4 results for Office Coordinator in Louisville, KY

Louisville, KY
onsite
Contract / Temporary to Hire
25 - 27 USD / Hourly
We are looking for an experienced Office Manager to join our team in Louisville, Kentucky. In this Contract to permanent position, you will play a key role in overseeing daily office operations, ensuring the smooth functioning of administrative tasks, and supporting various departments. This is an excellent opportunity for a detail-oriented individual with expertise in office management and accounting functions. Responsibilities: • Manage day-to-day administrative tasks, ensuring the office operates efficiently. • Oversee the procurement and maintenance of office supplies to meet organizational needs. • Handle accounts payable and accounts receivable functions, ensuring timely and accurate processing. • Perform receptionist duties, including greeting visitors and managing incoming calls. • Process invoices and maintain accurate financial records using QuickBooks. • Support human resources activities, such as onboarding and employee records management. • Coordinate with vendors and service providers to ensure seamless operations. • Maintain organized filing systems for both physical and digital records. • Assist with budget tracking and expense reporting as needed. • Collaborate with team members to improve office workflows and procedures.
2026-03-17T00:00:00Z

Louisville, KY
onsite
Temporary
16 - 20 USD / Hourly
We are seeking a Front Desk Coordinator to support front‑desk operations for. This person will be the first point of contact for visitors and callers and should provide a welcoming and organized experience. Key Responsibilities<ul><li>Greet and check in visitors</li><li>Answer, screen, and route phone calls</li><li>Maintain visitor logs and front‑desk security procedures</li><li>Manage mail, packages, and deliveries</li><li>Keep the reception area organized and presentable</li><li>Provide administrative support including data entry, filing, and scheduling</li></ul>
2026-03-12T00:00:00Z

Crestwood, KY
onsite
Temporary
15 - 20.5 USD / Hourly
We are seeking a dedicated, organized, and customer-focused Administrative Assistant to support daily office operations on a contract to hire basis. This role is perfect for someone who enjoys multitasking, communicating with customers, and keeping things running smoothly behind the scenes. Key Responsibilities<ul><li>Answer and route incoming phone calls in a professional manner</li><li>Perform basic data entry and maintain accurate, organized records</li><li>Manage filing systems and assist with general office organization</li><li>Send customer follow-up emails and maintain strong communication</li><li>Confirm deliveries, track orders, and notify customers on order readiness</li><li>Assist with preparing documents, forms, and basic reports</li><li>Coordinate schedules, appointments, and internal communications</li><li>Support inventory tracking and help monitor office supplies</li><li>Greet visitors, drivers, and vendors; provide friendly customer service</li><li>Assist with daily workflow to ensure smooth operations across departments</li><li>Handle miscellaneous administrative tasks as needed to support the team</li></ul>
2026-03-09T00:00:00Z

Louisville, KY
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for an experienced and detail-oriented Bookkeeper to join our team in Louisville, Kentucky. In this role, you will play a pivotal part in maintaining accurate financial records and ensuring smooth operations within the office. This position requires a strong ability to manage financial transactions, assist with administrative tasks, and collaborate effectively with internal teams. Responsibilities: • Record and accurately post daily financial transactions to maintain up-to-date financial data. • Reconcile taxes, payroll taxes, and bank accounts on a monthly basis to ensure compliance and accuracy. • Monitor and report financial activities promptly and with precision. • Handle accounts payable and receivable, ensuring timely processing and follow-ups. • Process monthly payroll efficiently, verifying employee data and utilizing accounting software. • Research, compile, and prepare documents for presentations by executives, committees, and boards of directors. • Welcome visitors, assess their needs, and determine the availability of executives for unscheduled meetings. • Manage office supplies and maintain the company records database in an organized manner. • Review incoming correspondence, distribute messages appropriately, and ensure timely responses. • Coordinate team communications, organize correspondence, and plan both internal and external events.
2026-03-05T00:00:00Z