8 results for Administrative Assistant Receptionist in Buffalo, NY

Administrative Assistant

Buffalo, NY
onsite
Contract / Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to join our team in Amherst, New York. This position is a Contract to permanent opportunity, offering a chance for long-term growth within a detail oriented finance environment. The ideal candidate will bring excellent communication skills, strong organizational abilities, and proficiency in administrative tasks to support daily operations effectively. Responsibilities: • Provide comprehensive administrative support to ensure smooth office operations. • Answer incoming calls and address client inquiries with a warm and approachable demeanor. • Perform accurate data entry tasks to maintain organized records and documentation. • Manage receptionist duties, including greeting visitors and directing them appropriately. • Coordinate schedules, meetings, and appointments for team members. • Utilize Microsoft Office software to create reports, presentations, and correspondence. • Maintain a business casual appearance while representing the company. • Collaborate with team members to ensure tasks are completed efficiently and deadlines are met. • Uphold confidentiality standards when handling sensitive information. • Adapt to a fast-paced work environment with a positive attitude and willingness to learn.
2026-03-31T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to senior management in a fast-paced office environment. This is a long-term contract position based in Buffalo, New York, ideal for individuals who thrive on multitasking and managing priorities effectively. The role requires a proactive approach to office operations, communication, and organizational tasks. Responsibilities: • Schedule and coordinate meetings, ensuring all necessary arrangements are in place for senior staff. • Manage incoming and outgoing mail, handle fax transmissions, and perform photocopying tasks as required. • Organize and maintain both paper and electronic filing systems to ensure efficient record-keeping. • Draft clear and precise correspondence, including letters, and assist in closing incident and complaint reports. • Support daily office operations by handling various administrative tasks assigned by senior management. • Adapt to shifting priorities and complete ad hoc assignments as needed. • Assist in onboarding and orienting other support staff when required. • Take accurate notes during meetings and ensure proper grammar, punctuation, and spelling in all communications.
2026-04-08T00:00:00Z

Executive Administrative Assistant

Williamsville, NY
onsite
Permanent
60000 - 72000 USD / Yearly
Jenny Bour with Robert Half is working with an established organization that is looking for a detail-oriented Executive Administrative Assistant to provide high-level support to senior leadership and various departments within the organization. This in-office Executive Administrative Assistant role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. The ideal Executive Assistant candidate will excel in administrative tasks, reporting, and cross-functional collaboration while maintaining a thorough and proactive approach. Responsibilities will include...<ul><li>Deliver comprehensive administrative support to senior executives, including the President and other executives.</li><li>Organize and coordinate meetings, travel arrangements, and conference room bookings with meticulous attention to detail.</li><li>Prepare agendas, presentations, reports, budgets, and meeting minutes to ensure seamless operations.</li><li>Manage and produce daily, weekly, monthly, and annual reports to support business objectives.</li><li>Handle correspondence, mail, and shipping logistics efficiently.</li><li>Maintain office supplies, equipment inventories, and departmental records, ensuring smooth day-to-day operations.</li><li>Coordinate vendor relationships, supply orders, and departmental requests to meet organizational needs.</li><li>Analyze operational data and generate insightful reports to aid decision-making.</li><li>Oversee databases, corporate rosters, and archived records to ensure accurate record-keeping.</li></ul>
2026-04-01T00:00:00Z

Executive Assistant

Buffalo, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct! Responsibilities: <ul><li>Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.</li><li>Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.</li><li>Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.</li><li>Provide administrative support to directors, assisting with communications and special initiatives.</li><li>Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.</li><li>Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.</li><li>Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.</li><li>Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.</li><li>Support day-to-day operations, including creating name tags, programs, and other materials for events.</li><li>Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.</li></ul>
2026-03-26T00:00:00Z

Financial Services Administrative Assistant

Buffalo, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a financial firm that is looking for a highly organized and detail-oriented Financial Services Administrative Assistant to join their team in Amherst, New York. This Administrative Assistant role is integral to ensuring smooth daily operations within a detail-focused office setting, requiring exceptional multitasking skills and a strong sense of confidentiality. If you thrive in a fast-paced environment and have a background in administrative support, particularly in the financial sector, we encourage you to apply! Responsibilities:<ul><li>Serve as the first point of contact by answering client calls, addressing basic inquiries, and coordinating paperwork for financial transactions.</li><li>Greet clients courteously and prepare conference rooms for meetings.</li><li>Manage and update team and support staff calendars to ensure seamless scheduling.</li><li>Handle incoming and outgoing mail, including notifications to the appropriate team members.</li><li>Prepare and process client account paperwork, ensuring accuracy and compliance with custodian requirements.</li><li>Maintain client accounts by managing updates such as address changes, name updates, and authorized signer modifications.</li><li>Facilitate client check deposits and prepare meeting folders with necessary documentation.</li><li>Download daily financial transactions from mutual fund custodians and handle related reporting tasks.</li><li>Draft and track charity donation letters, ensuring copies are sent to clients and recipients.</li><li>Update and manage various spreadsheets, including client mailing lists and task logs, using tools like mail merge.</li></ul>
2026-04-09T00:00:00Z

Accounting Clerk

Lancaster, NY
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team in Lancaster, New York. This contract position offers an opportunity to manage a wide range of financial tasks while contributing to the smooth operation of our accounting department. The ideal candidate will excel in processing invoices, reconciling accounts, and supporting various administrative functions to ensure accuracy and compliance. Responsibilities: • Process accounts payable transactions, including approvals, data entry, and check issuance. • Maintain and reconcile the general ledger by performing account reconciliations and posting adjusting journal entries. • Generate and distribute financial and budget reports as required. • Collaborate with the Accountant to prepare year-end tax documentation, including inventory reports, payroll summaries, and trial balances. • Reconcile bank accounts and monitor account balances regularly to ensure accuracy. • Handle customer invoicing and resolve discrepancies in accounts receivable. • Assist team members and field representatives with computer-related and paperwork issues. • Manage electronic invoicing for government clients and process new customer credit applications. • Calculate and process monthly commission reports and distribute invoice copies to sales representatives for review. • Oversee petty cash management and ensure all company insurance policies are up to date.
2026-04-14T00:00:00Z

Accounting Clerk

Tonawanda, NY
onsite
Temporary
18 - 20 USD / Hourly
We are seeking an Accounting Specialist to support high‑volume AP/AR operations across a portfolio of clients. This role is fast‑paced and requires strong attention to detail, consistent client communication, and the ability to manage daily invoice activity accurately and efficiently.Key Responsibilities<ul><li>Manage Accounts Payable and Accounts Receivable for 40–50 client accounts</li><li>Post and process 20–50 invoices per day with a high level of accuracy</li><li>Handle frequent email and phone communication with clients, providing prompt and professional customer service</li><li>Support a fast‑paced accounting environment while meeting daily deadlines</li><li>Maintain accurate financial records and documentation</li><li>Use Outlook, Word, and Excel for daily communication and reporting</li><li>Learn and work within the company’s proprietary accounting software (training provided)</li></ul>
2026-04-09T00:00:00Z

Legal Assistant/Paralegal

Niagara Falls, NY
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a skilled Legal Assistant/Paralegal to join a dynamic law firm in Niagara Falls, New York. In this role, you will provide essential legal and administrative support, contributing to the success of the firm’s Trust & Estate practice. The ideal candidate will bring both relevant experience and a collaborative, detail-oriented attitude to the team. Responsibilities: • Assist attorneys in Trust & Estate matters, including drafting and managing legal documents. • Handle client intake processes, ensuring all information is accurately recorded and organized. • Manage and respond to phone calls using a multi-line phone system. • Support estate planning procedures, including document preparation and coordination. • Organize and maintain client files and case records to ensure easy access and proper documentation. • Schedule meetings and appointments for attorneys, ensuring efficient calendar management. • Communicate with clients in a detail-oriented manner, providing updates and answering inquiries as needed. • Perform general administrative duties to support the daily operations of the office. • Ensure compliance with legal regulations and firm policies in all tasks performed.
2026-04-13T00:00:00Z