7 results for Administrative Assistant in Canandaigua, NY

Administrative Assistant

Rochester, NY
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide essential support to senior staff and ensure the smooth operation of daily office activities. This position requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a dynamic, fast-paced environment. As a long-term contract role, this opportunity offers stability and the chance to contribute meaningfully to a high-volume office setting. Responsibilities: • Coordinate and schedule meetings for senior staff, ensuring all logistics are handled efficiently. • Process incoming and outgoing mail, manage faxes, and perform photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems to ensure easy access to important documents. • Draft and prepare letters, close incident and complaint reports, and handle correspondence as required. • Manage daily office operations and provide support for various tasks assigned by senior management. • Adapt to ad hoc assignments and shifting priorities with a proactive approach. • Assist in orienting and training other support staff when necessary to maintain team productivity.
2026-04-02T00:00:00Z

Executive Assistant

Rochester, NY
onsite
Temporary
25 - 30 USD / Hourly
<ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize and prioritize incoming requests and communications for the executive, ensuring timely responses and follow-up</li><li>Handle confidential information with the highest degree of integrity</li><li>Prepare and process expense reports, invoices, and other business documents</li><li>Support the planning and execution of company events and meetings</li><li>Conduct research, compile data, and prepare reports as needed</li><li>Track project deadlines and assist with project management activities</li><li>Perform other general administrative duties as assigned</li></ul>
2026-03-26T00:00:00Z

Construction Administrative Assistant

Rochester, NY
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide vital administrative support to executives or departmental teams, ensuring smooth operations and effective communication. This position requires an individual who is highly organized, adaptable, and proficient in Microsoft Office tools. Responsibilities: • Prepare and manage detailed reports to support organizational needs. • Maintain office supplies by monitoring inventory and placing orders as required. • Coordinate and schedule meetings, ensuring all logistical arrangements are handled efficiently. • Draft, edit, and distribute correspondence and documents with accuracy and attention to detail. • Handle special projects and assignments with accuracy and attention to detail. • Collaborate with team members to ensure seamless execution of administrative tasks. • Act as a key point of contact for inquiries and communication within the department. • Utilize advanced Microsoft Office skills to create and manage documents, spreadsheets, and presentations. • Ensure the confidentiality and security of sensitive information. • Support the department in prioritizing tasks and managing deadlines effectively.
2026-04-01T00:00:00Z

Accounting Assistant

Batavia, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies. Responsibilities: • Process and record transactions for accounts payable and accounts receivable with accuracy. • Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency. • Assist with closing procedures for both month-end and year-end activities. • Prepare financial reports and maintain spreadsheets to support organizational needs. • Investigate and resolve discrepancies in invoices, payments, and account balances. • Provide documentation and support during internal and external audits. • Collaborate with various departments to guarantee the accuracy of financial data. • Ensure compliance with company policies and applicable accounting standards.
2026-03-27T00:00:00Z

Receptionist

Williamson, NY
onsite
Temporary
16 - 18 USD / Hourly
<ul><li>Greet visitors, clients, and staff in a courteous and professional manner</li><li>Answer and direct a multi-line phone system, taking messages as necessary</li><li>Manage incoming and outgoing mail and packages</li><li>Maintain and organize the reception area to ensure a professional appearance</li><li>Schedule appointments, manage calendars, and coordinate meeting room bookings</li><li>Provide general administrative assistance such as data entry, filing, and document preparation</li><li>Support office operations by ordering supplies and maintaining inventory</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-03-25T00:00:00Z

Part-Time Receptionist

Williamson, NY
onsite
Temporary
16 - 19 USD / Hourly
We are looking for a dedicated Receptionist to join our team in Williamson, New York, on a contract basis. In this role, you will provide essential front-desk support, ensuring smooth communication and efficient handling of inquiries. This position offers an excellent opportunity to contribute to the operations of a non-profit organization. Responsibilities: • Manage a multi-line phone system, ensuring calls are answered promptly and routed to the appropriate departments. • Provide attentive and courteous assistance to visitors and callers, addressing inquiries effectively. • Operate the switchboard system to handle inbound calls across up to 10 lines. • Maintain an organized and welcoming reception area that reflects the organization’s values. • Assist with administrative tasks such as scheduling appointments and maintaining records. • Ensure timely communication between staff, clients, and external stakeholders. • Handle part-time receptionist duties with flexibility and attention to detail. • Support the team with additional clerical responsibilities as needed.
2026-04-02T00:00:00Z

Paralegal

Pittsford, NY
onsite
Permanent
75000 - 105000 USD / Yearly
Our client, a successful estate planning law firm, is seeking a Paralegal to join their team. The ideal candidate will support attorneys and work closely with clients throughout the probate and estate settlement process. Location: Pittsford, NYSalary: $75,000 - $105,000 (depending on experience)Schedule: Hybrid (some days in office, some days remote) Responsibilities: <ul><li>Assisting attorneys in the probate and administration of decedents’ estates, including administration of trusts.</li><li>Preparing documents and filing documents with Surrogate’s Court.</li><li>Meeting with clients both in person and on the phone, and you will be dealing with courts and various financial institutions on our clients’ behalf. </li><li>Assist in all phases of estate administration, including gathering asset information, preparing inventories, and tracking estate expenses.</li><li>Communicate with clients to collect necessary documents, provide case updates, and address routine inquiries.</li><li>Contact banks, brokerage firms, insurance companies, and other financial institutions to obtain account information, request asset valuations, and process transfers.</li><li>Draft correspondence, memoranda, waivers, consents, and other related estate documents.</li><li>Maintain organized case files, calendars, and deadlines to ensure timely filings and compliance with court requirements.</li><li>Coordinate with accountants, appraisers, and other third-party professionals as needed.</li><li>Provide general administrative support to the partner, including document management and schedulin105</li></ul>
2026-03-19T00:00:00Z