36 Results for Executive Assistant Jobs in Brooklyn, NY

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Sr. Administrative Assistant

Morristown, NJ
onsite
Permanent / Full Time
75000 - 82000 USD / Yearly
We are looking for a proactive Senior Administrative Assistant to support business operations and leadership activities in Morristown, New Jersey. This position is well suited for someone who thrives in a fast-paced financial services environment, brings strong attention to detail, and enjoys creating order across competing priorities. The role offers the chance to strengthen internal processes, support cross-functional administrative needs, and grow with an expanding organization. Responsibilities: • Oversee complex scheduling needs by coordinating calendars, arranging meetings, and helping leaders manage shifting priorities effectively. • Provide day-to-day administrative support that keeps office activities organized, accurate, and running smoothly. • Prepare, maintain, and organize business records, correspondence, and other essential documentation for easy access and compliance. • Produce routine reports and keep internal systems updated with accurate information and timely data entry. • Review administrative workflows, recommend practical improvements, and help implement more efficient office processes. • Assist with human resources-related administration, including maintaining employee files and supporting onboarding documentation when needed. • Learn and adapt to new software tools and operational systems as business needs evolve. • Serve as a dependable point of support for general office coordination, including communication handling and front-office administrative tasks as required.
2026-10-08T00:00:00Z

Part Time Office Assistant

Neptune, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Part Time Office Assistant to support daily administrative operations for a manufacturing organization in Neptune, New Jersey. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable handling a high volume of office tasks in a fast-paced environment. The person in this role will help restore workflow efficiency by managing front-desk activity, processing documents, and providing steady clerical support across the office. Responsibilities:• Welcome visitors and serve as the first point of contact for incoming office communications in a courteous and attentive manner.• Answer and direct inbound phone calls, take accurate messages, and ensure requests reach the appropriate team members promptly.• Organize, scan, and file business documents to maintain accurate and accessible records.• Provide day-to-day clerical support such as data entry, document preparation, and general office coordination.• Assist with clearing administrative backlogs by prioritizing pending paperwork and completing routine support tasks efficiently.• Maintain an orderly reception and office area to support smooth daily operations.
2026-10-15T00:00:00Z

Legal Administrative Assistant / Paralegal

New Hyde Park, NY
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a Paralegal to support a busy estate planning and elder law practice in New Hyde Park, New York. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings prior law firm experience, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. Responsibilities: • Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials. • Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court. • Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently. • Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs. • Manage matter records and support the accuracy of case information within legal databases and document management systems. • Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review. • Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.
2026-10-08T00:00:00Z

Human Resources (HR) Assistant

Paramus, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders. Responsibilities: • Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards. • Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy. • Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish. • Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule. • Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams. • Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests. • Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities. • Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience. • Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
2026-10-15T00:00:00Z

Human Resources (HR) Assistant

Parsippany, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support a short-term Contract assignment in Parsippany, New Jersey. In this on-site role, you will help manage HR compliance records by reviewing physical documents, organizing files, and preparing materials for digital retention in line with project standards. This opportunity is ideal for someone who works carefully, stays focused in a structured environment, and can contribute effectively during a 2-3 week engagement. Responsibilities:• Examine paper-based HR compliance files to confirm documents are complete, properly arranged, and ready for processing• Sort and organize employee records according to established project instructions and documentation standards• Scan and index HR paperwork accurately to support secure and efficient record management• Maintain a consistent, detail-focused approach while handling sensitive personnel information on site• Identify discrepancies or missing items in files and escalate questions when additional guidance is needed• Follow training, workflow expectations, and daily project direction to meet quality and productivity goals• Work independently throughout the assignment while coordinating with project leads for clarification when required
2026-10-09T00:00:00Z

Human Resources (HR) Assistant

Teaneck, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are offering a long-term contract employment opportunity for a Human Resources (HR) Assistant near Hackensack, New Jersey. The successful candidate will be part of a team that operates within the industry, providing essential support to our HR department. Responsibilities: • Administering various human resources support tasks and may assist HR management.• Handling digital files and ensuring they are well organized and easily accessible.• Conducting document scanning processes to digitize hard copy files and documents.• Providing support in scanning tasks to ensure accurate digital records.• Addressing inquiries and providing necessary assistance to the HR department.• Monitoring and maintaining accurate records.• Processing applications and other HR-related documents.• Taking necessary actions based on the assessments of customer accounts.
2026-10-09T00:00:00Z

Office Manager

Parsippany, NJ
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Summary: The Office Manager will oversee daily operations for a fast-paced, technology-driven, paperless CPA firm. This individual will be responsible for managing and mentoring a team of three administrative professionals, ensuring efficient office processes, supporting business operations, and driving a positive, productive workplace culture. The ideal candidate will bring strong leadership, organizational, and problem-solving skills, along with the ability to train, develop, and motivate staff. Experience within a CPA firm or professional services environment is highly preferred. Key Responsibilities:<ul><li>Supervise, mentor, and develop a team of administrative staff, ensuring responsibilities are completed accurately and efficiently</li><li>Manage day-to-day office operations and serve as a key resource for employees, leadership, and external vendors</li><li>Oversee office supplies, equipment, technology resources, and vendor relationships</li><li>Coordinate meetings, events, travel arrangements, and other administrative activities</li><li>Assist with office budgeting, expense reporting, and basic bookkeeping functions</li><li>Maintain office policies, procedures, and operational standards</li><li>Support employee onboarding and other HR-related administrative functions</li><li>Identify opportunities to improve processes and implement efficiencies through technology and automation</li><li>Foster a collaborative, high-energy office culture while maintaining exceptional client service standards</li></ul>
2026-10-16T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an organized and service-oriented Part Time Office Manager to support daily workplace operations in New York, New York. This Contract position is ideal for someone who enjoys creating a well-run office environment, coordinating logistics, and ensuring employees and visitors have what they need. The role blends administrative support, vendor coordination, event planning, and workspace preparation for new team members. Responsibilities:• Manage inventory for office materials and ensure essential supplies are consistently available across the workplace.• Welcome external partners and service providers while coordinating on-site needs and scheduled visits.• Oversee outgoing package and shipment logistics to ensure timely and accurate dispatch.• Evaluate and source coffee and beverage vendors to improve office services and support workplace needs.• Set up desks, equipment, and essential materials for new hires to create a smooth onboarding experience.• Arrange food and beverage orders for meetings, team gatherings, and other office functions.• Plan and support workplace events such as team celebrations, social gatherings, and seasonal functions.• Prepare meeting spaces, including conference room setup and cleanup, to support daily collaboration.• Assist with administrative coordination related to vendor documentation and invoices as needed.
2026-10-12T00:00:00Z

Office Manager

West Harrison, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an experienced Office Manager to support the day-to-day operations of a busy surgical practice in West Harrison, New York. This role will oversee administrative coordination, patient-facing workflows, and provider scheduling to help create an efficient and welcoming care environment. The ideal candidate brings prior experience in a medical office and can balance patient service, operational organization, and communication across clinical and front-office teams. Responsibilities: • Oversee daily front-office activity, including patient check-in, registration, and appointment coordination to support smooth practice operations. • Organize physician and provider calendars to improve scheduling efficiency, maintain access for patients, and align with clinical priorities. • Guide patients through discharge steps and follow-up planning, ensuring timely communication after visits and procedures. • Conduct outbound communication related to upcoming appointments, procedure preparation, pre-operative guidance, and post-visit follow-up. • Work closely with physicians, physician assistants, and clinical staff to coordinate administrative needs tied to patient care. • Support insurance verification, surgical case scheduling, and completion of required office documentation. • Maintain complete and accurate patient information within electronic medical record systems and other administrative platforms. • Monitor office workflows, identify operational bottlenecks, and recommend practical improvements that enhance efficiency and patient experience.
2026-09-28T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting. Responsibilities: • Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner. • Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records. • Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information. • Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch. • Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged. • Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines. • Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace. • Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
2026-10-12T00:00:00Z

Office Services Assosiste (Repro & Mail)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling document production, mail distribution, and administrative support in a fast-paced, detail-focused environment. The role also provides broader operational assistance across hospitality, facilities, reception, and audio/visual needs as business demands require. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming required details, and tracking work through established logs and job documentation. • Complete high-volume copy, scanning, document intake, and mailroom tasks accurately while following site procedures and service expectations. • Organize assignments based on urgency and delivery commitments to ensure all work is accepted, processed, and returned within required timeframes. • Communicate proactively with clients, team members, and leadership regarding priorities, completion timelines, and any issues that may affect service delivery. • Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across document services. • Support the operation of copiers, scanners, bindery tools, and related equipment by replenishing paper, toner, and other supplies as needed. • Resolve minor equipment or workflow issues independently and escalate more complex problems to supervisory staff when appropriate. • Handle confidential materials with discretion while following company and client policies for security, careful conduct, and cost-conscious use of resources.
2026-10-13T00:00:00Z

36 results for Executive Assistant in Brooklyn, NY