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13 results for Legal Assistant in Buffalo, NY

Legal Assistant/Paralegal

Niagara Falls, NY
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a skilled Legal Assistant/Paralegal to join a dynamic law firm in Niagara Falls, New York. In this role, you will provide essential legal and administrative support, contributing to the success of the firm’s Trust & Estate practice. The ideal candidate will bring both relevant experience and a collaborative, detail-oriented attitude to the team. Responsibilities: • Assist attorneys in Trust & Estate matters, including drafting and managing legal documents. • Handle client intake processes, ensuring all information is accurately recorded and organized. • Manage and respond to phone calls using a multi-line phone system. • Support estate planning procedures, including document preparation and coordination. • Organize and maintain client files and case records to ensure easy access and proper documentation. • Schedule meetings and appointments for attorneys, ensuring efficient calendar management. • Communicate with clients in a detail-oriented manner, providing updates and answering inquiries as needed. • Perform general administrative duties to support the daily operations of the office. • Ensure compliance with legal regulations and firm policies in all tasks performed.
2026-04-15T00:00:00Z

Paralegal

Buffalo, NY
onsite
Permanent
60000 - 95000 USD / Yearly
We are looking for a dedicated and detail-oriented Paralegal to join our legal team in Buffalo, New York. This role requires expertise in transactional commercial real estate and multifamily housing, with a focus on managing all aspects of real estate closings and title and survey work. If you have a strong background in affordable housing and thrive in a fast-paced environment, we encourage you to apply. Responsibilities: • Oversee and manage all phases of commercial real estate closings, including preparation and review of documentation. • Conduct thorough title and survey reviews to ensure accuracy and compliance. • Collaborate with attorneys and clients to address transactional needs and resolve issues. • Draft and edit legal documents with precision and attention to detail. • Coordinate with various stakeholders on multifamily housing transactions and affordable housing projects. • Ensure compliance with real estate laws and regulations throughout all processes. • Maintain organized records and documentation for real estate transactions. • Provide legal support and guidance to clients regarding commercial real estate matters. • Research and analyze legal information related to commercial real estate and housing projects.
2026-04-02T00:00:00Z

Executive Assistant

Buffalo, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct! Responsibilities: <ul><li>Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.</li><li>Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.</li><li>Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.</li><li>Provide administrative support to directors, assisting with communications and special initiatives.</li><li>Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.</li><li>Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.</li><li>Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.</li><li>Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.</li><li>Support day-to-day operations, including creating name tags, programs, and other materials for events.</li><li>Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.</li></ul>
2026-03-26T00:00:00Z

Executive Assistant

Williamsville, NY
onsite
Permanent
60000 - 70000 USD / Yearly
Robert Half Permanent Placement is partnering with a leading property management company in Williamsville, NY on their search for an Executive Assistant / Office Administrator to join their team. In this role you will directly support the President/CEO as well as managing general office administration. This is an in-office position with a starting salary of $60,000 - $70,000 and a total benefits package. Responsibilities include but not limited to: <ul><li>Provide executive support to the President, including calendar management, travel coordination, correspondence, and special requests</li><li>Oversee daily office operations, ensuring an organized, efficient, and well-maintained work environment </li><li>Monitor general voicemail and manage incoming calls, providing timely responses and routing as needed </li><li>Greet visitors and coordinate front-desk activities, creating a professional and welcoming experience </li><li>Handle mail distribution, shipping, office inventory, and supply ordering </li><li>Maintain office equipment, kitchen supplies, and coordinate service/maintenance for copiers and appliances </li><li>Manage company records, contracts, and data within internal systems, including property management software updates </li><li>Support company operations with administrative tasks such as ordering branded materials, furniture, and coordinating vendors </li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Contract / Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to join our team in Amherst, New York. This position is a Contract to permanent opportunity, offering a chance for long-term growth within a detail oriented finance environment. The ideal candidate will bring excellent communication skills, strong organizational abilities, and proficiency in administrative tasks to support daily operations effectively. Responsibilities: • Provide comprehensive administrative support to ensure smooth office operations. • Answer incoming calls and address client inquiries with a warm and approachable demeanor. • Perform accurate data entry tasks to maintain organized records and documentation. • Manage receptionist duties, including greeting visitors and directing them appropriately. • Coordinate schedules, meetings, and appointments for team members. • Utilize Microsoft Office software to create reports, presentations, and correspondence. • Maintain a business casual appearance while representing the company. • Collaborate with team members to ensure tasks are completed efficiently and deadlines are met. • Uphold confidentiality standards when handling sensitive information. • Adapt to a fast-paced work environment with a positive attitude and willingness to learn.
2026-03-31T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to senior management in a fast-paced office environment. This is a long-term contract position based in Buffalo, New York, ideal for individuals who thrive on multitasking and managing priorities effectively. The role requires a proactive approach to office operations, communication, and organizational tasks. Responsibilities: • Schedule and coordinate meetings, ensuring all necessary arrangements are in place for senior staff. • Manage incoming and outgoing mail, handle fax transmissions, and perform photocopying tasks as required. • Organize and maintain both paper and electronic filing systems to ensure efficient record-keeping. • Draft clear and precise correspondence, including letters, and assist in closing incident and complaint reports. • Support daily office operations by handling various administrative tasks assigned by senior management. • Adapt to shifting priorities and complete ad hoc assignments as needed. • Assist in onboarding and orienting other support staff when required. • Take accurate notes during meetings and ensure proper grammar, punctuation, and spelling in all communications.
2026-04-08T00:00:00Z

General Liability Attorney

Buffalo, NY
onsite
Permanent
110000 - 140000 USD / Yearly
We are looking for an experienced General Liability Attorney to join a dynamic midsize law firm in Buffalo, New York. In this role, you will handle a broad range of defense litigation cases, including personal injury and tort claims such as auto accidents, premises liability, product liability, and municipal matters. This position offers an excellent opportunity for growth and collaboration within a supportive and diverse team environment. Responsibilities: • Represent clients in general liability cases, including personal injury, auto accidents, premises liability, and related tort claims. • Draft and file legal motions, briefs, and other litigation documents with precision and timeliness. • Conduct thorough discovery processes, including depositions, interrogatories, and document reviews. • Provide strategic legal advice to clients, ensuring their interests are effectively represented in court. • Collaborate with colleagues to prepare for trials and hearings, ensuring a comprehensive approach to case management. • Analyze case law and legal precedents to strengthen defense strategies. • Negotiate settlements and agreements while advocating for client objectives. • Maintain strong communication with clients to keep them informed of case progress and developments. • Participate in firm-wide initiatives, including mentorship programs and community outreach activities. • Manage multiple cases simultaneously while maintaining a high level of attention to detail and accuracy.
2026-04-07T00:00:00Z

General Liability Attorney

Buffalo, NY
onsite
Permanent
110000 - 120000 USD / Yearly
We are looking for a General Liability Attorney to join a dynamic midsize law firm based in Melville, New York. In this role, you will handle a wide range of litigation matters, including personal injury defense, tort claims, and municipal cases. This position offers excellent opportunities for career development, mentorship, and community involvement within a diverse and collaborative environment. Responsibilities:• Represent clients in various general liability matters, including auto accidents, premises liability, and product-related claims.• Conduct legal research and draft motions, briefs, and other court documents.• Manage all phases of discovery, including depositions, interrogatories, and document production.• Collaborate with colleagues and clients to develop effective case strategies.• Provide thorough legal analysis and advice to clients regarding case developments and potential outcomes.• Attend hearings, mediations, and trials to advocate on behalf of clients.• Maintain up-to-date knowledge of relevant laws and regulations to ensure compliance and effective case handling.• Participate in firm initiatives and contribute to a positive and supportive work environment.• Engage in mentorship opportunities and support the growth of attorneys who are beginning their careers.• Foster relationships with community organizations to enhance the firm's presence and commitment to local causes.
2026-03-20T00:00:00Z

Litigation Attorney (Insurance Defense)

Buffalo, NY
onsite
Permanent
150000 - 200000 USD / Yearly
We are looking for an experienced Litigation Attorney specializing in insurance defense to join our dynamic legal team in Saratoga Springs. This role offers the opportunity to handle challenging cases across various litigation areas, including environmental and commercial matters, while collaborating with a supportive team. The ideal candidate will possess strong analytical skills and the ability to manage complex cases independently. Responsibilities:• Manage all stages of litigation, including case evaluation, discovery, motion practice, and trial preparation.• Represent clients in high-stakes matters such as insurance defense, environmental disputes, and commercial litigation.• Prepare for and appear in court proceedings, depositions, mediations, and arbitrations.• Develop and implement effective legal strategies while maintaining clear and precise communication with clients and insurance carriers.• Conduct thorough analyses of intricate legal and factual issues to provide sound advice and representation.• Oversee a diverse caseload autonomously while leveraging the expertise and support of a collaborative team.• Stay informed about legal developments and trends in insurance defense and related practice areas.• Utilize legal research tools and technology to enhance case preparation and execution.
2026-04-03T00:00:00Z

Executive Administrative Assistant

Williamsville, NY
onsite
Permanent
60000 - 72000 USD / Yearly
Jenny Bour with Robert Half is working with an established organization that is looking for a detail-oriented Executive Administrative Assistant to provide high-level support to senior leadership and various departments within the organization. This in-office Executive Administrative Assistant role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. The ideal Executive Assistant candidate will excel in administrative tasks, reporting, and cross-functional collaboration while maintaining a thorough and proactive approach. Responsibilities will include...<ul><li>Deliver comprehensive administrative support to senior executives, including the President and other executives.</li><li>Organize and coordinate meetings, travel arrangements, and conference room bookings with meticulous attention to detail.</li><li>Prepare agendas, presentations, reports, budgets, and meeting minutes to ensure seamless operations.</li><li>Manage and produce daily, weekly, monthly, and annual reports to support business objectives.</li><li>Handle correspondence, mail, and shipping logistics efficiently.</li><li>Maintain office supplies, equipment inventories, and departmental records, ensuring smooth day-to-day operations.</li><li>Coordinate vendor relationships, supply orders, and departmental requests to meet organizational needs.</li><li>Analyze operational data and generate insightful reports to aid decision-making.</li><li>Oversee databases, corporate rosters, and archived records to ensure accurate record-keeping.</li></ul>
2026-04-16T00:00:00Z

Litigation Partner (Insurance Defense)

Buffalo, NY
onsite
Permanent
150000 - 175000 USD / Yearly
A growing, full-service law firm is seeking an experienced Litigation Partner to lead and further develop a sophisticated litigation practice within a key regional market. This is a leadership-oriented role offering a high degree of autonomy, firmwide support for practice growth, and the ability to shape the future direction of a mature litigation platform.Key Responsibilities<ul><li>Lead and expand a complex litigation practice with a focus on insurance-related matters and high-exposure disputes</li><li>Manage all aspects of litigation, including early case evaluation, discovery, motion practice, coverage analysis, trial preparation, and resolution</li><li>Serve as lead counsel in courtroom appearances, depositions, hearings, mediations, and arbitrations</li><li>Advise clients on litigation strategy, risk assessment, and coverage interpretation</li><li>Handle a diverse and challenging caseload with a high degree of independence</li><li>Mentor and supervise junior attorneys and contribute to the professional development of the litigation team</li><li>Collaborate with firm leadership on strategic initiatives, practice growth, and operational planning</li><li>Remain current on legal developments, industry trends, and best practices affecting litigation and insurance law</li></ul>
2026-04-03T00:00:00Z

HR Assistant

Buffalo, NY
onsite
Permanent
22 - 28 USD / Hourly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a detail-oriented HR Assistant to provide essential support in the daily operations of their Human Resources department. This role HR Assistant role involves maintaining employee records, assisting with recruitment and onboarding, and handling administrative tasks such as scheduling and document preparation. The ideal HR Assistant candidate will possess excellent organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. Responsibilities:<ul><li>Respond to routine employee and applicant inquiries regarding policies, benefits, and recruitment processes, escalating more complex issues to the HR Manager.</li><li>Assist with payroll tasks, including processing, resolving discrepancies, and addressing employee concerns.</li><li>Conduct audits of HR programs such as payroll and benefits, recommending corrective actions when necessary.</li><li>Support benefits administration by managing claims, reporting changes, and processing vendor invoices.</li><li>Serve as a liaison with external vendors and insurance providers for health, dental, life, and retirement plans.</li><li>Process and manage leave of absence requests, including disability and workers' compensation documentation.</li><li>Maintain and update employee records in the Human Resources Information System (HRIS) and generate reports as needed.</li><li>Facilitate recruitment efforts by managing job postings, tracking candidate statuses, and coordinating interview schedules.</li><li>Prepare new employee documentation, conduct reference checks, and assist in onboarding and orientation processes.</li><li>Organize and support special events such as benefits enrollment sessions, company meetings, and employee recognition programs.</li></ul>
2026-04-14T00:00:00Z

Financial Services Administrative Assistant

Buffalo, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a financial firm that is looking for a highly organized and detail-oriented Financial Services Administrative Assistant to join their team in Amherst, New York. This Administrative Assistant role is integral to ensuring smooth daily operations within a detail-focused office setting, requiring exceptional multitasking skills and a strong sense of confidentiality. If you thrive in a fast-paced environment and have a background in administrative support, particularly in the financial sector, we encourage you to apply! Responsibilities:<ul><li>Serve as the first point of contact by answering client calls, addressing basic inquiries, and coordinating paperwork for financial transactions.</li><li>Greet clients courteously and prepare conference rooms for meetings.</li><li>Manage and update team and support staff calendars to ensure seamless scheduling.</li><li>Handle incoming and outgoing mail, including notifications to the appropriate team members.</li><li>Prepare and process client account paperwork, ensuring accuracy and compliance with custodian requirements.</li><li>Maintain client accounts by managing updates such as address changes, name updates, and authorized signer modifications.</li><li>Facilitate client check deposits and prepare meeting folders with necessary documentation.</li><li>Download daily financial transactions from mutual fund custodians and handle related reporting tasks.</li><li>Draft and track charity donation letters, ensuring copies are sent to clients and recipients.</li><li>Update and manage various spreadsheets, including client mailing lists and task logs, using tools like mail merge.</li></ul>
2026-04-09T00:00:00Z