looking for a Property Operations Coordinator to support a portfolio of commercial properties and work closely with property managers, tenants, vendors, and ownership.This role combines administrative coordination, customer service, vendor management, and property operations, making it a great fit for someone who likes variety.What You'll Do<ul><li>Support day-to-day administrative operations for assigned properties</li><li>Coordinate vendor communications and service requests</li><li>Track maintenance requests and work orders</li><li>Maintain tenant and property records</li><li>Prepare correspondence and property notices</li><li>Assist with vendor onboarding and documentation</li><li>Track certificates of insurance and vendor compliance</li><li>Coordinate property inspections and service appointments</li><li>Assist with tenant communications</li><li>Prepare reports, spreadsheets, and property summaries</li><li>Process invoices and route documentation for approval</li><li>Maintain lease and property documentation</li><li>Coordinate meetings between property managers, vendors, and tenants</li><li>Assist with property projects and special initiatives</li></ul>
2026-09-10T00:00:00Z

Operations and Order Management Coordinator

San Marcos, California
onsite
Temporary / Contract
27 - 32 USD / Hourly
Operations & Order Management Coordinator – DistributionA fast-growing distribution company is adding an Operations & Order Management Coordinator to its team. This is a high-visibility administrative position for someone who enjoys working with orders, customers, inventory, sales, and operations all at once.You'll become one of the central points of contact between customers and internal teams, helping make sure orders are entered correctly and move through the business without unnecessary delays.Key Responsibilities<ul><li>Enter and manage customer orders from initial submission through fulfillment</li><li>Review orders for pricing, quantities, shipping details, and accuracy</li><li>Coordinate with warehouse teams regarding inventory availability</li><li>Communicate order updates to customers and sales representatives</li><li>Track backorders, shortages, and delayed shipments</li><li>Prepare order status reports</li><li>Maintain accurate customer and order information</li><li>Assist with returns, credits, and order corrections</li><li>Coordinate with purchasing when inventory needs to be replenished</li><li>Research discrepancies between orders, shipments, and invoices</li><li>Prepare recurring operational reports</li><li>Assist with customer account updates</li><li>Support sales and operations with administrative projects</li><li>Identify recurring order issues and help develop process improvements</li></ul>
2026-09-10T00:00:00Z

Operations Administrator

San Diego, California
onsite
Temporary to Hire
22 - 24 USD / Hourly
Operations AdministratorRobert Half’s client, a financial services organization, is seeking an Operations Administrator to support agent onboarding, licensing, and contracting processes in San Diego, California. This opportunity is ideal for a detail-oriented professional who enjoys managing documentation, coordinating timelines, and ensuring a seamless experience within a regulated, service-driven environment. The successful candidate will demonstrate strong administrative judgment, clear communication, and the ability to manage multiple cases accurately and efficiently from intake through completion. Responsibilities:<ul><li>Review licensing, onboarding, and contracting submissions for completeness and accuracy before submitting materials to external partners and carriers.</li><li>Maintain accurate agent and case records by updating Salesforce and other internal systems with timely, precise information.</li><li>Proactively follow up on missing documentation, credentials, forms, and appointment details to minimize processing delays.</li><li>Manage cases from initial intake through completion, ensuring all required steps and documentation are thoroughly tracked.</li><li>Navigate external portals and follow varying submission requirements and procedures to ensure accurate and compliant processing.</li><li>Monitor deadlines, turnaround times, and service-level expectations to keep cases progressing efficiently.</li><li>Collaborate with internal teams and cross-functional partners to improve workflows and enhance the onboarding and contracting process.</li><li>Provide responsive, high-quality internal and external support while managing a high volume of administrative requests and case activity.</li></ul>
2026-09-11T00:00:00Z

Operations Administrator

San Diego, California
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Operations Administrator to support agent onboarding, licensing, and carrier contracting activities in San Diego, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys administrative work that requires close attention to detail, can manage competing priorities, and delivers a high level of service in a fast-paced environment. In this role, you will help keep licensing and contracting files accurate, complete, and moving forward on schedule while working across internal systems and insurance carrier platforms. Responsibilities: • Examine agent licensing and contracting submissions for completeness and accuracy before forwarding materials to insurance carriers. • Maintain current and organized records by updating agent profiles, case details, and activity notes in Salesforce and related internal tools. • Track outstanding items and proactively communicate with agents or internal partners to obtain missing documents and resolve pending requirements. • Oversee contracting cases from intake through completion, ensuring each file progresses according to established timelines and quality standards. • Use multiple carrier portals to submit information, monitor status updates, and follow carrier-specific procedures accurately. • Manage daily workflow priorities to meet service expectations and prevent delays in appointments, licensing, and contracting activities. • Partner with cross-functional teams to streamline administrative processes and improve the overall onboarding experience for agents. • Deliver responsive, thorough support while handling a high volume of operational tasks and case-related inquiries.
2026-09-14T00:00:00Z

People Operations Coordinator

Leucadia/olivenhain, California
onsite
Temporary / Contract
26 - 30 USD / Hourly
People Operations Coordinator – Biotech & Life SciencesA growing life sciences organization is looking for a People Operations Coordinator to join its HR team and become a key point of contact for employees throughout the employee lifecycle. This is a great opportunity for someone who enjoys the intersection of HR, administration, organization, and employee support. You'll work in a fast-paced environment where confidentiality, accuracy, and follow-through are extremely important.What You'll Be Doing<ul><li>Coordinate onboarding activities for new employees</li><li>Prepare new-hire paperwork and maintain personnel records</li><li>Schedule orientations, training sessions, and employee meetings</li><li>Assist with HRIS updates and employee data changes</li><li>Coordinate background checks, I-9 documentation, and employment verification</li><li>Support benefits enrollment and employee questions</li><li>Track employee changes, transfers, leaves, and terminations</li><li>Assist with HR reporting and workforce data</li><li>Maintain confidential employee files and documentation</li><li>Partner with recruiting teams on interview scheduling and candidate communication</li><li>Help coordinate employee engagement activities</li><li>Assist with internal HR communications and policy updates</li><li>Support HR leadership with special projects and process improvements</li></ul>
2026-09-10T00:00:00Z

Logistics Coordinator

Oceanside, California
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing medical device manufacturer is seeking a Logistics Coordinator to help keep materials, shipments, vendors, and internal operations moving smoothly.You'll work at the intersection of administration, logistics, inventory, and customer operations, making this a strong opportunity for someone who wants something more dynamic than a traditional administrative position.What You'll Handle<ul><li>Coordinate inbound and outbound shipments</li><li>Prepare shipping documentation and commercial paperwork</li><li>Track shipments and communicate delivery updates</li><li>Coordinate with freight carriers and third-party logistics providers</li><li>Maintain accurate logistics records</li><li>Assist with purchase orders and vendor communications</li><li>Coordinate material transfers between facilities</li><li>Update inventory and shipment information in internal systems</li><li>Research delayed, damaged, or missing shipments</li><li>Communicate with warehouse and production teams</li><li>Prepare recurring logistics reports</li><li>Assist with inventory counts and reconciliation</li><li>Coordinate urgent shipments when needed</li><li>Maintain organized records for audit and compliance purposes</li><li>Help improve shipping and receiving procedures</li></ul>
2026-09-10T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
Our client, a growing biotechnology organization in La Jolla, is seeking a highly organized and detail-oriented Administrative Coordinator to support day-to-day administrative and operational needs. This is a great opportunity for someone who enjoys working in a collaborative, fast-paced environment and wants to grow within the biotech and life sciences industry.The ideal candidate will be proactive, dependable, and comfortable balancing administrative tasks, scheduling, coordination, and communication across multiple teams.Key Responsibilities<ul><li>Provide day-to-day administrative support to leadership and internal teams</li><li>Coordinate calendars, meetings, conference rooms, and team schedules</li><li>Prepare meeting agendas, presentations, reports, and other documents</li><li>Coordinate office operations, supplies, equipment, and facility needs</li><li>Assist with onboarding and offboarding of employees and contractors</li><li>Maintain organized files, records, and internal documentation</li><li>Coordinate meetings with internal teams, vendors, consultants, and external partners</li><li>Process invoices, purchase orders, expense reports, and other administrative documentation</li><li>Assist with tracking projects, deadlines, and action items</li><li>Support company events, team meetings, and onsite activities</li><li>Serve as a point of contact for general administrative and office-related requests</li><li>Help coordinate facilities, maintenance, shipping, and vendor relationships</li><li>Maintain confidentiality when handling sensitive company and employee information</li><li>Assist with special projects and other operational initiatives as needed</li></ul>
2026-09-11T00:00:00Z

Administrative Coordinator

San Diego, California
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and provide dependable assistance to internal teams in San Diego, California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming, and efficient workplace while managing a wide range of administrative priorities. The role combines front-desk interaction, coordination of office services, record handling, and support for meetings, onboarding, and general business activities. Responsibilities: • Provide day-to-day administrative support to employees, managers, and department leaders while helping maintain smooth office operations. • Welcome visitors, clients, and vendors professionally and serve as a reliable point of contact for general office needs. • Oversee shared inbox activity, route requests to the appropriate team members, and communicate updates related to new client and job setup activity. • Track workflow activity in internal systems, coordinate scanning and document handling for tax-related processes, and store signed filing confirmations in designated records platforms. • Arrange conference room bookings, coordinate hotel or meeting space reservations, and support event and gathering logistics, including food planning and post-meeting cleanup. • Manage incoming and outgoing mail, packages, and check processing, including maintaining daily receipt records and preparing deposits. • Monitor inventory for office and kitchen supplies, place orders for materials such as stationery and business cards, and work with vendors to keep the workplace properly stocked. • Support office equipment readiness by replenishing paper supplies in shared machines and coordinating issue resolution with technical support when needed. • Maintain administrative calendars, assist with onboarding materials for new hires, and help track staff attendance, availability, and related updates as required. • Coordinate facilities and security-related tasks, including access items, parking resources, and office key control when employees join or leave the organization.
2026-09-18T00:00:00Z

Administrative Coordinator

Rancho Bernardo, California
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are seeking a motivated and detail-oriented Junior Administrative Assistant to support a busy financial services team. This is an excellent opportunity for someone early in their administrative career who is organized, dependable, and eager to learn.The ideal candidate will provide day-to-day administrative support, assist with data entry and document management, and help keep the team organized and running efficiently. This position is contract-to-hire, with the opportunity to transition into a permanent role based on performance and business needs.Key Responsibilities<ul><li>Provide general administrative and clerical support to the team</li><li>Enter, update, and maintain information in internal systems and spreadsheets</li><li>Prepare, organize, scan, and file documents and records</li><li>Assist with scheduling meetings, coordinating calendars, and maintaining organized files</li><li>Handle routine correspondence, emails, and phone calls professionally</li><li>Assist with reports, spreadsheets, and basic data tracking</li><li>Support the team with document preparation and other administrative projects</li><li>Review information for accuracy and completeness</li><li>Maintain confidentiality when handling financial and client-related information</li><li>Assist with special projects and other duties as needed</li></ul>
2026-09-17T00:00:00Z

Project Coordinator

San Diego, California
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client, a well-established construction company in San Diego, is seeking a Project Coordinator to support their project management and operations teams. This position is ideal for an organized, detail-oriented professional who enjoys coordinating multiple priorities, maintaining project documentation, and communicating with internal teams, vendors, subcontractors, and clients. Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and construction teams</li><li>Maintain accurate project files, records, contracts, invoices, purchase orders, and other documentation</li><li>Assist with project scheduling, tracking deadlines, and coordinating meetings and site activities</li><li>Communicate with subcontractors, vendors, clients, and internal teams regarding project updates and documentation</li><li>Prepare, update, and distribute project reports, status updates, meeting notes, and other correspondence</li><li>Track project deliverables, approvals, change orders, invoices, and outstanding items</li><li>Assist with processing purchase orders, invoices, and other project-related financial documentation</li><li>Coordinate material, vendor, and subcontractor information as needed</li><li>Help ensure project documentation is complete, organized, and up to date</li><li>Support multiple projects simultaneously while meeting deadlines and shifting priorities</li><li>Perform general administrative duties and other project-related tasks as needed</li></ul>
2026-09-09T00:00:00Z

Project Coordinator

San Diego, California
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client is seeking an organized and detail-oriented Project Coordinator to support project managers and field teams throughout the construction process. This role will help keep projects on track by coordinating schedules, documentation, communication, and administrative details from project kickoff through completion.The ideal candidate is proactive, organized, and comfortable working in a fast-paced construction environment with multiple priorities.Key Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and field teams</li><li>Assist with project scheduling, timelines, and tracking deadlines</li><li>Prepare, organize, and maintain project documentation, contracts, and files</li><li>Coordinate communication between project managers, subcontractors, vendors, clients, and internal teams</li><li>Assist with purchase orders, invoices, change orders, and billing documentation</li><li>Track RFIs, submittals, permits, and other project requirements</li><li>Schedule meetings, site visits, inspections, and project-related activities</li><li>Maintain project logs and update spreadsheets and internal systems</li><li>Follow up on outstanding items to keep projects moving forward</li><li>Assist with gathering information and preparing project reports</li><li>Support project closeout documentation and final deliverables</li><li>Help coordinate materials, deliveries, and subcontractor schedules as needed</li><li>Provide general administrative support to the construction and operations teams</li></ul>
2026-09-11T00:00:00Z

Project Coordinator

San Diego, California
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support construction projects in San Diego, California from kickoff through final closeout. This contract opportunity with permanent potential is ideal for someone who enjoys keeping schedules, documentation, materials, and communication organized in a fast-paced contractor environment. In this role, you will partner with operations, sales, project management, and field teams to help maintain project momentum, support bid preparation, and ensure key information is accurate and accessible. Responsibilities: • Coordinate project timelines, meeting notes, action items, and stakeholder requests to help keep active work on schedule. • Act as a central point of communication among customers, project managers, sales staff, technicians, and internal departments. • Arrange material purchasing, delivery tracking, and staging activities while maintaining supporting records for each job. • Monitor milestones and upcoming deadlines, raising potential risks early and helping teams address issues efficiently. • Assist with project closeout by organizing required documentation, approvals, training coordination, and final job records. • Provide administrative support for operational and financial review meetings by preparing updates and maintaining accurate project files. • Review drawings, construction plans, and scope details to support estimating, take-offs, and proposal development. • Maintain bid information, proposal spreadsheets, quote follow-up activities, and change order documentation to support sales and project execution. • Visit job sites when needed to gather information, support estimating efforts, or assist with project coordination requirements. • Keep job folders, purchase records, delivery documents, badging paperwork, and related databases complete, organized, and current.
2026-09-11T00:00:00Z

Customer Service Coordinator

Oceanside, California
onsite
Temporary / Contract
21 - 23 USD / Hourly
A busy construction company is adding a Customer Service Coordinator to its team. This position is perfect for someone who enjoys being the person customers can rely on to get answers, coordinate next steps, and keep projects moving. You’ll work closely with customers, project managers, field teams, vendors, and office staff. No two days will look exactly the same — you may be answering homeowner questions in the morning, coordinating a service appointment midday, and following up with a project manager on an outstanding issue in the afternoon.Responsibilities:<ul><li>Serve as a day-to-day contact for customers throughout the project or service process</li><li>Respond to customer questions by phone and email</li><li>Schedule appointments, inspections, deliveries, and service visits</li><li>Coordinate customer requests with project managers and field personnel</li><li>Provide updates regarding project timelines and scheduled work</li><li>Document customer interactions and requests in company systems</li><li>Track open customer issues through resolution</li><li>Follow up with internal teams when information or action is outstanding</li><li>Assist with change requests, service requests, and warranty-related inquiries</li><li>Maintain accurate customer and project records</li><li>Prepare customer correspondence and basic documentation</li><li>Help resolve scheduling conflicts and service issues</li><li>Escalate more complex concerns to appropriate management</li><li>Provide general administrative support to the project team</li></ul>
2026-09-21T00:00:00Z