4 results for Purchasing Assistant in Buffalo, NY

Accounting Assistant

Batavia, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies. Responsibilities: • Process and record transactions for accounts payable and accounts receivable with accuracy. • Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency. • Assist with closing procedures for both month-end and year-end activities. • Prepare financial reports and maintain spreadsheets to support organizational needs. • Investigate and resolve discrepancies in invoices, payments, and account balances. • Provide documentation and support during internal and external audits. • Collaborate with various departments to guarantee the accuracy of financial data. • Ensure compliance with company policies and applicable accounting standards.
2026-03-27T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Contract / Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to join our team in Amherst, New York. This position is a Contract to permanent opportunity, offering a chance for long-term growth within a detail oriented finance environment. The ideal candidate will bring excellent communication skills, strong organizational abilities, and proficiency in administrative tasks to support daily operations effectively. Responsibilities: • Provide comprehensive administrative support to ensure smooth office operations. • Answer incoming calls and address client inquiries with a warm and approachable demeanor. • Perform accurate data entry tasks to maintain organized records and documentation. • Manage receptionist duties, including greeting visitors and directing them appropriately. • Coordinate schedules, meetings, and appointments for team members. • Utilize Microsoft Office software to create reports, presentations, and correspondence. • Maintain a business casual appearance while representing the company. • Collaborate with team members to ensure tasks are completed efficiently and deadlines are met. • Uphold confidentiality standards when handling sensitive information. • Adapt to a fast-paced work environment with a positive attitude and willingness to learn.
2026-03-31T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to senior management in a fast-paced office environment. This is a long-term contract position based in Buffalo, New York, ideal for individuals who thrive on multitasking and managing priorities effectively. The role requires a proactive approach to office operations, communication, and organizational tasks. Responsibilities: • Schedule and coordinate meetings, ensuring all necessary arrangements are in place for senior staff. • Manage incoming and outgoing mail, handle fax transmissions, and perform photocopying tasks as required. • Organize and maintain both paper and electronic filing systems to ensure efficient record-keeping. • Draft clear and precise correspondence, including letters, and assist in closing incident and complaint reports. • Support daily office operations by handling various administrative tasks assigned by senior management. • Adapt to shifting priorities and complete ad hoc assignments as needed. • Assist in onboarding and orienting other support staff when required. • Take accurate notes during meetings and ensure proper grammar, punctuation, and spelling in all communications.
2026-04-02T00:00:00Z

Executive Assistant

Buffalo, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct! Responsibilities: <ul><li>Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.</li><li>Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.</li><li>Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.</li><li>Provide administrative support to directors, assisting with communications and special initiatives.</li><li>Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.</li><li>Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.</li><li>Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.</li><li>Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.</li><li>Support day-to-day operations, including creating name tags, programs, and other materials for events.</li><li>Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.</li></ul>
2026-03-26T00:00:00Z