<p>Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive <strong>Executive Assistant</strong> to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct!</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.</li><li>Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.</li><li>Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.</li><li>Provide administrative support to directors, assisting with communications and special initiatives.</li><li>Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.</li><li>Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.</li><li>Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.</li><li>Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.</li><li>Support day-to-day operations, including creating name tags, programs, and other materials for events.</li><li>Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.</li></ul>
<p><strong>Robert Half Permanent Placement</strong> is partnering with a <strong>Manufacturing & Distribution</strong> company in <strong>Tonawanda, NY</strong> on their search for an <strong>Office and Dispatch Manager</strong> to join their team. Starting salary is <strong>$55,000 - $65,000</strong> based on experience and includes a comprehensive total benefits package. Our great partner is going through a tremendous growth period and has been around since the 1950s! The ideal candidate will bring both proven leadership skills and developed office management experience.</p><p><br></p><p><strong>Please note</strong>: this is a variable shift position with eventual focus on west coast hours and some weekend responsibilities. First 90 days will be in office 8-5 M-F. After 90 days, you will switch to a hybrid role with two consecutive days off during the week and an eventual shift to 12 PM - 8PM with some weekend remote work. This is for someone who enjoys a non-traditional schedule!</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Operational Oversight: Manage day-to-day office activities including scheduling, documentation, reporting, and coordination to support production and distribution goals</li><li>Team Leadership: Supervise, train, and mentor office staff to promote accountability, performance, and teamwork</li><li>Customer Service: Serve as a point of contact for escalated issues ensuring prompt and professional resolution for both internal and external stakeholders</li><li>Compliance & Safety: Ensure office operations align with company policies, industry standards, and compliance requirements</li><li>Continuous Improvement: Identify and implement process improvements to streamline administrative workflows, improve communication, and enhance efficiency</li><li>Cross-Functional Collaboration: Partner with operations, warehouse, logistics, and sales teams to support scheduling, order fulfillment, and overall business objectives</li><li>Reporting & Documentation: Maintain accurate records, generate reports, and support audits or compliance reviews when required</li></ul>
