<p>At Robert Half, we connect dedicated professionals with organizations focused on building strong client relationships and business success. Our client is seeking an Account Coordinator to support account management activities, facilitate communications, and ensure client satisfaction.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a point of contact for client inquiries and requests</li><li>Assist in managing client accounts and ensuring quality service delivery</li><li>Prepare presentations, client reports, and meeting materials</li><li>Coordinate internal resources to support account initiatives</li><li>Track project timelines and deliverables, ensuring deadlines are met</li><li>Support billing and invoicing by maintaining accurate records</li><li>Contribute to process improvements and team efficiency</li></ul><p><br></p>
<p>Our client, a mission-driven non-profit organization, is seeking a highly organized and personable Account Coordinator to join their team. This key role supports ongoing relationships with donors, partners, and stakeholders, ensuring top-notch service and smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for assigned accounts, providing exceptional support and timely responses to inquiries.</li><li>Coordinate and track account-related activities, including donation processing, partner communications, and event participation.</li><li>Maintain detailed and accurate records in CRM and reporting systems.</li><li>Support fundraising campaigns, outreach initiatives, and special events.</li><li>Assist with the development and distribution of communications, presentations, and reports to stakeholders.</li><li>Collaborate with internal teams to ensure client and partner needs are met promptly and professionally.</li><li>Help resolve account issues or escalate complex matters to management when necessary.</li></ul><p><br></p>
<p>Our client, a dedicated and mission-driven nonprofit organization, is seeking a proactive and detail-oriented Administrative Assistant to join their team. This is an excellent opportunity to make a meaningful impact while supporting a passionate group committed to positive community change.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including scheduling, correspondence, and file management.</li><li>Coordinate meeting logistics, prepare agendas, and document minutes.</li><li>Support fundraising and outreach initiatives with database updates, donor communications, and event logistics.</li><li>Manage office supplies, equipment, and liaise with vendors as needed.</li><li>Assist with budget tracking, invoice processing, and financial reporting tasks.</li><li>Serve as the first point of contact for visitors, donors, and volunteers—delivering exceptional customer service.</li><li>Maintain digital and paper records in compliance with organizational policies.</li><li>Perform other administrative duties as assigned to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p><strong>Job Description</strong></p><p>Our client, a fast-paced hospitality organization, is seeking a Bilingual Recruiting Coordinator (Spanish/English) to support high-volume hiring across hourly and salaried roles. This position plays a critical role in ensuring a smooth, candidate-focused recruiting process while partnering closely with hiring managers and HR leadership.</p><p>The ideal candidate is highly organized, communicative, and comfortable working in a dynamic environment where priorities can shift quickly. Experience supporting frontline or hospitality hiring is strongly preferred.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate and support full-cycle recruiting activities for high-volume hospitality roles</li><li>Schedule interviews, phone screens, and hiring events while maintaining clear communication with candidates and hiring managers</li><li>Serve as a primary point of contact for Spanish- and English-speaking candidates, ensuring an inclusive and positive candidate experience</li><li>Assist with onboarding coordination, pre-employment paperwork, background checks, and offer letter administration</li><li>Maintain accurate candidate records within the ATS and ensure compliance with internal hiring processes</li><li>Support job postings, candidate outreach, and recruiting campaigns as needed</li><li>Partner with HR and operations teams to meet hiring timelines and workforce needs</li></ul><p><br></p>
<p>Our client, a respected non-profit organization committed to making a positive impact in the community, is seeking a proactive and detail-oriented Administrative Assistant. This is an excellent opportunity to join a mission-driven team and provide essential support to their daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including scheduling meetings, managing correspondence, and maintaining organized filing systems.</li><li>Assist with document preparation, data entry, and the creation of presentations or reports.</li><li>Support project coordination and help with event logistics as needed.</li><li>Greet and assist visitors, answer phone calls, and direct inquiries to appropriate team members.</li><li>Order office supplies and ensure operational needs are met.</li><li>Maintain digital and paper records in compliance with organizational standards.</li></ul><p><br></p>
<p>At Robert Half, we partner with leading organizations to build successful teams that drive workplace efficiency and excellence. Our client is seeking a detail-oriented and personable Front Desk Coordinator to serve as the first point of contact and ensure smooth office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and direct them promptly and professionally</li><li>Manage incoming calls, correspondence, and messages</li><li>Maintain appointment schedules and coordinate meeting rooms</li><li>Assist with mail distribution, filing, and general office tasks</li><li>Support administrative staff with clerical duties as needed</li><li>Uphold high standards of customer service and confidentiality</li><li>Contribute to a positive, welcoming office environment</li></ul><p><br></p>
<p><strong>About the Company</strong></p><p> Our client is a well-established commercial property management company overseeing a diverse portfolio of office and mixed-use properties. They are known for their collaborative team environment, strong operational standards, and commitment to delivering excellent service to tenants and ownership groups.</p><p><strong>Position Overview</strong></p><p> The Property Coordinator will support day-to-day property operations and serve as a key administrative and client-facing resource for the property management team. This role is ideal for a detail-oriented professional with strong organizational skills who enjoys working in a fast-paced commercial real estate environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to Property Managers across multiple commercial properties</li><li>Serve as a point of contact for tenants, vendors, and internal stakeholders</li><li>Coordinate work orders, maintenance requests, and vendor scheduling</li><li>Assist with accounts payable and receivable, including invoice processing and coding</li><li>Maintain property files, tenant records, and lease documentation</li><li>Support budget tracking, expense reporting, and financial reconciliation</li><li>Assist with property inspections and follow up on corrective actions</li><li>Prepare correspondence, reports, and operational summaries as needed</li><li>Ensure compliance with company policies and property management procedures</li></ul><p><br></p>
<p>Our client, a reputable property management firm in San Diego, CA is seeking an accomplished Executive Assistant to provide high-level support to their leadership team. This individual will play a pivotal role in streamlining operations, facilitating communication, and enhancing organizational efficiency across multiple properties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel logistics for property visits, board meetings, and industry events.</li><li>Prepare, review, and distribute correspondence, presentations, financial reports, and operational updates for internal and external stakeholders.</li><li>Serve as a liaison between executives, property staff, tenants, vendors, and regulatory agencies.</li><li>Support leasing, compliance, and contract management processes, including tracking deadlines and maintaining documentation.</li><li>Assist in organizing tenant communications, property inspections, and onboarding of new vendors.</li><li>Handle confidential information and sensitive business matters with professionalism and discretion.</li><li>Contribute to process improvements by leveraging digital platforms, workflow automation, and new technologies commonly used in property management.</li><li>Help plan and coordinate special events, board meetings, and property-related milestones.</li></ul><p><br></p>
Job Description: Coffey Engineering is seeking a detail-oriented and experienced Accounting Manager/Bookkeeper to join our team. The ideal candidate will have a four-year degree in accounting, as well as a strong background in accounting and finance, be fluent in QuickBooks, and have familiarity with payroll processing. This role will be responsible for a wide range of accounting and administrative duties, with significant emphasis on billing (professional services invoices following contract guidelines and client requirements). <br>Responsibilities:<br>• Billing: Create approximately 150 – 160 customized invoices per month. Experience in high volume billing for professional services utilizing contracts, timesheets, QuickBooks functions would be huge plus. <br>• Payroll: Review timesheets and process payroll for employees, payroll taxes, Simple IRA contributions, and handle quarterly and year-end payroll reporting. <br>• Accounts Payable (AP) and Accounts Receivable (AR): Pay bills, review AR aging and handle collections calls and emails. <br>• Financials & Reconciliations: Prepare financial statements and perform monthly bank & credit card reconciliations and maintain accurate financial records.<br>• Year-End Tax Package: Compile and prepare year-end tax packages for submission to CPA. Responsible for all tax payments as directed by CPA. <br>• HR & Benefits: Administer employee benefits including company medical insurance plans and SIMPLE IRA plans.<br>• Insurance: Oversee insurance policies including Errors & Omissions (E& O), Auto, Workers' Compensation, General Liability, and Property insurance. Prepare annual renewal applications and handle payments. <br>• Office Management: Ensure the smooth operation of office supplies and administrative functions.<br><br>Qualifications:<br>• Bachelor's degree in Accounting<br>• Proven experience working with QuickBooks<br>• Familiarity with payroll processing <br>• Experience in high volume billing for professional services and possibly engineering <br>• Experience with timesheets and resulting customized invoicing<br>• Excellent organizational and time management skills<br>• Strong attention to detail and accuracy<br>• Ability to handle multiple tasks and meet deadlines<br>• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Access)<br>Benefits:<br>• Competitive salary<br>• Medical insurance - company paid for employee<br>• Company-Sponsored Simple IRA retirement plan with up to 3% matching<br>• Professional development opportunities<br>• 8 paid holidays throughout the year<br>• 2 weeks of time-accrued paid vacation per year for the first 5 years of employment (with additional accrual after 5 years)<br>• 5 days of time-accrued sick time per year (non-vesting)<br>• Mileage reimbursement for non-commuting miles
We are looking for a detail-oriented Project Coordinator to join our team in Newport Beach, California. As part of this long-term contract position, you will play a vital role in overseeing project activities, ensuring smooth coordination, and maintaining high standards of execution. This role offers an opportunity to work on diverse projects while building strong relationships across teams and stakeholders.<br><br>Responsibilities:<br>• Manage and coordinate project timelines, ensuring all tasks are completed efficiently and on schedule.<br>• Oversee document coding processes while maintaining accuracy and consistency.<br>• Collaborate with teams to support construction initiatives and related projects.<br>• Utilize the Relativity platform to organize and streamline project documentation.<br>• Engage in B2B marketing efforts, promoting brand visibility and community outreach.<br>• Facilitate communication between stakeholders to ensure alignment on project goals and progress.<br>• Monitor project budgets and resources to maintain cost-effectiveness.<br>• Provide regular updates and reports to leadership on project milestones and challenges.<br>• Identify areas for process improvement and implement solutions to enhance productivity.<br>• Ensure compliance with company standards and industry regulations throughout all project phases.
<p>Our client, a leading construction firm in La Jolla CA is seeking a highly skilled Senior Executive Assistant to provide comprehensive administrative support to executive leadership. This role requires a experienced professional adept at managing complex priorities, ensuring operational efficiencies, and representing the firm both internally and externally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full spectrum of executive-level administrative tasks, including intricate calendar management, scheduling meetings across multiple projects, and coordinating extensive travel arrangements.</li><li>Prepare, review, and finalize presentations, reports, contracts, compliance documents, and correspondence for clients, partners, and internal teams.</li><li>Serve as a primary point of contact between executives, staff, clients, vendors, and subcontractors, ensuring effective and professional communication.</li><li>Support project management operations by tracking deadlines, scheduling site visits and inspections, and assisting with permitting documentation.</li><li>Coordinate and help facilitate company events, executive meetings, safety trainings, and milestone celebrations.</li><li>Handle confidential information and sensitive documentation with utmost discretion and professionalism.</li><li>Identify and drive process improvements through adoption of technology and workflow automation within administrative functions.</li><li>Assist in onboarding new team members, maintaining updated records, and ensuring compliance with company and industry standards.</li></ul>
<p>Our client, a leading institution in the education sector, is seeking a proactive and highly organized Senior Administrative Assistant to provide comprehensive support to their leadership and academic teams. This is an excellent opportunity for an experienced administrative professional to make an impact in a collaborative, mission-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including managing complex calendars, coordinating meetings, and preparing agendas and materials for leadership.</li><li>Draft and edit correspondence, presentations, and reports for internal and external audiences.</li><li>Serve as a liaison between faculty, staff, students, and external partners, fostering clear communication and collaboration.</li><li>Coordinate the logistics of special events, conferences, and academic programs.</li><li>Maintain confidential records and manage sensitive information with discretion.</li><li>Assist with financial processes such as budget tracking, invoices, and expense reporting.</li><li>Support special projects and initiatives led by leadership.</li></ul><p><br></p>
<p>We are seeking a skilled Manager of Enrollment & Reconciliation to lead the Enrollment Department, maximizing efficiency, productivity, and performance for Medicare Advantage Plan operations. This individual will guide departmental teams in capturing, exchanging, and reporting data elements critical to business decisions and compliance. As the organization’s subject matter expert, you will ensure adherence to all CMS enrollment and reconciliation regulations. The role emphasizes collaboration with leaders across the business to resolve issues and drive operational improvements. Must have experience with Medicare Advantage. <strong>This role is hybrid (4 days remote & 1 day in office). </strong></p><p><br></p><p><strong>Key Functions & Responsibilities</strong></p><ul><li>Provide expert interpretation and application of Medicare Advantage Enrollment and Reconciliation rules, including CMS eligibility policy, effective/termination dates, retroactive adjustments, low-income subsidies, and payment reconciliation.</li><li>Oversee CMS MARx enrollment processing: manage transaction submissions, resolve rejections and retro adjustments, coordinate replacement transactions, and reconcile CMS response files to internal systems.</li><li>Lead enrollment and payment reconciliation governance with alignment across internal systems, CMS MARx data, and downstream vendors (PBM, claims, finance), ensuring timely identification, correction, and reporting of discrepancies.</li><li>Establish department priorities, strategies, and resource requirements to meet department goals; project staffing needs and budgetary resources.</li><li>Mentor, train, and develop department staff, building subject-matter expertise and leveraging available data for optimal outcomes.</li><li>Collaborate with cross-functional departments to identify and resolve complex issues involving internal/external systems, government data, and regulatory guidance. Lead analytical projects and implement best practices to improve data quality and efficiency.</li><li>Oversee audits and reconciliation activities, ensuring regulatory compliance and using findings to drive continuous improvement.</li><li>Maintain current knowledge of regulatory requirements and industry best practices; attend CMS training sessions and relevant industry meetings as needed.</li><li>Manage key performance indicators, department output, and goal achievement for the Enrollment & Reconciliation function.</li><li>Support brokers, IPA/PCPs, and other departments regarding eligibility, application processing, reporting, and data exchange troubleshooting.</li><li><strong>Must have experience with Medicare Advantage</strong></li></ul><p><br></p>
<p>Our client, a well-regarded organization in the education sector, is seeking a professional and personable Front Desk Coordinator to serve as the face of their institution. This individual will play a key role in providing exceptional front-line support to students, faculty, and visitors, while keeping office operations running smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist students, parents, staff, and visitors with professionalism and a positive attitude.</li><li>Answer and direct incoming phone calls and emails; respond to general inquiries about programs and services.</li><li>Manage front desk operations, including scheduling appointments and maintaining calendars for key personnel.</li><li>Handle the distribution of mail, packages, and deliveries.</li><li>Assist with student enrollment, recordkeeping, and data entry as needed.</li><li>Maintain a tidy, welcoming reception area and uphold confidentiality at all times.</li><li>Provide administrative support to staff and faculty, including document preparation and event coordination.</li><li>Perform other duties as assigned to support a collaborative and efficient office environment.</li></ul><p><br></p>
We are looking for a motivated Account Coordinator to join our team in Newport Beach, California. This long-term contract position offers an excellent opportunity to contribute to a detail-oriented services environment by supporting marketing and branding initiatives. The role involves collaborating with multiple departments to execute projects efficiently and ensure client satisfaction.<br><br>Responsibilities:<br>• Provide administrative and project support to account executives and managers, ensuring smooth operations and timely delivery.<br>• Coordinate project timelines, manage creative asset trafficking, and ensure deliverables meet quality standards and client expectations.<br>• Organize and schedule client meetings, team discussions, and presentations to facilitate seamless communication.<br>• Assist in the execution of marketing campaigns, including tracking social media activities, coordinating with vendors, and conducting competitor research.<br>• Prepare and manage sales contracts, campaign reports, and meeting agendas to support the account services team.<br>• Maintain and update client databases to ensure accurate and accessible records.<br>• Act as a liaison between internal teams and clients to address inquiries and resolve issues promptly.<br>• Monitor billing functions and ensure all administrative tasks are completed efficiently.<br>• Collaborate with cross-functional teams to enhance service delivery and support strategic business goals.<br>• Order office supplies and manage inventory to ensure the workspace remains organized and functional.
<p>Position Overview</p><p>Our client, a reputable and growing property management company, is seeking a detail-oriented and proactive Facilities Coordinator to support day-to-day building operations across a portfolio of residential and/or commercial properties. This role is responsible for coordinating maintenance activities, vendor relationships, and ensuring properties are maintained to the highest operational and safety standards.</p><p>The ideal candidate is highly organized, service-oriented, and experienced in facilities support within property management or real estate environments.</p><p><br></p><p>Key Responsibilities</p><ul><li>Coordinate daily maintenance requests and ensure timely resolution of work orders</li><li>Serve as the primary point of contact for tenants regarding facilities-related inquiries</li><li>Schedule and oversee third-party vendors, contractors, and service providers</li><li>Track preventative maintenance schedules to ensure compliance and minimize downtime</li><li>Assist in managing service contracts, vendor agreements, and insurance certificates</li><li>Conduct routine property inspections to identify maintenance or safety concerns</li><li>Support budget tracking by monitoring invoices, expenses, and purchase orders</li><li>Maintain accurate facilities documentation, including compliance and safety records</li><li>Ensure properties adhere to local building codes, health and safety regulations</li><li>Partner with property managers to support capital improvement and renovation projects</li></ul>
<p>At Robert Half, we connect skilled professionals with top organizations to build successful businesses and rewarding careers. We are seeking a detail-oriented Human Resources Coordinator to support HR operations and foster a positive workplace environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with onboarding/offboarding and employee orientation processes</li><li>Maintain and update employee records and HR databases</li><li>Provide support in benefits administration and payroll coordination</li><li>Respond to employee inquiries regarding HR policies, procedures, and benefits</li><li>Coordinate and schedule interviews and meetings for HR and management teams</li><li>Assist with compliance activities, reporting, and documentation</li><li>Contribute to HR projects and support the delivery of employee programs</li><li>Ensure timely completion of HR administrative tasks and uphold confidentiality</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. As the first point of contact for clients, you will play a vital role in ensuring smooth office operations and delivering exceptional service. This is a contract position ideal for someone who thrives in a fast-paced environment and excels in multitasking.<br><br>Responsibilities:<br>• Welcome clients with warmth as they arrive at the office.<br>• Manage the scheduling and organization of the conference room calendar.<br>• Scan, upload, download, and organize documents efficiently, focusing on digital file management.<br>• Utilize secure platforms like ShareFile to handle document sharing and storage.<br>• Perform light office tasks, such as tidying up meeting spaces and occasional errand runs.<br>• Maintain a detail-oriented approach in appearance, communication, and behavior.<br>• Collaborate with administrative staff and report directly to the Administrative Assistant.<br>• Follow established procedures and ask clarifying questions when needed.<br>• Handle multiple priorities and deadlines effectively during busy periods, such as tax season.
<p>At Robert Half, our mission is to bring great companies and skilled talent together to help build successful businesses and rewarding careers. We are seeking a motivated Administrative Assistant to join our client’s team and provide essential support to ensure efficient office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors, clients, and staff in a professional manner</li><li>Manage incoming calls, correspondence, and email communications</li><li>Schedule appointments, maintain calendars, and coordinate meetings</li><li>Prepare, proofread, and edit documents, reports, and presentations</li><li>Organize and maintain digital and physical filing systems</li><li>Assist with data entry, recordkeeping, and office supply inventory</li><li>Support various departments with administrative projects and tasks as needed</li><li>Uphold confidentiality of sensitive information and documents</li><li>Contribute to a positive, collaborative office culture</li></ul><p><br></p>
<p>A growing construction and development company in San Marcos is seeking a proactive <strong>Executive Assistant</strong> to support executive leadership and operational teams. This role combines traditional executive support with project coordination and requires someone who is comfortable working in a fast-paced, deadline-driven environment. The Executive Assistant will play a key role in keeping leadership organized and ensuring smooth communication across departments and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and schedules</li><li>Coordinate internal and external meetings with project managers, vendors, and clients</li><li>Prepare reports, meeting agendas, and executive summaries</li><li>Assist with contract documentation, change orders, and project files</li><li>Track deadlines, permits, and compliance documentation</li><li>Support leadership with follow-ups and task coordination</li><li>Maintain organized digital and physical records</li><li>Serve as a communication bridge between office and field teams</li></ul>
<p>Our client is seeking a dedicated Senior Administrative Assistant to support their leadership and office operations. This role is ideal for an experienced administrative professional who excels in managing multifaceted priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to executives and managers, including complex calendar management, meeting and event coordination, and travel arrangements.</li><li>Prepare and review reports, presentations, and correspondence; assist with document management and project tracking.</li><li>Serve as a primary point of contact for internal and external communication, ensuring timely flow of information.</li><li>Maintain confidential files and records, including contracts, compliance documents, and sensitive business information.</li><li>Assist with onboarding new staff and supporting cross-functional project teams.</li><li>Identify opportunities to improve workflows and administrative processes within the team or department.</li></ul><p><br></p>
We are seeking an individual to work very closely with a highly motivated Controller, and to work hard to help bring this growing company to the next level within 1-2 years. The successful candidate will need to be comfortable learning and exploring new processes, also be comfortable rolling up sleeve to ensure that weekly payroll is processed timely and accurately. He or she must have strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.<br>Responsibilities<br>• Review daily timesheet submission for hourly employees<br>• Process weekly payroll in eBacon (our payroll software)<br>• Manage employee record and payroll data<br>• Assist HR with employee onboarding<br>• Ensure payroll is compliant with any required prevailing wage requirements<br>• Prepare prevailing wage job’s certified payroll reporting<br>• Ensure our subcontractors also provide timely certified payroll reporting<br>• Responsible for prevailing wage job’<br>• May perform other duties as assigned<br>Experience<br>• 2+ years of hands-on payroll processing (preferably weekly payroll)<br>• Experience reviewing timesheets, managing payroll data, and maintaining employee records<br>• Familiarity with payroll systems (eBacon preferred; ADP, Paycom, Paychex, etc. also acceptable)<br>• Experience with prevailing wage compliance and certified payroll reporting (e.g., WH-347 or state requirements)<br>• Background in construction or government-contracted environments is a strong plus<br>• Bachelor’s degree in Accounting or related field<br>• Experience supporting a Controller or Accounting team<br>• Exposure to general accounting tasks (e.g., payroll-related journal entries, labor/job costing)<br>• Experience assisting with HR onboarding and entering new hires into payroll systems<br>• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, reconciliations)<br>• Ability to thrive in a fast-paced, deadline-driven environment<br>• Strong attention to detail and accuracy<br>• Excellent written and verbal communication skills<br>• Collaborative, proactive, and willing to learn new processes<br>Skills<br>• Strong attention to detail<br>• Advanced Microsoft Excel skills, including pivot tables, lookups etc.<br>• Strong written and verbal communication skills<br>• Team player, must be able to collaborate with other teams in the organization<br>• Must have strong work ethic, and have the ability/willingness to work overtime as necessary to get the job done and to meet important deadlines
We are looking for a detail-oriented Administrative Assistant to join our team in Orange, California. This role involves providing comprehensive administrative support within a fast-paced service department, ensuring smooth operations and efficient workflow. As a Contract to permanent position, this opportunity offers the potential for long-term growth and development within the organization.<br><br>Responsibilities:<br>• Accurately input data and maintain organized records using Excel and other Microsoft Office Suite tools.<br>• Handle special billing requests by uploading invoices and ensuring proper documentation.<br>• Dispatch information and coordinate work orders efficiently to support departmental activities.<br>• Manage incoming calls, providing attentive and courteous assistance to clients and team members.<br>• Assist with general administrative tasks to support daily operations.<br>• Maintain a business casual appearance in accordance with company guidelines.<br>• Collaborate with team members to uphold high morale and a positive work environment.<br>• Ensure compliance with company policies, including drug testing prior to starting.<br>• Demonstrate adaptability and a proactive attitude in a dynamic service department environment.
<p>We are looking for an experienced Audit Manager to oversee part-time audit engagements specializing in 401(k) and employee benefit plan audits. This role is ideal for a, semi-retired auditor, or someone with a background in public accounting seeking flexible and seasonal work. This position allows you to leverage your expertise while maintaining a balanced work schedule.</p><p><br></p><p>Responsibilities:</p><p>• Lead audit engagements for employee benefit plans, including 401(k), 403(b), and defined benefit plans.</p><p>• Conduct thorough audit planning and risk assessments to identify critical testing areas.</p><p>• Execute audit fieldwork efficiently while adhering to deadlines and applicable standards.</p><p>• Review workpapers, financial statements, and supplemental schedules for accuracy and compliance.</p><p>• Ensure all audits meet regulatory requirements, including Uniform Guidance and industry standards.</p><p>• Communicate audit results and recommendations effectively to clients, providing clear and practical guidance.</p><p>• Collaborate with clients to address issues and deliver tailored solutions.</p><p>• Maintain confidentiality and uphold high standards of integrity in handling sensitive information.</p><p>• Stay updated on regulatory changes and industry trends impacting employee benefit plans.</p><p>• Ensure audit quality and consistency throughout engagements.</p>
<p>Our client, a leading property management company, is seeking a detail-oriented HR Assistant to join their dynamic team. This role offers the opportunity to support a fast-paced Human Resources department and ensure efficient daily operations within a collaborative setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities such as job postings, screening resumes, scheduling interviews, and onboarding new hires.</li><li>Maintain and update employee records, ensuring accuracy and confidentiality.</li><li>Support benefits administration, including enrollments, changes, and responding to employee questions.</li><li>Prepare HR documents, reports, and correspondence as needed.</li><li>Help coordinate training sessions and compliance initiatives across locations.</li><li>Respond to employee inquiries regarding HR policies, procedures, and programs.</li><li>Provide administrative support for payroll and timekeeping processes as assigned.</li><li>Contribute to special HR projects and support the HR Manager and broader team.</li></ul><p><br></p>
