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5 results for Entry Level Administrative Assistant in Buffalo, NY

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support a busy finance office in Amherst, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, communicating effectively with clients, and keeping daily administrative work organized and accurate. The right candidate will bring strong computer skills, sound judgment, and a service-oriented approach to in-office support. Responsibilities: • Welcome visitors and serve as a detail-oriented first point of contact for clients, vendors, and internal team members in the office. • Manage incoming phone calls, direct inquiries appropriately, and provide courteous, timely communication to ensure a positive client experience. • Perform data entry and document handling with a high level of accuracy while maintaining organized administrative records. • Support day-to-day office operations by preparing materials, coordinating routine administrative tasks, and assisting with general front-desk coverage. • Use Microsoft Office applications to create, update, and maintain correspondence, spreadsheets, reports, and other business documents. • Monitor administrative priorities and respond to changing workload demands with flexibility, strong communication, and attention to detail. • Maintain a business-casual, detail-oriented office presence while contributing to an efficient and client-focused work environment.
2026-04-29T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
21 - 23.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Buffalo, New York. This contract opportunity is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination. The person in this role will help keep the office organized, provide a welcoming experience for visitors and callers, and assist with a variety of program and event-related tasks. Responsibilities:• Welcome visitors, manage front-desk activities, and create a positive first impression for guests, staff, and partners.• Respond to incoming calls, route messages appropriately, and assist with general office inquiries in a courteous and timely manner.• Enter, update, and maintain information in office records and databases with a strong focus on accuracy and organization.• Prepare copies, assemble materials, and support routine administrative projects that help the team operate efficiently.• Coordinate meeting rooms and event spaces, including setup arrangements and logistical support for programs and internal activities.• Assist with administrative needs across multiple priorities, adjusting quickly as schedules and requests change throughout the day.• Provide dependable support in a fast-paced environment while interacting effectively with individuals from a wide range of backgrounds and communication styles.
2026-04-30T00:00:00Z

Executive Assistant

Williamsville, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Robert Half Permanent Placement is partnering with a leading property management company in Williamsville, NY on their search for an Executive Assistant / Office Administrator to join their team. In this role you will directly support the President/CEO as well as managing general office administration. This is an in-office position with a starting salary of $60,000 - $70,000 and a total benefits package. Responsibilities include but not limited to: <ul><li>Provide executive support to the President, including calendar management, travel coordination, correspondence, and special requests</li><li>Oversee daily office operations, ensuring an organized, efficient, and well-maintained work environment </li><li>Monitor general voicemail and manage incoming calls, providing timely responses and routing as needed </li><li>Greet visitors and coordinate front-desk activities, creating a professional and welcoming experience </li><li>Handle mail distribution, shipping, office inventory, and supply ordering </li><li>Maintain office equipment, kitchen supplies, and coordinate service/maintenance for copiers and appliances </li><li>Manage company records, contracts, and data within internal systems, including property management software updates </li><li>Support company operations with administrative tasks such as ordering branded materials, furniture, and coordinating vendors </li></ul>
2026-04-17T00:00:00Z

Financial Services Administrative Assistant

Buffalo, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a financial firm that is looking for a highly organized and detail-oriented Financial Services Administrative Assistant to join their team in Amherst, New York. This Administrative Assistant role is integral to ensuring smooth daily operations within a detail-focused office setting, requiring exceptional multitasking skills and a strong sense of confidentiality. If you thrive in a fast-paced environment and have a background in administrative support, particularly in the financial sector, we encourage you to apply! Responsibilities:<ul><li>Serve as the first point of contact by answering client calls, addressing basic inquiries, and coordinating paperwork for financial transactions.</li><li>Greet clients courteously and prepare conference rooms for meetings.</li><li>Manage and update team and support staff calendars to ensure seamless scheduling.</li><li>Handle incoming and outgoing mail, including notifications to the appropriate team members.</li><li>Prepare and process client account paperwork, ensuring accuracy and compliance with custodian requirements.</li><li>Maintain client accounts by managing updates such as address changes, name updates, and authorized signer modifications.</li><li>Facilitate client check deposits and prepare meeting folders with necessary documentation.</li><li>Download daily financial transactions from mutual fund custodians and handle related reporting tasks.</li><li>Draft and track charity donation letters, ensuring copies are sent to clients and recipients.</li><li>Update and manage various spreadsheets, including client mailing lists and task logs, using tools like mail merge.</li></ul>
2026-04-09T00:00:00Z

Legal Assistant/Paralegal

Niagara Falls, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a skilled Legal Assistant/Paralegal to join a dynamic law firm in Niagara Falls, New York. In this role, you will provide essential legal and administrative support, contributing to the success of the firm’s Trust & Estate practice. The ideal candidate will bring both relevant experience and a collaborative, detail-oriented attitude to the team. Responsibilities: • Assist attorneys in Trust & Estate matters, including drafting and managing legal documents. • Handle client intake processes, ensuring all information is accurately recorded and organized. • Manage and respond to phone calls using a multi-line phone system. • Support estate planning procedures, including document preparation and coordination. • Organize and maintain client files and case records to ensure easy access and proper documentation. • Schedule meetings and appointments for attorneys, ensuring efficient calendar management. • Communicate with clients in a detail-oriented manner, providing updates and answering inquiries as needed. • Perform general administrative duties to support the daily operations of the office. • Ensure compliance with legal regulations and firm policies in all tasks performed.
2026-04-15T00:00:00Z