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22 results for Accounting Assistant in Buffalo, NY

Accounting Clerk

Lancaster, NY
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team in Lancaster, New York. This contract position offers an opportunity to manage a wide range of financial tasks while contributing to the smooth operation of our accounting department. The ideal candidate will excel in processing invoices, reconciling accounts, and supporting various administrative functions to ensure accuracy and compliance. Responsibilities: • Process accounts payable transactions, including approvals, data entry, and check issuance. • Maintain and reconcile the general ledger by performing account reconciliations and posting adjusting journal entries. • Generate and distribute financial and budget reports as required. • Collaborate with the Accountant to prepare year-end tax documentation, including inventory reports, payroll summaries, and trial balances. • Reconcile bank accounts and monitor account balances regularly to ensure accuracy. • Handle customer invoicing and resolve discrepancies in accounts receivable. • Assist team members and field representatives with computer-related and paperwork issues. • Manage electronic invoicing for government clients and process new customer credit applications. • Calculate and process monthly commission reports and distribute invoice copies to sales representatives for review. • Oversee petty cash management and ensure all company insurance policies are up to date.
2026-04-16T00:00:00Z

Accounting Clerk

Tonawanda, NY
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team in Tonawanda, New York. In this Contract to permanent role, you will play a vital part in supporting financial operations, ensuring accuracy in transactions, and maintaining excellent communication with clients. This position is ideal for professionals who thrive in a fast-paced environment and have experience in accounts payable, accounts receivable, and invoice processing. Responsibilities: • Manage accounts payable and accounts receivable processes for a portfolio of 40-50 clients. • Process 20-50 invoices daily with precision and efficiency. • Communicate effectively with clients to address financial inquiries and ensure exceptional customer service. • Utilize Microsoft Excel, Word, and Outlook to compile and organize financial data. • Learn and use proprietary software for financial tasks, following comprehensive training. • Perform accurate data entry to maintain up-to-date financial records. • Assist in billing operations to ensure timely and accurate invoicing. • Collaborate with team members to meet deadlines and achieve operational goals. • Adapt to the dynamic demands of a fast-paced work environment.
2026-04-17T00:00:00Z

Accounting Clerk

Tonawanda, NY
onsite
Temporary
18 - 20 USD / Hourly
We are seeking an Accounting Specialist to support high‑volume AP/AR operations across a portfolio of clients. This role is fast‑paced and requires strong attention to detail, consistent client communication, and the ability to manage daily invoice activity accurately and efficiently.Key Responsibilities<ul><li>Manage Accounts Payable and Accounts Receivable for 40–50 client accounts</li><li>Post and process 20–50 invoices per day with a high level of accuracy</li><li>Handle frequent email and phone communication with clients, providing prompt and professional customer service</li><li>Support a fast‑paced accounting environment while meeting daily deadlines</li><li>Maintain accurate financial records and documentation</li><li>Use Outlook, Word, and Excel for daily communication and reporting</li><li>Learn and work within the company’s proprietary accounting software (training provided)</li></ul>
2026-04-09T00:00:00Z

Accounting Coordinator

Lancaster, NY
onsite
Permanent
26 - 29 USD / Hourly
Jenny Bour with Robert Half is working with a local company that is looking for a detail-oriented Accounting Coordinator to join their team! In this Accounting Coordinator role, you will handle a variety of accounting tasks, including accounts payable processing, financial reporting, and general ledger maintenance. This Accounting Coordinator position requires excellent organizational skills, accuracy, and the ability to collaborate with a small team. Responsibilities:<ul><li>Process accounts payable transactions, including obtaining approvals, entering data, and managing check runs.</li><li>Maintain the general ledger by performing reconciliations and preparing adjusting journal entries.</li><li>Generate financial and budgeting reports to support decision-making processes.</li><li>Collaborate with the Accountant to prepare year-end documents such as inventory reports, payroll summaries, and trial balances.</li><li>Reconcile bank accounts and monitor balances to ensure accuracy.</li><li>Handle customer invoicing, including resolving discrepancies and managing electronic invoicing for government clients.</li><li>Review and process new customer credit applications and vendor credit applications.</li><li>Calculate and process monthly commission reports and sales expense reimbursements.</li><li>Maintain company insurance policies, petty cash accounts, and training books for compliance and accuracy.</li><li>Provide administrative support to staff and field representatives, resolving paperwork and technical issues as needed.</li></ul>
2026-04-14T00:00:00Z

Accounting Coordinator

Buffalo, NY
onsite
Permanent
50000 - 60000 USD / Yearly
Robert Half Permanent Placement is partnering with an established law firm in downtown Buffalo, NY on their search for an Accounting Coordinator. This is an in-office position with a starting wage of $50,000 - $60,000 depending on experience and includes both a comprehensive benefits package and a 35-hour work week! Responsibilities include but not limited to <ul><li>Support the accounting team at a respected law firm by maintaining accurate financial records and assisting with financial reporting in compliance with GAAP standards</li><li>Prepare and post general ledger entries, reconcile accounts, and maintain supporting documentation to ensure accuracy of financial data</li><li>Perform manual monthly bank reconciliations for multiple high-activity accounts using Excel and bank exports; identifying and resolving discrepancies in cash receipts and payments</li><li>Generate and assist with monthly financial and management reports </li><li>Investigate and resolve discrepancies related to financial records, billing, and subledger activity, collaborating with internal teams as needed</li><li>Maintain organized accounting records including fixed asset tracking, 1099 year-end reporting, and supporting documentation for audits and annual filings</li><li>Identify opportunities to improve accounting processes and workflows, while assisting with cross-training and supporting day-to-day accounting operations</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Contract / Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to join our team in Amherst, New York. This position is a Contract to permanent opportunity, offering a chance for long-term growth within a detail oriented finance environment. The ideal candidate will bring excellent communication skills, strong organizational abilities, and proficiency in administrative tasks to support daily operations effectively. Responsibilities: • Provide comprehensive administrative support to ensure smooth office operations. • Answer incoming calls and address client inquiries with a warm and approachable demeanor. • Perform accurate data entry tasks to maintain organized records and documentation. • Manage receptionist duties, including greeting visitors and directing them appropriately. • Coordinate schedules, meetings, and appointments for team members. • Utilize Microsoft Office software to create reports, presentations, and correspondence. • Maintain a business casual appearance while representing the company. • Collaborate with team members to ensure tasks are completed efficiently and deadlines are met. • Uphold confidentiality standards when handling sensitive information. • Adapt to a fast-paced work environment with a positive attitude and willingness to learn.
2026-03-31T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to senior management in a fast-paced office environment. This is a long-term contract position based in Buffalo, New York, ideal for individuals who thrive on multitasking and managing priorities effectively. The role requires a proactive approach to office operations, communication, and organizational tasks. Responsibilities: • Schedule and coordinate meetings, ensuring all necessary arrangements are in place for senior staff. • Manage incoming and outgoing mail, handle fax transmissions, and perform photocopying tasks as required. • Organize and maintain both paper and electronic filing systems to ensure efficient record-keeping. • Draft clear and precise correspondence, including letters, and assist in closing incident and complaint reports. • Support daily office operations by handling various administrative tasks assigned by senior management. • Adapt to shifting priorities and complete ad hoc assignments as needed. • Assist in onboarding and orienting other support staff when required. • Take accurate notes during meetings and ensure proper grammar, punctuation, and spelling in all communications.
2026-04-08T00:00:00Z

Accounts Payable Clerk

Buffalo, NY
onsite
Permanent
20 - 25 USD / Hourly
Jenny Bour with Robert Half is working with a well-established organization that is looking for a dedicated Accounts Payable Clerk to join their team in Buffalo, New York! In this Accounts Payable Clerk role, you will focus on managing accounts payable tasks across multiple entities while assisting with general accounting activities. This AP Clerk position demands attention to detail, strong organizational skills, and the ability to work collaboratively in a fast-paced environment. Responsibilities:<ul><li>Process invoices by verifying accuracy, coding appropriately, and ensuring timely payment.</li><li>Manage regular check runs and maintain accurate records of all transactions.</li><li>Reconcile accounts payable ledgers to ensure accuracy and resolve discrepancies.</li><li>Support accounts receivable processes, including tracking payments and following up on outstanding invoices.</li><li>Maintain organized financial records and ensure compliance with company policies.</li><li>Collaborate with team members to address vendor inquiries and resolve payment issues.</li><li>Generate reports related to accounts payable and other financial activities as required.</li><li>Contribute to improving accounting processes and workflows for increased efficiency.</li></ul>
2026-04-16T00:00:00Z

Executive Assistant

Buffalo, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct! Responsibilities: <ul><li>Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.</li><li>Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.</li><li>Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.</li><li>Provide administrative support to directors, assisting with communications and special initiatives.</li><li>Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.</li><li>Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.</li><li>Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.</li><li>Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.</li><li>Support day-to-day operations, including creating name tags, programs, and other materials for events.</li><li>Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.</li></ul>
2026-03-26T00:00:00Z

Executive Assistant

Williamsville, NY
onsite
Permanent
60000 - 70000 USD / Yearly
Robert Half Permanent Placement is partnering with a leading property management company in Williamsville, NY on their search for an Executive Assistant / Office Administrator to join their team. In this role you will directly support the President/CEO as well as managing general office administration. This is an in-office position with a starting salary of $60,000 - $70,000 and a total benefits package. Responsibilities include but not limited to: <ul><li>Provide executive support to the President, including calendar management, travel coordination, correspondence, and special requests</li><li>Oversee daily office operations, ensuring an organized, efficient, and well-maintained work environment </li><li>Monitor general voicemail and manage incoming calls, providing timely responses and routing as needed </li><li>Greet visitors and coordinate front-desk activities, creating a professional and welcoming experience </li><li>Handle mail distribution, shipping, office inventory, and supply ordering </li><li>Maintain office equipment, kitchen supplies, and coordinate service/maintenance for copiers and appliances </li><li>Manage company records, contracts, and data within internal systems, including property management software updates </li><li>Support company operations with administrative tasks such as ordering branded materials, furniture, and coordinating vendors </li></ul>
2026-04-17T00:00:00Z

Staff Accountant

Buffalo, NY
onsite
Permanent
50000 - 90000 USD / Yearly
Kyle Clarke from Robert Half is partnering with a growing organization in Western New York that is seeking an experienced and detail-oriented Staff Accountant to join their team. This role will participate in maintaining the general ledger, day-to-day accounting operations, and preparing reports. The duties of this role include: -Maintain and reconcile general ledger accounts on a monthly, quarterly, and annual basis -Prepare and post journal entries, including accruals, adjustments, and corrections -Assist with month-end and year-end close processes -Process payroll accurately and on schedule, including review of timecards, deductions, and earnings -Ensure compliance with federal, state, and local payroll regulations -Maintain payroll records and support audits as needed -Prepare financial reports, summaries, and schedules for management and external auditors -Assist with AP/AR functions as needed, including invoice review and cash application -Support budgeting and forecasting activities -Maintain accurate documentation and uphold internal controls -Assist with special projects and process improvements within the Finance department
2026-04-01T00:00:00Z

Accounting Manager/Supervisor

Buffalo, NY
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for an experienced Accounting Manager/Supervisor to oversee financial operations and ensure accuracy in reporting for our organization in Buffalo, New York. The ideal candidate will bring expertise in managing month-end closings, general ledger activities, and financial audits while maintaining compliance with industry standards. This role requires someone with a strong attention to detail, a solid background in accounting, and a commitment to delivering precise financial results. Responsibilities: • Lead the month-end close process, ensuring timely and accurate completion of financial reports. • Oversee general ledger activities, including reconciliations and adjustments. • Coordinate and support external financial audits by preparing required documentation and addressing auditor inquiries. • Manage account reconciliations to ensure accuracy and resolve discrepancies promptly. • Prepare and review journal entries to maintain proper accounting records. • Analyze financial data to identify trends and provide actionable insights to leadership. • Ensure compliance with accounting standards and internal policies. • Develop and implement accounting procedures to enhance operational efficiency. • Train and mentor entry-level accounting staff to support growth in the field. • Collaborate with other departments to streamline financial processes and improve reporting capabilities.
2026-04-17T00:00:00Z

Senior Accountant

Buffalo, NY
onsite
Temporary
35 - 45 USD / Hourly
The Senior Accountant will manage and oversee accounting operations, ensuring accurate financial reporting, compliance with GAAP, and timely month-end close activities. This role involves preparing financial statements, reconciling accounts, analyzing financial data, and supporting audits. The Senior Accountant will work closely with management to provide insights that drive business decisions.
2026-04-09T00:00:00Z

Financial Services Administrative Assistant

Buffalo, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a financial firm that is looking for a highly organized and detail-oriented Financial Services Administrative Assistant to join their team in Amherst, New York. This Administrative Assistant role is integral to ensuring smooth daily operations within a detail-focused office setting, requiring exceptional multitasking skills and a strong sense of confidentiality. If you thrive in a fast-paced environment and have a background in administrative support, particularly in the financial sector, we encourage you to apply! Responsibilities:<ul><li>Serve as the first point of contact by answering client calls, addressing basic inquiries, and coordinating paperwork for financial transactions.</li><li>Greet clients courteously and prepare conference rooms for meetings.</li><li>Manage and update team and support staff calendars to ensure seamless scheduling.</li><li>Handle incoming and outgoing mail, including notifications to the appropriate team members.</li><li>Prepare and process client account paperwork, ensuring accuracy and compliance with custodian requirements.</li><li>Maintain client accounts by managing updates such as address changes, name updates, and authorized signer modifications.</li><li>Facilitate client check deposits and prepare meeting folders with necessary documentation.</li><li>Download daily financial transactions from mutual fund custodians and handle related reporting tasks.</li><li>Draft and track charity donation letters, ensuring copies are sent to clients and recipients.</li><li>Update and manage various spreadsheets, including client mailing lists and task logs, using tools like mail merge.</li></ul>
2026-04-09T00:00:00Z

Executive Administrative Assistant

Williamsville, NY
onsite
Permanent
60000 - 72000 USD / Yearly
Jenny Bour with Robert Half is working with an established organization that is looking for a detail-oriented Executive Administrative Assistant to provide high-level support to senior leadership and various departments within the organization. This in-office Executive Administrative Assistant role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. The ideal Executive Assistant candidate will excel in administrative tasks, reporting, and cross-functional collaboration while maintaining a thorough and proactive approach. Responsibilities will include...<ul><li>Deliver comprehensive administrative support to senior executives, including the President and other executives.</li><li>Organize and coordinate meetings, travel arrangements, and conference room bookings with meticulous attention to detail.</li><li>Prepare agendas, presentations, reports, budgets, and meeting minutes to ensure seamless operations.</li><li>Manage and produce daily, weekly, monthly, and annual reports to support business objectives.</li><li>Handle correspondence, mail, and shipping logistics efficiently.</li><li>Maintain office supplies, equipment inventories, and departmental records, ensuring smooth day-to-day operations.</li><li>Coordinate vendor relationships, supply orders, and departmental requests to meet organizational needs.</li><li>Analyze operational data and generate insightful reports to aid decision-making.</li><li>Oversee databases, corporate rosters, and archived records to ensure accurate record-keeping.</li></ul>
2026-04-16T00:00:00Z

Accounts Payable Specialist

North Tonawanda, NY
onsite
Temporary
25 - 30 USD / Hourly
Process full‑cycle accounts payable for 7 different companiesHandle ACH payments and assist with fund processingMaintain and update AP ledgers and supporting documentationPerform light general ledger activitiesInteract with banking partners as neededEnter data accurately and efficientlyFile and organize invoices and financial recordsSupport month‑end and routine accounting tasks as assigned
2026-04-06T00:00:00Z

Accounts Payable Specialist

Buffalo, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Buffalo, New York. In this long-term contract role, you will play a crucial part in managing financial transactions, ensuring accuracy in expense processing, and maintaining compliance with accounting standards. This position offers an opportunity to work in a dynamic environment, utilizing your expertise in accounts payable and related accounting functions. Responsibilities: • Process and verify invoices, ensuring accurate coding and timely payments. • Manage accounts payable workflows within ERP and accounting systems. • Reconcile vendor statements and address discrepancies efficiently. • Oversee accrual accounting processes to ensure proper financial reporting. • Utilize Concur and other accounting software to process expense reports and payments. • Monitor and process Automated Clearing House (ACH) transactions. • Collaborate with other departments to resolve payment and invoicing issues. • Assist in auditing processes by providing required documentation and reports. • Maintain compliance with financial policies and industry standards. • Identify process improvements to enhance efficiency in accounts payable operations.
2026-04-10T00:00:00Z

Sr. Accountant

Tonawanda, NY
onsite
Permanent
75000 - 80000 USD / Yearly
We are looking for an experienced Senior Accountant to join our team in Tonawanda, New York. In this role, you will play a key part in managing financial processes, ensuring accuracy, and providing insights to support decision-making. The ideal candidate will have a strong background in accounting and a proven ability to handle complex financial tasks efficiently. Responsibilities: • Oversee monthly accounting processes, including closing ledgers and subledgers. • Prepare detailed reconciliations and schedules for balance sheet accounts. • Accurately classify, record, and summarize financial data across various accounts. • Analyze financial results on a monthly and quarterly basis to identify trends and insights. • Develop financial budgets and forecasts to guide organizational planning. • Investigate and explain variances between budgeted and actual figures. • Respond to year-end audit requests by preparing necessary documentation and schedules.
2026-03-24T00:00:00Z

Sr. Accountant

Hamburg, NY
onsite
Permanent
66000 - 75000 USD / Yearly
Kyle Clarke from Robert Half is partnering with a growing non-profit in Western New York that is seeking an experienced and detail-oriented Senior Accountant to join their team. This role will participate in the day-to-day accounting operations, assist the Controller with reporting, and file quarterly sales tax returns. The duties listed below represent the essential functions of the position. This list is not exhaustive, and additional duties may be assigned as needed. The incumbent may be required to perform other duties as assigned. • Perform general ledger accounting, including preparation of journal entries, account reconciliations, and analysis of account activity • Manage intercompany accounting, including identifying and reconciling intercompany expenses, recording transactions, and reconciling intercompany accounts • Assist the Controller with the preparation of monthly, quarterly, and annual financial statements, as well as annual budgets • Ensure compliance with internal accounting policies and procedures • Prepare monthly bank reconciliations • Maintain accurate records of fixed assets, including additions, disposals, and transfers; support annual audit requirements • File quarterly sales tax returns • Assist with preparation of IRS filings, including Forms 990, and 990-T (preferred experience) • Ensure all financial practices adhere to Generally Accepted Accounting Principles (GAAP) • Support the Controller and accounting leadership team with special projects and process improvement initiatives, as needed • Perform other duties as assigned
2026-03-26T00:00:00Z

Project Accountant

Cheektowaga, NY
onsite
Permanent
55000 - 60000 USD / Yearly
Robert Half Permanent Placement is seeking a detail-oriented Project Accountant to support financial operations for a commercial HVAC, plumbing, and mechanical contractor in the Cheektowaga / Buffalo area. This role is responsible for project-level accounting, including payroll processing, accounts payable/receivable, and general accounting functions, ensuring accuracy, timeliness, and compliance across multiple active jobs. Starting salary is $55,000 - $60,000 based on experience and includes a comprehensive benefits package. Responsibilities include but not limited to <ul><li>Process weekly payroll for 150+ employee timecards, ensuring accuracy and compliance </li><li>Assist with accounts payable including invoice entry, coding, and vendor payments </li><li>Assist with accounts receivable, including billing, collections, and cash application </li><li>Track and maintain job costs, budgets, and project financial reporting </li><li>Assist with month-end close, reconciliations, and financial reporting </li><li>Review and verify job-related expenses, subcontractor invoices, and change orders </li><li>Maintain accurate financial records and support audit requests as needed </li><li>Collaborate with project managers to ensure alignment on budgets and cost tracking </li><li>Utilize Excel for reporting, data analysis, and financial tracking </li></ul>
2026-04-02T00:00:00Z

Legal Assistant/Paralegal

Niagara Falls, NY
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a skilled Legal Assistant/Paralegal to join a dynamic law firm in Niagara Falls, New York. In this role, you will provide essential legal and administrative support, contributing to the success of the firm’s Trust & Estate practice. The ideal candidate will bring both relevant experience and a collaborative, detail-oriented attitude to the team. Responsibilities: • Assist attorneys in Trust & Estate matters, including drafting and managing legal documents. • Handle client intake processes, ensuring all information is accurately recorded and organized. • Manage and respond to phone calls using a multi-line phone system. • Support estate planning procedures, including document preparation and coordination. • Organize and maintain client files and case records to ensure easy access and proper documentation. • Schedule meetings and appointments for attorneys, ensuring efficient calendar management. • Communicate with clients in a detail-oriented manner, providing updates and answering inquiries as needed. • Perform general administrative duties to support the daily operations of the office. • Ensure compliance with legal regulations and firm policies in all tasks performed.
2026-04-15T00:00:00Z

HR Assistant

Buffalo, NY
onsite
Permanent
22 - 28 USD / Hourly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a detail-oriented HR Assistant to provide essential support in the daily operations of their Human Resources department. This role HR Assistant role involves maintaining employee records, assisting with recruitment and onboarding, and handling administrative tasks such as scheduling and document preparation. The ideal HR Assistant candidate will possess excellent organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. Responsibilities:<ul><li>Respond to routine employee and applicant inquiries regarding policies, benefits, and recruitment processes, escalating more complex issues to the HR Manager.</li><li>Assist with payroll tasks, including processing, resolving discrepancies, and addressing employee concerns.</li><li>Conduct audits of HR programs such as payroll and benefits, recommending corrective actions when necessary.</li><li>Support benefits administration by managing claims, reporting changes, and processing vendor invoices.</li><li>Serve as a liaison with external vendors and insurance providers for health, dental, life, and retirement plans.</li><li>Process and manage leave of absence requests, including disability and workers' compensation documentation.</li><li>Maintain and update employee records in the Human Resources Information System (HRIS) and generate reports as needed.</li><li>Facilitate recruitment efforts by managing job postings, tracking candidate statuses, and coordinating interview schedules.</li><li>Prepare new employee documentation, conduct reference checks, and assist in onboarding and orientation processes.</li><li>Organize and support special events such as benefits enrollment sessions, company meetings, and employee recognition programs.</li></ul>
2026-04-14T00:00:00Z