42 results for Human Resources Administrator in Burbank, CA

Human Resources Assistant

Beverly Hills, CA
onsite
Temporary
21 - 25 USD / Hourly
We are looking for a proactive and approachable Human Resources Assistant to join our team on a contract basis in Beverly Hills, California. This contract position is around 2–3 months and provides a fantastic opportunity for individuals at the beginning of their HR career to gain hands-on experience in the hospitality industry. Hours are 9-5, onsite Monday through Friday. Responsibilities:• Assist employees with resetting passwords in the ADP Workforce Now system and resolving basic account access issues.• Support administrative operations by filing and maintaining accurate records.• Digitize documents through scanning to facilitate the transition to paperless systems.• Enter and update employee information in the HR database with precision.• Ensure compliance with onboarding processes and assist in gathering necessary documentation.• Conduct background checks and verify employee credentials as part of hiring procedures.• Address employee inquiries and provide guidance on HR-related matters.• Collaborate with team members to maintain a positive and productive work environment.
2026-03-20T00:00:00Z

Human Resources (HR) Manager

Altadena, CA
onsite
Permanent
100000 - 120000 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to lead and oversee all aspects of human resources operations within our organization. This role requires a proactive individual with strong attention to detail and expertise in employee relations, talent management, compliance, and benefits administration. Based in Altadena, California, this position offers the opportunity to make a significant impact in both strategic and operational HR functions. Responsibilities: • Manage and execute key HR functions including recruitment, onboarding, employee relations, performance management, and terminations. • Develop and enforce HR policies and procedures that align with organizational goals and legal requirements. • Administer union agreements, ensuring compliance with collective bargaining terms and state regulations for journeyman-to-apprentice ratios. • Serve as an intermediary between management and union representatives, addressing concerns and fostering communication. • Organize and oversee drug testing processes and maintain accurate union reporting, benefits, and wage compliance. • Support the resolution of grievances and disciplinary actions in collaboration with management and legal counsel. • Coordinate incident investigations and follow-up procedures alongside the Safety Officer to ensure compliance with safety standards and workers' compensation. • Partner with department managers to identify staffing needs and oversee full-cycle recruitment for office roles. • Direct onboarding, orientation, and training initiatives for both office and field employees. • Ensure accurate payroll processing and manage benefits programs, including health, retirement, profit-sharing, and union benefits.
2026-03-03T00:00:00Z

Human Resources (HR) Manager

Baldwin Park, CA
onsite
Contract / Temporary to Hire
42.75 - 49.5 USD / Hourly
We are seeking a dynamic and experienced Bilingual Spanish HR Manager to join our team on a temp-to-hire basis in Baldwin Park. This role will oversee day-to-day HR operations while partnering with leadership to support organizational goals. The ideal candidate is hands-on, detail-oriented, and comfortable working in a fast-paced environment, with the ability to communicate effectively in both English and Spanish. Duties and Responsibilities• Develop and implement HR systems, policies, and best practices for a growing organization.• Partner with ADP to manage HRIS, payroll, and benefits programs efficiently.• Lead recruitment, onboarding, and orientation for new hires.• Coach and support managers with leadership development, performance reviews, and employee relations.• Design and deliver ongoing leadership and team management training for supervisors and team leads.• Create and track performance metrics across departments—warehouse, sales, drivers, and purchasing—to measure productivity, accountability, and overall team effectiveness.• Help define and strengthen company culture by aligning programs with company mission and core values.• Plan and coordinate employee engagement activities, recognition programs, and company events.• Maintain compliance with federal, state, and local employment laws and regulations.• Maintain accurate HR documentation, reports, and records.• Stay current on HR trends, employment laws, and workforce development practices.
2026-03-20T00:00:00Z

Human Resources (HR) Manager

Chino, CA
onsite
Permanent
80000 - 85000 USD / Yearly
We are looking for a dedicated and experienced Human Resources (HR) Manager to join our team in Chino, California. In this role, you will oversee critical HR functions, ensuring compliance with labor laws, fostering employee relations, and managing benefits programs. This position is ideal for someone with a strong background in HR, preferably within the construction or manufacturing industries. Responsibilities: • Supervise and enhance employee relations programs to maintain a positive and productive work environment. • Ensure compliance with labor laws and safety regulations, including OSHA standards. • Administer employee benefits, payroll processes, and certified payroll reporting. • Lead recruitment efforts to attract and retain top talent. • Develop and implement process improvements to streamline HR operations. • Oversee safety initiatives and address workplace safety concerns. • Manage reporting requirements and ensure accurate documentation. • Provide guidance on compliance issues and stay updated on relevant labor laws. • Collaborate with management to support organizational goals and strategies.
2026-03-20T00:00:00Z

Human Resources (HR) Assistant

Los Alamitos, CA
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented and proactive Human Resources (HR) Assistant to join our team in Los Alamitos, California. This long-term contract position offers the opportunity to contribute to a growing HR department, providing essential administrative and compliance support. If you thrive in a collaborative environment and enjoy working with HR systems and processes, this role is ideal for you. Responsibilities: • Conduct thorough audits of employee records, including I-9 forms, to ensure compliance with regulations and organizational standards. • Support the implementation of new HR software and manage accompanying documentation. • Assist with administrative tasks such as organizing employee files, addressing backlogs, and identifying opportunities for process improvements. • Generate reports and perform basic HR data analysis using Microsoft Excel, applying formulas and simple analytics. • Help the team adapt to a dynamic work environment by quickly learning new processes and tools. • Maintain and update HR records, ensuring all documentation is accurate and well-organized. • Input and validate data in Paylocity, ensuring system accuracy and reliability. • Collaborate with the HR team to meet deadlines and enhance department efficiency.
2026-03-20T00:00:00Z

HR/Payroll Administrator

Los Angeles, CA
onsite
Permanent
85000 - 95000 USD / Yearly
**HR/Payroll administrator for highly respected institution. ** We are looking for an experienced HR/Payroll Administrator to join an established in Los Angeles, California. This role involves managing payroll processes, ensuring compliance with regulations, and providing support for HR-related tasks. The ideal candidate will have a strong background in payroll systems and excellent organizational skills. Please email resume to Eric Herndon Responsibilities:• Process payroll for contract, commission, and salaried employees on a bi-weekly basis.• Verify employee hours, pay rates, and coding within Paylocity to ensure accuracy.• Compile and process electronic timesheets through Paylocity and transmit data to external payroll services.• Address employee inquiries regarding payroll matters and provide clear, actionable information.• Collaborate with HR and Accounting departments to maintain accurate employee records.• Generate detailed payroll reports for management using Excel and Paylocity.• Conduct regular audits to ensure compliance with payroll regulations and company policies.• Support ad hoc reporting needs related to payroll data.• Maintain records for direct deposits, benefit deductions, advances, and status changes.• Assist with HR functions such as orientations for new employees, benefit enrollment, and performance evaluation tracking.
2026-03-10T00:00:00Z

Human Resources (HR) Coordinator

Pasadena, CA
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a detail-oriented and organized Human Resources (HR) Coordinator to join our team. This role focuses on managing administrative HR tasks while ensuring compliance and accuracy in employee records and processes. As this is a remote long-term contract position, it offers an excellent opportunity to contribute to a dynamic HR environment and support various HR functions. Key Responsibilities:• Maintain and update employee records, ensuring compliance with relevant laws and regulations.• Process staff change notices accurately and within designated timeframes.• Conduct audits to ensure compliance across HR and payroll departments.• Handle state unemployment insurance form submissions efficiently.• Assist with employee terminations by managing exit paperwork and related documentation.• Respond to employee inquiries and resolve issues promptly through the HR ticketing system.• File documentation appropriately in employee records and maintain organized systems.• Prepare correspondence and reports as requested by HR leadership.• Perform background checks and ensure occupational health requirements are met.• Support HR compliance projects and contribute to process improvements. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-03-20T00:00:00Z

Human Resources (HR) Coordinator

Glendale, CA
onsite
Temporary
22 - 28 USD / Hourly
The Medical Human Resources (HR) Coordinator provides administrative and operational support to the Human Resources department within a healthcare environment. This role assists with employee onboarding, HR documentation, compliance tracking, and day‑to‑day HR operations, while ensuring adherence to healthcare regulations, organizational policies, and confidentiality standards. The position is ideal for candidates with HR or administrative experience who are interested in growing their career in healthcare human resources. Key Responsibilities:<ul><li>Support new hire onboarding, including offer letters, onboarding paperwork, and orientation coordination</li><li>Maintain and update employee personnel files in HRIS and electronic filing systems</li><li>Assist with credentialing, licensing, and compliance tracking for clinical and non‑clinical staff</li><li>Coordinate background checks, TB testing, immunization records, and other pre‑employment requirements</li><li>Track employee certifications, trainings, and annual compliance requirements</li><li>Assist with HR reporting, data entry, and spreadsheet tracking using Excel</li><li>Serve as a point of contact for basic HR inquiries from employees and managers</li><li>Support HR initiatives related to employee engagement, audits, and policy updates</li><li>Maintain strict confidentiality of employee and organizational information</li><li>Perform additional HR and administrative support duties as assigned</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-03-21T00:00:00Z

Human Resources Generalist

Pasadena, CA
onsite
Temporary
26 - 28 USD / Hourly
Robert Half is currently seeking Human Resources professionals for our clients in the Pasadena area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. · Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.· Conducts or acquires background checks and employee eligibility verifications.· Implements new hire orientation and employee recognition programs.· Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.· Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. If you have a passion for human resources and are looking for a new opportunity, apply today!
2026-03-06T00:00:00Z

Human Resources Generalist

Pasadena, CA
onsite
Temporary
26 - 28 USD / Hourly
Robert Half is currently seeking Human Resources professionals for our clients in the Pasadena area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. · Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.· Conducts or acquires background checks and employee eligibility verifications.· Implements new hire orientation and employee recognition programs.· Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.· Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. If you have a passion for human resources and are looking for a new opportunity, apply today!
2026-03-06T00:00:00Z

Payroll Administrator

Pasadena, CA
onsite
Temporary
25 - 26 USD / Hourly
Ongoing opportunities for ambitious Payroll Administrators. As a Payroll Administrator, you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This temporary assignment with a well known company offers great career growth. Please apply today for immediate consideration.Payroll Processing:· Calculate and process employee salaries, wages, bonuses, and deductions.· Ensure accuracy in time and attendance records and apply relevant payroll policies.Data Entry and Record Keeping:· Enter and maintain employee data in the payroll system.· Keep accurate records of employee information, tax withholdings, and other payroll-related details.Tax Compliance:· Ensure compliance with tax regulations and statutory requirements.· Calculate and withhold income taxes, Social Security contributions, and other deductions as required.Benefits Administration:· Administer employee benefits programs, such as health insurance and retirement plans.· Deduct and remit employee contributions to benefit plans.Payroll Reporting:· Prepare and distribute payroll reports to management and relevant departments.· Generate reports for tax purposes, including year-end reports and W-2 forms.
2026-03-07T00:00:00Z

Payroll Administrator

Torrance, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an experienced Payroll Administrator to join our team in Torrance, California. This is a 2 month contract position offering an excellent opportunity to manage payroll operations for government projects while ensuring compliance with certified payroll standards. The role requires a high level of attention to detail and proficiency in QuickBooks payroll processes. Responsibilities:• Manage payroll processing for a team of 5-10 employees, ensuring accuracy and timeliness.• Handle certified payroll operations specifically for government contracts.• Utilize QuickBooks to execute full-cycle payroll tasks effectively.• Ensure compliance with federal, state, and local payroll regulations.• Maintain accurate records and documentation for audits and reporting purposes.• Address payroll discrepancies and provide resolutions promptly.• Collaborate with other departments to streamline payroll processes.• Prepare detailed reports related to payroll activities and certifications.• Stay updated on changes in payroll laws and regulations.• Assist with multi-state payroll as needed.
2026-03-20T00:00:00Z

Payroll Administrator

Los Angeles, CA
remote
Temporary
30 - 35 USD / Hourly
We are looking for a detail-oriented Payroll Administrator to join our team on a 3-month contract basis. In this role, you will play a vital part in ensuring accurate payroll processing, employee compliance, and smooth onboarding and offboarding activities. This is a remote position based in Los Angeles, California, and offers a great opportunity to contribute to a dynamic team environment. Responsibilities: • Process bi-weekly payroll for approximately 280 employees using the Gusto platform. • Oversee timekeeping and timeclock management with the Deputy system to ensure accuracy and compliance. • Manage onboarding and offboarding processes, ensuring all payroll-related documentation is complete. • Handle garnishment notifications, typically once per week, and process them in a timely manner. • Conduct audits of payroll materials, including compliance with meal and break requirements. • Provide support during payroll audits and ensure all necessary documentation is prepared. • Ensure employee compliance with company policies and procedures related to payroll and timekeeping. • Assist with benefit administration tasks, including 401(k) contributions and related inquiries. • Maintain accurate records for multistate payroll processing and ensure adherence to state and federal regulations.
2026-03-19T00:00:00Z

Director Human Resources

Los Angeles, CA
onsite
Contract / Temporary to Hire
63.51 - 81.37 USD / Hourly
Our organization is seeking a strategic and proactive Director of Human Resources to lead and manage all HR functions in support of our business objectives. The successful candidate will oversee the development, implementation, and administration of comprehensive human resources programs. This leader will ensure regulatory compliance, drive talent initiatives, manage employee relations, compensation, benefits, training, HRIS, and oversee a culture of excellence and engagement.Key Responsibilities:<ul><li>Develop, implement, and maintain organization-wide HR policies and procedures aligned with strategic objectives and a positive culture.</li><li>Ensure compliance with all federal and state employment laws and regulations; maintain the security of confidential employee information.</li><li>Oversee and direct HR programs including talent acquisition, performance management, compensation and benefits administration, HRIS, training and development, and employee relations.</li><li>Lead organization compliance with governmental and reporting requirements (EEO, ADA, FMLA, ERISA, DOL, OSHA, workers’ compensation).</li><li>Champion workplace safety and health initiatives and maintain OSHA-required data and reporting.</li><li>Select, train, evaluate, and assign HR team members; provide leadership and direction to effectively achieve departmental and organizational goals.</li><li>Advise and counsel executive leadership on labor laws, employee relations, legal issues, and risk management; coordinate with legal counsel as needed.</li><li>Represent the organization in hearings and mediations as required.</li><li>Lead the internal resolution of employee relations issues, grievances, and disputes; support a best-in-class employer-employee relationship.</li><li>Oversee recruitment, onboarding, and retention strategies; analyze workforce metrics to optimize staffing plans.</li><li>Develop and manage the HR departmental budget, contribute to organizational strategic planning, and participate in budget formulation.</li><li>Review and approve IRS 5500 and other required regulatory filings; manage retirement plan audits and compliance testing.</li><li>Administer compensation programs; recommend and revise policies to maintain equitable and competitive salary structures.</li><li>Design and implement employee training and development programs, including orientation, skills gap training, and annual company-wide training initiatives.</li></ul>
2026-03-18T00:00:00Z

HR Assistant

Monrovia, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please apply today for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-03-06T00:00:00Z

HR Assistant

Pasadena, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. For immediate consideration apply today! · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-03-06T00:00:00Z

Payroll Tax Administrator

Downey, CA
onsite
Temporary
38 - 44 USD / Hourly
We are looking for an experienced Payroll Tax Administrator to join our team in Downey, California. This is a long-term contract position offering an excellent opportunity to contribute to payroll operations and tax compliance for a multi-entity environment. The ideal candidate will possess strong expertise in payroll reconciliation, tax reporting, and employee deduction management. Responsibilities: • Conduct comprehensive quarterly payroll tax reconciliations to ensure accuracy in federal, state, Medicare, and local tax reporting. • Review and validate gross-to-net calculations, investigating discrepancies and ensuring alignment across payroll and deduction reports. • Monitor and apply year-end adjustments in compliance with organizational guidelines, ensuring proper application to previous and current quarters. • Reconcile W-2 forms, including taxable and non-taxable wages, benefits, and deductions, resolving discrepancies before finalization. • Prepare and verify payroll reporting data for state and federal filings, troubleshooting errors to ensure timely submission. • Collaborate with district payroll teams to support quarterly reviews, year-end close processes, and adjustment entries. • Provide training and documentation to district teams, ensuring adherence to reconciliation procedures and payroll standards. • Review deduction setups for compliance with retirement plans, perform cap reviews, and assist with corrections as needed. • Verify overtime calculations in accordance with bargaining agreements and organizational policies. • Contribute to the onboarding of new districts, creating scalable documentation and workflows to support payroll operations.
2026-03-20T00:00:00Z

HR Recruiter

Monrovia, CA
onsite
Temporary
25 - 26 USD / Hourly
Robert Half is searching for Human Resources Recruiters for local ongoing opportunities. If you are looking to advance your career in recruitment, please apply today. · Source candidates using a variety of search methods to build a robust candidate pipeline· Screen candidates by reviewing resumes and job applications, and performing phone screenings· Take ownership of candidate experience by designing and managing itDevelop job postings, job descriptions, and position requirements· Perform reference checks as need· Facilitate the offer process by extending the offer and negotiationg employment terms· Manage onboarding and new hire process· Stay abreast of recruiting trends and best practices· Manage the overall interview, selection, and closing process· Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations
2026-03-06T00:00:00Z

HR Recruiter

Pasadena, CA
onsite
Temporary
25 - 26 USD / Hourly
Robert Half is searching for Human Resources Recruiters for local ongoing opportunities. If you are looking to advance your career in recruitment, please apply today. For immediate consideration apply today!· Source candidates using a variety of search methods to build a robust candidate pipeline· Screen candidates by reviewing resumes and job applications, and performing phone screenings· Take ownership of candidate experience by designing and managing itDevelop job postings, job descriptions, and position requirements· Perform reference checks as need· Facilitate the offer process by extending the offer and negotiationg employment terms· Manage onboarding and new hire process· Stay abreast of recruiting trends and best practices· Manage the overall interview, selection, and closing process· Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations
2026-03-06T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Contract / Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an experienced Office Engineer to join a dynamic team supporting the Terminal 5 renovation project at Los Angeles World Airports. This challenging role involves working onsite in Los Angeles, California, on a high-profile project encompassing the demolition and complete reconstruction of a terminal headhouse and concourse. This is a contract position, offering a multi-year opportunity to contribute to a significant infrastructure development. Responsibilities:• Oversee and manage project documentation, including RFIs, submittals, and change orders.• Maintain logs and records using PMWeb and other document management systems.• Coordinate effectively with contractors, design teams, and field personnel to ensure smooth operations.• Facilitate meetings, prepare reports, and monitor schedules and cost tracking.• Ensure compliance and organization of all project records and documentation.• Support construction management activities in an active airport environment.• Assist the project management team with documentation and operational coordination.• Contribute to the successful execution of a complex terminal renovation project.Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary
31 - 37 USD / Hourly
Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Administrative Assistant

Seal Beach, CA
onsite
Temporary
20.5865 - 23.837 USD / Hourly
Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Entry Key Responsibilities Maintain and update the homeowner information database (e.g., Buildtopia). Promptly process and resolve incoming homeowner service requests. Respond to homeowner inquiries via phone and email. Serve as the main point of contact for company mainline calls and email communications. Compile and send new homeowner information to survey systems such as Eliant each month. Communicate with utility providers to confirm service transfers for homeowners as needed. Keep homeowner files organized and current. Process field directive orders in systems like JD Edwards for the homeowner satisfaction team. Utilize electronic signature platforms (e.g., DocuSign) for department needs. Facilitate communication between the homeowner satisfaction team and other divisions. Participate in and support community team meetings and homeowner appreciation events. Manage the procurement and distribution of routine supplies for the homeowner satisfaction team. Key Responsibilities (Construction & Operations Support): Prepare and distribute internal communications, including memos, letters, training resources, flyers, meeting agendas, and minutes. Draft and issue electronic contracts, change orders, and related documentation. Support department meetings and training sessions for field personnel. Assist with field trailer logistics, including setup, relocation, and removal. Submit, reconcile, and prepare expense reports. Coordinate with departments such as Accounting, Human Resources, Sales Processing, Legal, IT, Purchasing, and Office Services. Manage ordering and posting of Department of Labor notices. Produce and distribute workers’ compensation postings for job sites. Oversee the coding and payment workflow for operational invoices via digital platforms. Coordinate delivery and removal of dumpsters for ongoing projects. Track and arrange contract labor resources for projects. Work with Construction Managers on inventory and rental management for items such as fencing, portable toilets, and steel plates. Process receipts for monthly department purchases (e.g., Home Depot). Manage schedules and generate reports using project management systems such as Buildtopia.
2026-03-20T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-03-06T00:00:00Z

Administrative Assistant

Westwood, CA
onsite
Temporary
20 - 25 USD / Hourly
We’re looking for a reliable temporary Administrative Assistant to cover a mat leave and to help keep the office running smoothly by managing daily setup, stocking, tidying, and light administrative tasks. This is a great fit for someone who enjoys routine, takes initiative, and likes keeping shared spaces organized and guest-ready. Schedule: Tuesday, Wednesday, Thursday , 9:30am–6:30pm, Lunch break: 1:00–2:00pm daily Responsibilities:• Set up and organize the office each morning, including unloading the dishwasher and putting away items.• Restock beverages, snacks, and groceries in the kitchen and common areas to ensure supplies are readily available.• Prepare bagels biweekly and manage cleanup afterward.• Answer phones and route calls/messages appropriately• Maintain conference rooms by arranging supplies, ensuring cleanliness before meetings, and tidying up afterward.• Monitor and manage incoming mail and packages, distributing them appropriately.• Organize the supply room and proactively order supplies when stock is low.• Assist with filing, scanning, and organizing documents to ensure records are properly maintained.• Alphabetize and arrange binders and file boxes as directed to optimize document accessibility.• Provide coverage for the office manager during bathroom breaks and other brief absences.• Water plants weekly to ensure a pleasant and welcoming office atmosphere.
2026-03-03T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills. Responsibilities: • Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files. • Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines. • Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management. • Support the use of Lacerte tax software and e-filing processes during tax season. • Manage inbound calls professionally, addressing inquiries and directing them appropriately. • Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness. • Collaborate with part-time tax administrators and interns to ensure workflow efficiency. • Maintain and update Sharefile systems for secure document sharing. • Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment. • Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
2026-03-20T00:00:00Z