The Order Processor Specialist works with the team and the Customer Support Account Specialists verifying and entering orders according to customer’s specifications in an SAP system. This individual will review all incoming orders and or changes, prioritizing those that require expediting. They will access customer account information, enter appropriate order information, and prepare necessary documentation to stage orders in the SAP computer system.<br>RESPONSIBILITIES<br>• Review and process different types of orders which require special handling.<br>• Complete sales order process from order entry through order invoicing.<br>• Communicate with other departments (Customer Support, Client Relations, Finance, etc.) to ensure that orders are processed per customer’s detailed instructions.<br>• Evaluate situations and make appropriate decisions.<br>• Create sales reports and analyze data – review pending orders and follow up in a timely manner.<br>• Ability to complete tasks with minimal supervision.<br>• Able and knowledgeable to make updates to orders as needed.<br>• Working with other departments (Customer Support, Order Admin or Shipping) to expedite the shipment of priority orders.<br>• Some technical knowledge/product knowledge is helpful.<br>• Other duties or responsibilities as required<br>REQUIREMENTS<br>• High School/GED. College is preferred.<br>• 1-2 years of Order Entry preferred. Customer Support experience a plus.<br>• SAP experience. Proficient in Excel (i.e., create reports, pivot tables, VLOOKUP). Microsoft Outlook, PowerPoint, Word, Adobe Acrobat, Audio/video conferencing systems (i.e., Teams/Zoom)<br>• Knowledge of order processing data impact to the rest of the company. Basic knowledge of company products and procedures. Must be able to manage and prioritize several different tasks each day. End of month activities and responsibilities include ensuring that every assigned Purchase Order is completely processed and closed.<br>• Excellent verbal and written communication skills to effectively communicate with multiple departments (Customer Support, Client Relations, Shipping, Finance). Escalate as needed and ask questions until a thorough understanding is reached and item in question is resolved.<br>• Strong critical thinking to maneuver through timely requests and volume of incoming orders with precision. Must excel in organizational and time management skills. Excellent work ethic where individual is detail-oriented and proactive.<br>• Must have strong data entry skills – able to type fast and accurately, both numerically and alphabetically. Positive attitude and team player, recognizing that every action affects the team and surrounding departments.
- hybrid; 4 days onsite; 1 day remote<br>- contract, potential for permanent <br>- dress code: business casual <br>- parking: free <br>- schedule: Monday-Friday, 9am-5pm (standard business hours are between 8:30am-5pm)<br><br>Job Summary: The Key Account Coordinator and Sales Support Specialist will serve as a developmental role within the Sales function team and will be responsible for connecting with existing and potential customers in order to engage and create a service focused relationship. This role will consist largely of partnering with the sales team and offer support on inside sales activities such as coordination of cargo forecasts and deliveries, prioritization and allocation of vessel space and maintaining customer contracts, tariffs and schedules. Also responsible for cargo quality improvement and customer damage claims. In addition, and as support to outside sales, the Sales Support Specialist will visit to client’s sites and have direct interactions with key stakeholders of our customers in order to understand the customers' needs, inform customers about the Company's offerings, and make suggestions for how the Company's services can effectively suit the customer’s needs.<br><br>Job Responsibilities: <br>• Maintain and initiate contact with existing working level customers to coordinate cargo deliveries.<br>• Maintain accurate customer profiles and files. Share with overseas MOL RORO sales groups.<br>• Review and process new customer registration forms to ensure all required information is complete and accurate.<br>• Review monthly tonnage plans with LM and KAM. Develop optimal plans to effectively serve the customer.<br>• Assist KAM in developing regional sales plans with target accounts and coordinate with overseas MOL RORO sales groups.<br>• Work toward achieving and exceeding individual and group sales budgets (revenue, vehicle volume, and PL.)<br>• Utilize LM data & create and distribute accurate scheduling to existing and future customer base.<br>• FMC filing (Spot and Service contract)<br>• Maintenance of service contract rate list sheet and send to relevant party when changes are made. <br>• Maintain accurate mafi trailer forecasts and distribute same with operations and LM.<br>• Collect information from various media and new sources and share with overseas MOL RORO sales groups.<br>• Oversee pricing requests from MOL website, LM, and Key Account Managers<br>• Responsible for PCC.net contract & tariff creation and maintenance. <br>• Provide assistant for investigation of Account Receivable maintenance and resolving invoice discrepancies.<br>• Provide creative communication and solutions between accounts and the Company<br>• Promote teamwork with primary booking office and primary documentation office as well as overseas MOL<br>RORO sales groups.<br>• Distribute weekly schedules to customers.<br>• Keep customer account records up to date and coordinate with Customer Service to track and follow up on overdue invoices. <br>• Provide support and coverage for the customer service representative during their absence.<br><br><br>Sales Support,Sales Support,,Sales Support,Sales Support,,,Sales Support,Sales S
<p>Our client in the Lawrenceville area is seeking an experienced Supply Chain Supervisor to lead and oversee their Supply Chain Specialist team. In this key role, you will provide hands-on leadership to ensure smooth, efficient, and high-quality execution of all supply chain activities—including purchasing, production planning, logistics, and customer account management. The ideal candidate is skilled at developing talent, driving process improvements, and fostering cross-functional collaboration.</p><ul><li>Salary Range: $80,000-94,000</li><li>In office 3 days with 2 days work from home</li><li>High proficiency in Microsoft Office; ERP and business intelligence tool experience strongly preferred</li></ul><p>Benefits include medical, dental, and vision insurance, 401k, and PTO. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Directly manage daily performance and activities of the Supply Chain Specialist team</li><li>Train new hires and existing team members to ensure strong end-to-end process knowledge</li><li>Serve as the team's subject matter expert, supporting workflow continuity and acting as backup for critical tasks such as order entry, material sourcing, shipment tracking, and customer communication</li><li>Track and ensure attainment of supply chain KPIs, including inventory management and on-time delivery</li><li>Partner with the SC Director to execute department priorities and align with strategic goals</li><li>Collaborate across departments (Production, Sales, Accounting) to meet business objectives</li><li>Oversee customer account management, communications, and issue resolution</li><li>Continuously identify and implement process improvements to drive efficiency and cost reduction</li><li>Prepare and present key supply chain metrics and reports for executive review</li><li>Complete other duties as assigned to support evolving business needs</li></ul>
<p>Thriving New York City firm is currently seeking an Accounting Specialist. This reputable business's Accounting Specialist position handles matching invoices to purchase orders and/or vouchers, data entry, and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). The Accounting Specialist position is a permanent role in the New York, New York, area. This company's employees get terrific benefits, a wonderful work space/office, and a dynamic team culture!</p><p><br></p><p>How you will make an impact</p><p><br></p><p>- Resolve discrepancies by examining possible sources of disagreement, recreating likely actions, and identifying the effect on other accounts; generate correction documents as required</p><p><br></p><p>- Use various methods to add financial information to journals and ledgers</p><p><br></p><p>- Process daily invoices/credit, apply cash receipts, and help with collection of past due balances to support Accounts Receivable</p><p><br></p><p>- Complete other related duties and assist with special projects as needed</p><p><br></p><p>- Assist with general accounting tasks, including G/L account reconciliation and month-end closing, and other ad hoc projects</p><p><br></p><p>- Accurately code documents with expenditure codes and accounting codes</p><p><br></p><p>- Assist accounts payable with vendor invoices and disbursement filing and with A/P invoice matching & filing</p>
<p>Are you searching for an EXCITING CAREER within the Accounting Field!? If so, then I have the RIGHT job for YOU! Robert Half's Full-Time Engagement Professionals Practice is expanding! Our Full-time Engagements Professionals Practice is our premier "loan staff" division where we hire and retain Accounting and Finance professionals to our firm then loan them to our clients for their mission critical projects.</p><p><br></p><p> We are expanding our practice and looking to hire Accounts Receivable Specialists in the Property Management industry</p><p><br></p><p>We are searching for individuals who meet the following requirements:</p><p><br></p><p>Your first engagement will be working with a property management company on Long Island in Accounts Receivable</p><ul><li>Day-to-day tenant billing and cash application functions. </li><li>The position involves posting payments, preparing deposits, managing tenant collections, processing bill-backs sending invoices and statements, handling disputes, and reconciling accounts.</li><li>Assist with tenant chargebacks and support the Tenant Revenue function </li><li>Detail-oriented, and focused on maintaining billing accuracy and timely collections</li></ul><p><br></p>
<p>We are looking for a Collections Specialist in Middlesex County, NJ area. As a Collections Specialist, you will be responsible for accounts receivable tasks, chargebacks, processing payments, managing aging reports, and more. This position is fully onsite. </p><p><br></p><p>Responsibilities: </p><p>• Process accounts receivable transactions, including generating and distributing invoices.</p><p>• Investigate, manage, and resolve customer chargebacks.</p><p>• Monitor and manage aging reports to prioritize past-due accounts</p><p>• Handle billing activities and ensure timely issuance of AR invoices to customers.</p><p>• Address customer inquiries and provide assistance with billing and payment-related concerns.</p><p>• Support invoice processing to ensure compliance and accuracy.</p><p>• Assist in maintaining accurate records of vendor contracts and transactions.</p>
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in New York, New York. In this role, you will handle crucial data management tasks, including processing purchase orders, maintaining vendor information, and conducting inventory reviews. This position requires a high degree of accuracy and efficiency to support daily operations and special projects.<br><br>Responsibilities:<br>• Input purchase order data into the system with accuracy and efficiency.<br>• Maintain and update vendor information in company databases.<br>• Review inventory reports to ensure data integrity and identify discrepancies.<br>• Assist the manager with various tasks, including ad-hoc projects as assigned.<br>• Process vendor invoices and ensure proper documentation.<br>• Conduct detailed reviews of vendor contracts to ensure compliance.<br>• Organize and manage digital and physical records for easy retrieval.<br>• Collaborate with team members to improve data entry workflows.<br>• Ensure all entered data meets company standards and guidelines.
<p>Dynamic New York City organization is looking for an experienced Payroll Specialist. If you have 2+ years of payroll processing experience, a background managing payroll for workforces of 500+ employees—including multi-state payroll—and are seeking a collaborative, fast-paced environment, we’d love to connect with you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process end-to-end payroll for 500+ employees on a bi-weekly basis</li><li>Manage multi-state payroll, ensuring compliance with all state and federal regulations</li><li>Oversee payroll data entry, salary changes, deductions, and adjustments</li><li>Maintain and reconcile payroll records, reports, and audit documentation</li><li>Address employee payroll inquiries in a timely manner</li><li>Collaborate with HR and Finance on reporting, benefits administration, and year-end processes</li><li>Ensure accurate processing of bonuses, commissions, overtime, and special pay</li><li><em>Union payroll experience is a strong plus</em></li></ul>
<p>We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in Stamford, Connecticut. In this role, you will play a vital part in supporting the team by ensuring accuracy and efficiency in managing data related to media campaigns. This position offers an excellent opportunity to contribute to the smooth operation of projects while working in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Input and verify schedules.</p><p>• Monitor and maintain schedules to identify and resolve discrepancies.</p><p>• Reconcile weekly billing issues and ensure timely corrections.</p><p>• Assist with tasks, including data organization and reporting.</p><p>• Collaborate with team members to support multiple projects simultaneously.</p><p>• Ensure deadlines are met by effectively managing time and prioritizing tasks.</p><p>• Communicate clearly with team members and clients to address any issues or questions.</p><p>• Maintain thorough and accurate records of all data entered and processed.</p><p>• Utilize Microsoft Excel and Outlook to perform data analysis and communication tasks.</p><p>• Perform basic math calculations to ensure the accuracy of data input and reconciliation.</p>
<p>A busy company in the Pine Brook area is seeking an Accounts Payable Specialist to join their growing company. This Accounts Payable Specialist will get the chance to work under an experienced Controller where they will learn a lot. This Accounts Payable Specialist position too offers career growth and a flexible work schedule. The ideal Accounts Payable Specialist will have prior experience in the legal industry (not required), and have proficiency in any ERP system. Other responsibilities of this Accounts Payable Specialist will include but not be limited to:</p><p><br></p><p><strong><u>Accounts Payable Specialist Key Responsibilities:</u></strong></p><ul><li>Manage and process vendor invoices and schedule them for payment.</li><li>Set up and maintain vendor accounts for smooth operation.</li><li>Respond to vendor inquiries and ensure the resolution of discrepancies.</li><li>Reconcile vendor statements with firm records for accuracy.</li><li>Download vendor invoices from vendor sites and input into the client accounting system.</li><li>Process internal check requests along with employee expense reports and credit card statements.</li><li>Review and process expense reports to ensure they are accurate and timely.</li><li>Assist in the monthly closing process to ensure all financial deadlines are met.</li><li>Conduct account analysis to identify and resolve any discrepancies.</li><li>Use the document management system to scan and store payment backup documents.</li></ul><p>This Accounts Payable Specialist position pays between $70,000 and $80,000 annually depending on experience. If interested in this Accounts Payable Specialist role apply today!</p>
<p>The Accounts Payable Specialist supports the full-cycle AP function for a growing manufacturing company, ensuring timely and accurate processing of vendor invoices, purchase orders, and payments. This role is ideal for someone who thrives in a fast‑paced, inventory‑driven environment and is comfortable working with NetSuite and cross‑functional teams such as procurement, operations, and supply chain.</p><p>Key Responsibilities</p><ul><li>Process high‑volume vendor invoices, ensuring proper matching to purchase orders and receipts (3‑way match).</li><li>Review invoices for accuracy, appropriate approvals, and correct GL coding.</li><li>Enter, track, and reconcile AP transactions in <strong>NetSuite</strong>, maintaining data integrity and consistency.</li><li>Prepare weekly payment runs (ACH, checks, wires) and ensure timely vendor payments.</li><li>Resolve invoice discrepancies by collaborating with purchasing, receiving, and vendors.</li><li>Maintain vendor records, W‑9s, and support year‑end 1099 preparation.</li><li>Reconcile AP aging reports and assist with month‑end close activities.</li><li>Support audits by providing documentation and responding to inquiries.</li><li>Assist with process improvements to streamline AP workflows and strengthen internal controls.</li><li>Provide general accounting support as needed in a small‑team environment.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Credentialing Specialist to join our team. In this long-term contract position, you will play a vital role in ensuring healthcare practitioners meet all credentialing and privileging requirements according to state, federal, and accreditation guidelines. This is an excellent opportunity to showcase your organizational skills and contribute to maintaining compliance and efficiency within the credentialing process.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Conduct thorough primary source verification to confirm education, licenses, and training credentials of healthcare practitioners.</li><li>Review and audit applications for accuracy and completeness, ensuring all required information is provided.</li><li>Manage and maintain credentialing records, privileging documentation, and enrollment files with precision.</li><li>Oversee provider enrollment processes for Medicaid, CAQH, and other healthcare systems, ensuring compliance with established procedures.</li><li>Upload and link critical documents in credentialing systems while maintaining accurate data entry.</li><li>Regularly update and audit on-call schedules to ensure accuracy and reliability.</li><li>Collaborate with physicians, advanced practice providers, hospital staff, and external organizations to address credentialing matters.</li><li>Ensure databases are consistently updated and maintained for seamless access and reporting.</li><li>Handle confidential information with discretion and professionalism, addressing urgent matters promptly.</li></ul><p><br></p>
<p>The Accounts Payable Specialist supports the full-cycle AP function for a growing manufacturing company, ensuring timely and accurate processing of vendor invoices, purchase orders, and payments. This role is ideal for someone who thrives in a fast‑paced, inventory‑driven environment and is comfortable working with NetSuite and cross‑functional teams such as procurement, operations, and supply chain.</p><p>Key Responsibilities</p><ul><li>Process high‑volume vendor invoices, ensuring proper matching to purchase orders and receipts (3‑way match).</li><li>Review invoices for accuracy, appropriate approvals, and correct GL coding.</li><li>Enter, track, and reconcile AP transactions in <strong>NetSuite</strong>, maintaining data integrity and consistency.</li><li>Prepare weekly payment runs (ACH, checks, wires) and ensure timely vendor payments.</li><li>Resolve invoice discrepancies by collaborating with purchasing, receiving, and vendors.</li><li>Maintain vendor records, W‑9s, and support year‑end 1099 preparation.</li><li>Reconcile AP aging reports and assist with month‑end close activities.</li><li>Support audits by providing documentation and responding to inquiries.</li><li>Assist with process improvements to streamline AP workflows and strengthen internal controls.</li><li>Provide general accounting support as needed in a small‑team environment.</li></ul><p><br></p>
<p>Specialized New York City organization is currently seeking an Accounts Payable Specialist to join their team.. In this role, you will manage financial transactions and ensure accurate processing of payments while maintaining compliance with company policies. This position offers an opportunity to work in a fast-paced environment and contribute to the efficiency of our accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices and verify their accuracy against purchase orders and other supporting documents.</p><p>• Perform account reconciliations to ensure all transactions are recorded correctly.</p><p>• Manage check runs and ensure timely payments to vendors.</p><p>• Monitor and resolve discrepancies in accounts payable records.</p><p>• Maintain accurate and organized financial records for auditing purposes.</p><p>• Enter financial data into QuickBooks and other accounting systems with precision.</p><p>• Communicate with vendors and internal departments to address payment-related inquiries.</p><p>• Assist in preparing reports and summaries for management review.</p>
<p>The Accounts Receivable Specialist is responsible for managing the full lifecycle of customer receivables for a distribution-focused business. The role includes B2B collections, billing and invoicing, cash application, and account reconciliation. The specialist will work closely with sales, operations, and customer service teams to ensure accurate billing, timely collections, and strong customer relationships. This position requires daily use of Microsoft Dynamics 365 for financial transactions, reporting, and account maintenance.</p><p><br></p><p>Key Responsibilities</p><p><strong>Billing & Invoicing</strong></p><ul><li>Prepare, review, and issue customer invoices in Microsoft Dynamics 365 based on shipment data, purchase orders, and contract terms.</li><li>Validate pricing, quantities, freight charges, and tax calculations prior to invoice release.</li><li>Maintain accurate billing schedules for recurring or contract-based customers.</li><li>Resolve billing discrepancies by coordinating with sales, logistics, and warehouse teams.</li><li>Ensure all invoices comply with company policies and customer requirements (EDI, portals, special formats, etc.).</li></ul><p><strong>B2B Collections</strong></p><ul><li>Manage a portfolio of business accounts and perform proactive outreach to ensure timely payment.</li><li>Conduct collection calls, send follow-up communications, and negotiate payment arrangements when necessary.</li><li>Monitor aging reports and escalate delinquent accounts according to company policy.</li><li>Document all collection activities and customer communications in Microsoft Dynamics 365.</li><li>Collaborate with internal teams to resolve disputes, short-pays, and chargebacks.</li></ul><p><strong>Cash Application & Account Maintenance</strong></p><ul><li>Apply customer payments (ACH, wire, check, credit card) accurately and promptly in Microsoft Dynamics 365.</li><li>Reconcile customer accounts, research unapplied cash, and resolve discrepancies.</li><li>Maintain clean and accurate AR sub-ledgers and support month-end closing activities.</li><li>Prepare AR reports, aging summaries, and collection status updates for management.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with sales and customer service to address customer concerns impacting payment.</li><li>Support credit review processes by providing payment history and account insights.</li><li>Assist with audits, internal controls, and process improvement initiatives.</li></ul>
<p>Robert Half is seeking an experienced <strong>Document Services Specialist</strong> to support our law firm clients’ attorneys and staff. This role is responsible for creating, editing, formatting, and finalizing a wide range of legal documents using Microsoft Office applications. Candidates must be highly skilled in <strong>Word and Excel</strong>, with strong attention to detail and the ability to work efficiently in a fast‑paced legal environment. PowerPoint experience is a plus</p><p><strong>Pay:</strong> $30–$35/hour</p><p> <strong>Schedule:</strong> Monday–Friday, Standard Business Hours</p><p> <strong>Location:</strong> <strong>Onsite, 5 days/week</strong> (Manhattan, NY)</p><p> <strong>Employment Type:</strong> Contract (through Robert Half)</p><p> <strong>Duration</strong>: 1-2 Months </p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, edit, and format letters, briefs, memoranda, and other legal documents</li><li>Accurately input, scan, convert, and format documents</li><li>Analyze document requirements and provide time estimates</li><li>Format large Excel spreadsheets into clean and printable formats</li><li>Perform proofreading, spell checks, and cross-checks for accuracy</li><li>Clean and correct corrupted documents and remove metadata</li><li>Convert documents using various applications to meet client standards</li><li>Transfer and receive documents electronically</li><li>Perform <strong>EDGAR filings</strong> as needed</li><li>Assist with SEC‑compliant PDF/A conversions</li><li>Participate in ongoing training for document services systems</li><li>Support the team in meeting client deadlines</li><li>Stay current on updates to specialized applications and software tools</li></ul><p><br></p>
<p>Are you a human resources specialist looking for your next career opportunity in New York City? Our client is expanding, and is seeking an HR Specialist to join their dynamic team. Be part of a company that thrives on collaboration, innovation, and excellence as they embark on exciting initiatives to build a world-class workforce!</p><p><br></p><p>Position Summary:</p><p>The HR Specialist will play a key role in developing and managing recruitment strategies to attract top talent and ensure compliance with all employment regulations. The ideal candidate will have a passion for recruitment, a keen eye for detail, and a desire to contribute to our firm’s growth by providing exceptional support to managers and candidates throughout the hiring process.</p><p>Primary Responsibilities:</p><ul><li>Develop, facilitate, and implement all phases of the recruitment process.</li><li>Collaborate with department managers to draft detailed and accurate job descriptions and hiring criteria.</li><li>Identify and implement effective recruiting methods and strategies tailored to open roles and industry standards.</li><li>Assist with job posting and advertisement processes to promote visibility of open positions.</li><li>Screen applications and recommend candidates through thorough evaluations.</li><li>Schedule interviews and oversee preparations for interview questions and selection processes.</li><li>Offer support during the offer process, including recommendations for salary ranges, incentives, and start dates.</li><li>Ensure strict compliance with federal, state, and local employment laws, as well as company policies and best practices.</li><li>Represent the company at college job fairs and recruitment events to attract emerging talent.</li></ul>
<p>The Accounts Receivable Specialist is responsible for managing the full lifecycle of customer receivables for a distribution-focused business. The role includes B2B collections, billing and invoicing, cash application, and account reconciliation. The specialist will work closely with sales, operations, and customer service teams to ensure accurate billing, timely collections, and strong customer relationships. This position requires daily use of Microsoft Dynamics 365 for financial transactions, reporting, and account maintenance.</p><p><br></p><p>Key Responsibilities</p><p><strong>Billing & Invoicing</strong></p><ul><li>Prepare, review, and issue customer invoices in Microsoft Dynamics 365 based on shipment data, purchase orders, and contract terms.</li><li>Validate pricing, quantities, freight charges, and tax calculations prior to invoice release.</li><li>Maintain accurate billing schedules for recurring or contract-based customers.</li><li>Resolve billing discrepancies by coordinating with sales, logistics, and warehouse teams.</li><li>Ensure all invoices comply with company policies and customer requirements (EDI, portals, special formats, etc.).</li></ul><p><strong>B2B Collections</strong></p><ul><li>Manage a portfolio of business accounts and perform proactive outreach to ensure timely payment.</li><li>Conduct collection calls, send follow-up communications, and negotiate payment arrangements when necessary.</li><li>Monitor aging reports and escalate delinquent accounts according to company policy.</li><li>Document all collection activities and customer communications in Microsoft Dynamics 365.</li><li>Collaborate with internal teams to resolve disputes, short-pays, and chargebacks.</li></ul><p><strong>Cash Application & Account Maintenance</strong></p><ul><li>Apply customer payments (ACH, wire, check, credit card) accurately and promptly in Microsoft Dynamics 365.</li><li>Reconcile customer accounts, research unapplied cash, and resolve discrepancies.</li><li>Maintain clean and accurate AR sub-ledgers and support month-end closing activities.</li><li>Prepare AR reports, aging summaries, and collection status updates for management.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with sales and customer service to address customer concerns impacting payment.</li><li>Support credit review processes by providing payment history and account insights.</li><li>Assist with audits, internal controls, and process improvement initiatives.</li></ul><p><br></p>
<p>Our client, a professional services firm, is seeking a Billing Specialist with 2+ years of experience to join their team. Candidates who have a background in project billing and familiarity with Deltek software are strongly preferred.</p><p>Key Responsibilities:</p><ul><li>Prepare, review, and submit accurate client invoices based on contract terms and project milestones.</li><li>Collaborate with project managers to ensure correct billing rates and address any discrepancies.</li><li>Reconcile billing data with project budgets and track billable hours and expenses.</li><li>Maintain billing records, support internal audits, and ensure compliance with firm policies.</li><li>Research and resolve billing inquiries from clients and internal stakeholders.</li><li>Assist with month-end close activities and generate billing-related reports as needed.</li></ul>
<p>We are looking for an experienced Accounting Specialist to join our client's team in New York, New York. This role is ideal for a detail-oriented individual with a background in property management and accounting within the condominium and cooperative sector. If you are bilingual in English and Spanish and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage financial records and transactions related to condominium and cooperative properties.</p><p>• Prepare and analyze budgets, financial statements, and reports to ensure accuracy and compliance.</p><p>• Assist in the day-to-day operations of property management, including resolving issues and coordinating with stakeholders.</p><p>• Maintain organized documentation of all accounting processes and property-related transactions.</p><p>• Collaborate with internal teams to ensure proper allocation of resources and seamless operations.</p><p>• Utilize specialized software tools to manage accounting tasks and property records efficiently.</p><p>• Communicate effectively with property owners, tenants, and vendors to address financial inquiries or concerns.</p><p>• Monitor expenses and income to ensure adherence to budgetary guidelines.</p>
<p>Our client, a professional services firm, is seeking a Billing Specialist with 2+ years of experience to join their team. Candidates who have a background in project billing and familiarity with Deltek software are strongly preferred.</p><p>Key Responsibilities:</p><ul><li>Prepare, review, and submit accurate client invoices based on contract terms and project milestones.</li><li>Collaborate with project managers to ensure correct billing rates and address any discrepancies.</li><li>Reconcile billing data with project budgets and track billable hours and expenses.</li><li>Maintain billing records, support internal audits, and ensure compliance with firm policies.</li><li>Research and resolve billing inquiries from clients and internal stakeholders.</li><li>Assist with month-end close activities and generate billing-related reports as needed.</li></ul>
<p>Rapidly expanding New York City firm is currently seeking an Accounts Receivable / Collections Specialist to join their team. In this role, you will play a critical part in managing accounts receivable and ensuring timely payment collections while maintaining strong relationships with clients and internal stakeholders. This position offers an excellent opportunity to contribute to the financial health of the organization through effective communication and detailed documentation.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage the full accounts receivable process, including billing, reconciliations, and timely collection of outstanding payments.</li><li>Monitor aging reports, identify delinquent accounts, and initiate collection efforts through calls and correspondence.</li><li>Partner with internal teams to resolve discrepancies and maintain accurate account records.</li><li>Ensure compliance with company policies and procedures, as well as applicable laws and regulations.</li><li>Provide exceptional customer service to clients while handling inquiries or disputes related to billing or collections.</li><li>Prepare regular reports on collections activity, outstanding balances, and accounts receivable performance to management.</li><li>Support process improvements to optimize AR functions and enhance efficiency.</li></ul>
<p>Dynamic New York City organization is currently seeking a Chargebacks Specialist to join their team in New York, New York. In this role, you will oversee accounts receivable processes, manage chargebacks, and ensure accurate tracking of deductions. This position offers a dynamic work environment and the opportunity to lead a small team while contributing to the efficiency of our financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide a small team responsible for account reconciliations and chargeback management.</p><p>• Monitor chargebacks and deductions across major retail accounts such as Costco, Walmart, and JC Penney.</p><p>• Utilize BlueCherry ERP to streamline accounts receivable tasks and ensure data accuracy.</p><p>• Manage account portals to track and resolve chargebacks efficiently.</p><p>• Ensure compliance with factoring agreements and identify non-factored accounts.</p><p>• Maintain precise financial records and reporting for chargebacks and deductions.</p>
<p>We are looking for a dedicated Collections Specialist to join our team in Smithtown, New York. This is a long-term contract position offering an excellent opportunity for individuals with experience in credit and collections to contribute to a dynamic and detail-oriented environment. The ideal candidate will play a key role in managing accounts receivable inquiries and ensuring smooth communication with business-to-business clients.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound calls from B2B customers to address accounts receivable inquiries, including disputes, payment notices, and invoice requests.</p><p>• Process payments efficiently while maintaining high standards of customer service.</p><p>• Create and manage internal tasks related to customer inquiries and follow-ups.</p><p>• Provide accurate and timely responses to invoice and statement requests from clients.</p><p>• Collaborate with internal teams to resolve discrepancies and ensure seamless account management.</p><p>• Maintain detailed records of customer interactions and transactions.</p><p>• Identify and escalate unresolved issues to the appropriate department for resolution.</p><p>• Ensure compliance with company policies and procedures in all collections activities.</p><p>• Develop and maintain strong relationships with clients to foster trust and reliable communication.</p>
<p>Growing New York City firm is currently seeking an Accounts Payable Specialist. . In this role, you will play a key part in managing financial transactions and ensuring accurate payment processing. This is a great opportunity for someone with a strong attention to detail and experience in accounts payable, particularly within the real estate or property management sectors.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices and ensure accurate payment to vendors and suppliers.</p><p>• Maintain thorough records of financial transactions and documentation.</p><p>• Reconcile discrepancies in accounts and resolve payment issues.</p><p>• Collaborate with team members to manage accounts payable workflows effectively.</p><p>• Handle payment schedules and ensure timely disbursement of funds.</p><p>• Utilize Yardi software to manage accounts and financial data.</p><p>• Support the team with financial reporting and analysis as needed.</p><p>• Verify invoice details to ensure compliance with company policies.</p><p>• Communicate with vendors to address inquiries and clarify payment terms.</p><p>• Assist with other accounting tasks as required to support overall operations.</p>
