18 results for Office Manager in Canandaigua, NY

Office Manager We are on the lookout for a meticulous Office Manager to join our team. This role is situated in Rochester, New York, United States. As an Office Manager, you will oversee and manage staff payroll and benefits, conduct monthly reconciliations, handle bookkeeping tasks, and manage all relevant insurances. Responsibilities: • Overseeing and administering payroll and benefits for team members• Undertaking monthly financial reconciliations• Handling bookkeeping tasks to ensure financial order and clarity• Assisting with grant components to support organizational funding• Participating in Board's Finance Committee meetings to contribute to financial planning and strategy• Managing all necessary insurances, conducting insurance audits, and handling renewals• Ensuring office management and performing various clerical duties• Overseeing and controlling expenses• Using Microsoft Excel for various accounting functions and maintaining Accounts Receivable (AR)• Ensuring compliance with necessary documentation and utilizing Paychex for administrative assistance.

Bookkeeper/Office Manager We are in search of a Bookkeeper/Office Manager to join our team located in Rochester, New York. As a Bookkeeper/Office Manager, you will undertake a variety of tasks including managing accounts payable and receivable, account reconciliation, bookkeeping, and payroll. This role also involves data entry and proficiency in Microsoft Excel. This opportunity offers a short term contract employment. Responsibilities: • Managing day-to-day transactions including accounts payable and receivable. • Conducting account reconciliation to ensure accurate reporting and ledger maintenance. • Performing bookkeeping tasks such as recording, updating, and analyzing financial data. • Handling bank reconciliations, ensuring all transactions are recorded accurately. • Utilizing Microsoft Excel to manage and organize financial data. • Processing payroll accurately and in a timely manner. • Conducting data entry tasks as required. • Tracking and maintaining financial records for auditing purposes.

Bookkeeper/Office Manager Hannah Savage with Robert Half is working with a non-profit in the Rochester, NY area to find a Bookkeeper/Office Manager to join their team. In this role, you will be tasked with overseeing various administrative and financial operations, including but not limited to, maintaining accounting systems, processing payroll, and ensuring compliance with established policies and procedures. This position is central to their operations and requires someone with a keen eye for detail and exceptional organizational skills. Responsibilities: • Handle the majority of human resources record keeping.• Manage vendor file records and ensure all necessary documents are obtained and filed appropriately.• Collect and manage Form 1099 information.• Maintain and manage revenue entries including collections• Input accounts payable • Oversee cash disbursements and ensure proper filing of account payable/cash disbursements documentation.• Handling sales tax returns• Billing• Gather information needed for audits.• Perform bank reconciliations.• Review financial aspects of fundraising planning.• Ensure compliance with counting procedures.• Process payroll and maintain related records.• Handle any other administrative or financial tasks that may arise For immediate, confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch directly!

Administrative Assistant We are seeking an Administrative Assistant to join our team in the non-profit sector, located in Rochester, New York. As an Administrative Assistant, you will be providing essential support to our executive team, detail-oriented group, and department. This role offers a contract to permanent employment opportunity and involves a variety of tasks from managing reports to coordinating meetings. Responsibilities: • Provide comprehensive administrative support to the executive team and department. • Act as the primary point of contact for all report creation and management. • Ensure efficient and accurate ordering of necessary supplies. • Coordinate meetings and produce relevant correspondence. • Handle special projects as needed. • Maintain a high level of proficiency in Microsoft Office applications. • Prioritize tasks effectively and adapt to changes in priorities. • Work independently and collaboratively within a team setting.

Accounts Receivable Manager We are offering a long term contract employment opportunity for an Accounts Receivable Manager in ROCHESTER, New York. In this role, the Accounts Receivable Manager will supervise and manage a team, be responsible for various accounting functions, and use their skills in Accounting Software Systems, ERP - Enterprise Resource Planning, and General Ledger. Responsibilities: • Oversee and manage the Accounts Receivable team, ensuring effective and efficient operations.• Monitor and manage the Accounts Receivable ledger, identifying and addressing any discrepancies or issues.• Implement and maintain accurate accounting records, conducting regular audits to ensure accuracy.• Facilitate the processing of customer credit applications, ensuring they are handled efficiently and accurately.• Conduct regular account reconciliations, identifying and resolving any discrepancies.• Handle cash activities and manage cash handling processes in line with company policies and procedures.• Use Accounting Software Systems and ERP - Enterprise Resource Planning for various accounting functions.• Assist with deposits, exports, and reconciliations to ensure smooth financial operations.• Utilize skills in Aged Receivables, Ledger Account Analysis, and Ledger Account Reconciliation to manage and analyze account data.• Work closely with the team to manage collections and write-offs, ensuring all procedures are followed accurately and efficiently.

Payroll Supervisor Robert Half is offering a long-term contract opportunity for an experienced, hands-on Payroll Supervisor to support our growing client in Rochester, NY. This position offers the chance to contribute to critical payroll operations within a collaborative and professional environment. In this role, your primary responsibilities will be managing payroll functions, ensuring accuracy and compliance, and supporting employees with payroll-related needs. By working closely with HR, Accounting, and other teams, you’ll play an integral role in maintaining a seamless payroll process. Key Responsibilities<ul><li>Weekly Payroll Processing: Oversee and process weekly payrolls, including lay-offs, terminations, and correction checks.</li><li>Records Management: Maintain accurate payroll records and upload required documents to the internal SharePoint site.</li><li>Union Fringe Management: Balance monthly union fringes and ensure accuracy with general ledger reconciliations, and process union fringe updates accurately on templates for the ERP system.</li><li>Compliance Audits: Audit payroll entries for compliance with Federal and State laws.</li><li>Involuntary Deductions: Process payroll deductions, including levies, garnishments, and child support.</li><li>Employee Support: Respond to and resolve employee inquiries related to payroll issues in a prompt and professional manner.</li><li>Onboarding Support: Process new hire information into the ERP system, ensuring accuracy.</li><li>Year-End Reporting: Balance and finalize year-end payroll records in accordance with corporate standards.</li><li>Procedure Development: Document and update payroll procedure guides to support a streamlined process.</li><li>Cross-Functional Assistance: Provide support to HR and Accounting teams as needed, including analyzing accounting reports, reconciling payroll accounts, and managing direct deposit setups.</li><li>Additional Duties: Complete other related tasks as assigned.</li></ul>

VP/Director of Finance Dana Rodak from the Rochester, NY Robert Half office has been engaged by a local company to find their next Director of Finance based in Rochester, New York. This role will involve overseeing the financial operations of the organization, including budgeting, tax strategy, and cash flow management. For confidential consideration, please apply or email your resume to Dana Rodak directly. Responsibilities:• Oversee and lead the annual budget process, ensuring accurate financial forecasting.• Develop and present monthly financial reports to guide strategic decision-making.• Manage and review tax compliance, optimizing tax strategies in accordance with local, state, and federal laws.• Oversee liquidity management and manage banking relationships to maintain financial stability.• Maintain relationships with financial institutions and manage credit facilities and banking agreements.• Establish and oversee financial policies and procedures to mitigate financial risks.• Provide strategic financial planning, making recommendations on cost-saving initiatives and investment opportunities.• Analyze financial data, identify trends and develop strategic financial plans.• Ensure the organization's financial stability and strategic growth by managing complex tax returns and banking relationships. • Utilize skills in financial modeling, Microsoft Excel, and accounting software. Experience with ERP systems is a plus.

Purchaser We are excited to bring a Purchaser on board in our Brockport, New York location. This role is crucial to our operations in the electric industry where you will be focused on handling day-to-day purchasing, managing pricing and contract negotiations, and maintaining efficient sourcing processes. Responsibilities:• Manage day-to-day purchasing activities, ensuring that all purchases are made in accordance with company policy.• Conduct pricing and contract negotiations with suppliers to secure advantageous terms.• Accurately enter and manage Purchase Orders (POs) in the ERP system.• Source materials and services, ensuring quality and cost-effectiveness.• Implement a tool crib tracking and inventory control process to enhance efficiency.• Monitor customer accounts and take appropriate action when necessary.• Process customer credit applications accurately and efficiently.• Maintain accurate customer credit records.• Resolve customer inquiries timely and professionally.• Utilize Enterprise Resource Planning (ERP) software for various purchasing tasks.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the Healthcare and Social Assistance industry located in Fairport, New York. This role offers a contract to permanent employment opportunity and will play a crucial role in providing administrative support to the sales, customer support, and sourcing departments. Responsibilities: • Process customer credit applications accurately and efficiently. • Keep precise records of customer credit. • Resolve customer inquiries in a timely and detail oriented manner. • Monitor customer accounts and take appropriate action when necessary. • Manage incoming calls and respond to customer queries. • Deliver exceptional customer service to clients and visitors. • Carry out data entry tasks and maintain customer databases. • Oversee email correspondence and ensure prompt and accurate communication with clients. • Handle inbound and outbound calls effectively. • Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to create and manage documents and presentations. • Arrange appointments and meetings as necessary.

Attorney/Lawyer Our client, a successful law firm, is seeking a Litigation Attorney to join their team. If you have commercial litigation experience, construction litigation experience, or employment litigation experience, please apply! Role: Litigation AttorneyLocation: Rochester, NYComp Package: $110,000 - $146,000 + bonuses + great benefitsSchedule: In office but flexibility to work from home when needed Responsibilities: <ul><li>Manage all phases of civil and commercial litigation, spanning from initial case evaluation to trial proceedings and potential appeals.</li><li>Perform comprehensive legal research and prepare litigation documents, including pleadings, motions, briefs, and related filings.</li><li>Formulate and implement case strategies tailored to achieve client goals.</li><li>Advocate for clients during court appearances, depositions, mediations, and settlement discussions.</li><li>Collaborate closely with partners and team members to ensure cohesive and effective case management.</li><li>Maintain clear, consistent communication with clients, opposing counsel, and the judiciary throughout the litigation process.</li><li>Stay updated on legal trends and changes to offer forward-thinking advice and representation.</li><li>Assist in advancing the firm's success by cultivating strong client relationships.</li><li>Guide and mentor junior attorneys by offering insights on legal strategy, case management, and client engagement.</li><li>Fulfill an annual billable hour target of 1,600 while adhering to the highest professional standards.</li></ul>

Sr. Accountant We are thrilled to present an exceptional opportunity for a Senior Accountant in Victor, NY. This role offers a broad range of responsibilities, including account reconciliation, general ledger management, and various other accounting functions. As a Senior Accountant, you'll play a key role in ensuring the accuracy of financial records, offering recommendations for cost reduction and revenue growth, and assisting with audit preparations.Responsibilities:-Process and reconcile accounts on a monthly basis, ensuring precise financial reporting.-Prepare and submit tax returns on a monthly, quarterly, and annual schedule.-Review account books to guarantee accuracy and operational efficiency.-Develop strategies to optimize costs and enhance revenue streams.-Regularly update and organize financial records.-Accurately perform monthly bank reconciliations.-Assess and set appropriate credit limits and terms for customers.-Track and report on key performance indicators (KPIs) monthly, quarterly, and annually.-Assist in preparing necessary documentation for external audits.-Examine financial statements for inconsistencies and communicate with the Accounting Manager if needed.-Collaborate with the Accounting Manager on semi-annual audits and inventory counts.-Manage the accounts payable system, including maintaining data files, general ledger, and journal entries.-Gain cross-functional experience in purchasing and procurement activities.

Sr Payroll Specialist Hannah Savage with Robert Half is working with a manufacturing organization in the Rochester, NY area who is seeking a highly experienced and detail-oriented Senior Payroll Specialist. This role is critical in ensuring accurate and compliant payroll processing for their large, multi-state, non-union workforce. Key Responsibilities:<ul><li>Payroll Processing: Manage end-to-end payroll processing for a large organization, ensuring accuracy and compliance with all federal, state, and local regulations.</li><li>Multi-State Payroll Management: Handle payroll for employees across multiple states, including managing varying tax laws and regulations.</li><li>Garnishments and Deductions: Accurately process wage garnishments, child support, and other deductions.</li><li>Tax Compliance: Ensure payroll tax filings are accurate and completed on time, including reconciliation of payroll taxes and year-end reporting.</li><li>System Utilization: Utilize ADP payroll software efficiently for processing, reporting, and record-keeping.</li><li>Issue Resolution: Respond to and resolve payroll-related inquiries from employees and management.</li><li>Collaboration: Work closely with HR, Accounting, and other departments to support payroll and related functions.</li></ul>For immediate, confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!

Supply Chain Manager Nick Pignato is in search of a Supply Chain Manager to join our operations in Rochester, New York. This role entails overseeing our supply chain operations, managing a team of buyers and logistics personnel, and facilitating the integration of planning, purchasing, and logistics strategies. Responsibilities:• Manage and oversee the work of the supply chain team, including buyers and logistics personnel.• Streamline the supply chain processes to improve efficiency and productivity.• Utilize ERP solutions for effective resource planning and management.• Maintain an understanding of the manufacturing industry trends and best practices.• Influence and build strong relationships within the team and across departments.• Monitor KPI reporting to assess company performance and identify areas of improvement.• Handle customer service inquiries related to supply chain operations.• Implement strategies for the transition to IFS from Oracle in ERP.• Ensure the supply chain operations align with the organizational goals and objectives.• Manage logistics operations, including transportation and delivery of goods.

Bookkeeper Nick Pignato is seeking a meticulous and experienced Bookkeeper to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting. Responsibilities:• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.• Accurately enter data into relevant accounting systems.• Ensure all financial records are maintained and updated as necessary.• Handle monthly close processes and communicate any issues.• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.• Utilize Microsoft Excel for data organization and financial tracking.• Manage payroll processes, ensuring all employees are paid accurately and on time.• Utilize QuickBooks for managing and processing financial data.• Monitor customer accounts and follow up on any outstanding payments.• Assist in the preparation and processing of financial reports

Purchasing Agent We are offering an exciting opportunity for a Purchasing Agent in the construction industry, located in Rochester, New York. The primary function of this role involves procurement and pricing of construction-related materials, ensuring cost-efficiency and compliance with project specifications. This role will entail a high level of interaction with project personnel at construction sites. Responsibilities: • Procuring materials based on original estimates, securing the best pricing through hardline negotiations to obtain final cost. • Developing a comprehensive understanding of each project's contract documents through an independent review of plans and specifications. • Soliciting price proposals from specified manufacturers and those that comply with the technical description within the contract documents. • Comparing costs among bidders and selecting pricing based on cost and compliance with the contract documents. • Maintaining the pricing database by downloading price updates. • Developing a cost breakdown report from the estimate and determining the dollar value carried in the recap summary of the estimate. • Awarding contracts to the most comprehensive bidder and developing purchase orders in compliance with project specifications. • Coordinating with project personnel at construction sites. • Procuring tools and rental equipment for construction projects. • Utilizing various software such as Enterprise Resource Planning and Epicor to manage purchasing processes and maintain accurate records. • Utilizing excellent communication skills to effectively interact with project personnel and manufacturers.

Assistant Controller We are recruiting for an Assistant Controller role on the west side of Rochester. This position offers a long-term contract employment opportunity. The role primarily revolves around handling financial accounting and reporting, auditing, and assisting with policies and procedures. Responsibilities: • Maintaining and updating financial records, including billing, credit applications, and cash reconciliations.• Assisting in the implementation of accounting software systems and ensuring their efficient operation.• Executing accounts payable and accounts receivable functions to ensure timely and accurate payment processing.• Conducting audits, both financial and operational, to ensure compliance with accounting standards and regulations.• Analyzing and revising credit policies and procedures to improve efficiency and accuracy.• Assisting in the creation and updating of department SOPs to enhance operational effectiveness.• Utilizing advanced Excel skills for tasks such as pivot tables and vlookups.• Overseeing grant accounting and grant management operations to ensure proper use of funds.• Contributing to the billing collection process to ensure prompt and accurate collection of payments.• Participating in the review and revision of billing procedures and systems to ensure optimal performance.

Collections Specialist Job Title: Collections SpecialistJob Summary:A Collections Specialist plays a pivotal role in managing and reducing outstanding account balances. They are responsible for contacting individuals or businesses with overdue payments, resolving disputes, and ensuring that outstanding debts are collected in a timely and professional manner. This role requires excellent communication and negotiation skills, attention to detail, and proficiency in using accounting or customer relationship management software. A successful Collections Specialist must balance assertiveness with customer service, maintaining positive client relationships while achieving collection goals.Key Responsibilities:<ul><li>Proactively reach out to customers to collect overdue payments through phone calls, emails, or formal letters.</li><li>Review accounts to identify discrepancies, update records, and resolve billing and payment issues.</li><li>Negotiate payment plans and arrangements, ensuring they align with company policies and standard practices.</li><li>Maintain accurate and updated records of all collection efforts and correspondence in the company's systems.</li><li>Collaborate with internal departments, such as accounting or sales, to resolve billing disputes and customer concerns.</li><li>Stay informed of legal and regulatory requirements related to debt collection practices.</li><li>Generate and analyze reports on accounts receivable and aging balances to track progress and reflect collection efforts.</li><li>Escalate unresolved issues to management or follow up with legal actions as necessary to recover debts.</li></ul>

Financial Analyst Responsibilities:• Ensuring the monthly, quarterly, or annual closing process is smooth and completed on time. This includes reviewing key financial metrics like revenue recognition, cost of goods sold (COGS), R& D spending, and fixed asset transfers.• Ensuring that all invoices are processed promptly and revenue is recognized according to accounting standards and company policies.• Assist in reviewing and reconciling the balance sheet, keeping track of indirect expenses (like overheads), and supporting investment activities, which could include R& D projects and capital projects.• Work with the team to set the schedule for creating the Annual Operating Plan (AOP), which involves coordinating timelines and assisting with building financial models that align with business goals.• Help create Estimates at Completion (EACs) for ongoing projects, establish baseline budgets, and forecast future financial performance. This includes conducting variance analyses to identify deviations from budget or forecasts.Help create Estimates at Completion (EACs) for ongoing projects, establish baseline budgets, and forecast future financial performance. This includes conducting variance analyses to identify deviations from budget or forecasts.• Present financial data and insights clearly and concisely in both verbal and written forms to stakeholders at all levels of the organization.• Provide support for any additional analyses that may come up, whether related to special projects or urgent requests from management.